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Home My WebLink About05-28-2002 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES MAY 28, 2002 I CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Water Quality Program Coordinator Chris Thorn, Storm Drainage Engineer Tim Carlaw, Traffic Engineer Michael Fuess, Transportation Planner Joe Welsh, Project Engineer Ingrid Gaub, City Attorney Dan Held, Finance Director Shelley Coleman, Assistant Finance Director Lee Hall and Public Works Secretary Lorna Dahlke. Guests in attendance were Denis Uhler and Jim Morris, representing Auburn Regional Medical Center. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for May 13, 2002, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 21-02, AUBURN REGIONAL MEDICAL CENTER FOR FIBER OPTIC LINE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit No. 21-02. Motion carried. C. AMENDMENT #6 TO CONSULTANT AGREEMENT NO. AG-C-78 WITH HARRIS & ASSOCIATES FOR WORK RELATED TO PR529, 3RD STREET GRADE SEPARATION PROJECT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Amendment #6 to Consultant Agreement No. AG-C-78. Motion carried. D. PERMISSION TO ADVERTISE CONTRACT 02-13, PROJECT NO. C215A, AUBURN CITY HALL ROOF REPLACEMENT, AND SPECIFY ROOFING PRODUCT. Assistant City Engineer Selle said that after working with the consultant, it was determined that the existing roof of the City Hall building will need to be removed and a new roof constructed. The consultant recommended the use of SIPLAST, a type of double-ply polymer coating, which is one of the better products. It is laid with a cold application and not hot tar, which will eliminate fumes from entering the building. Since SIPLAST is a newer product, the Committee discussed the need for additional information regarding the product. PUBLIC WORKS COMMITTEE MINUTES MAY 28, 2002 Page 2 of 4 it was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee table action on the permission to advertise Contract 02-13, Project No. C215A to the next Committee meeting in order to obtain additional information regarding SIPLAST. Motion carried. E. PERMISSION TO AWARD SMALL WORKS CONTRACT 02-08, PROJECT NO. C204A, NON-MOTORIZED DOWNTOWN FRED MEYER TRAIL, TO SCOTTY'S GENERAL CONSTRUCTION It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Contract 02-08 be awarded to Scotty's General Construction. Motion carried. F. PERMISSION TO AWARD CONTRACT 02-04, PROJECT NO. C21 lA, 2002 RESERVOIR CORROSION CONTROL COATING PROJECT, TO D.S. PURCELL PAINTING, INC. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council award Contract 02-04 to D.S. Purcell Painting, Inc. Motion carried. III. ISSUES NONE IV. INFORMATION OR DISCUSSION A. COMPREHENSIVE TRANSPORTATION PLAN - APPROACH The Committee had a lengthy discussion on the methods to be used for developing the City's Comprehensive Transportation Plan. As part of the needs assessment, Planner Welsh suggested the use of a phone survey including approximately 300 to 500 Auburn citizens for obtaining feedback on the priorities of traffic issues in the City. This would be in addition to public meetings on the issues. Committee members felt that a phone survey would not achieve the desired results, and recommended that staff meet with community groups and service clubs, such as the Chamber of Commerce and Eagles, to engage them in the on-going process. The Committee was very supportive of using the City's transportation model as the primary means of determining needs. Public and Council input will be required to develop the non-motorized portions of the Plan. The Committee also requested that the impacts of recent capital projects, including the 'C' Street Grade Separation and Hwy 18 intemhange, be monitored to determine the effects on traffic movements on surface streets. The Committee requested an PUBLIC WORKS COMMITTEE MINUTES MAY 28, 2002 Page 3 of 4 analysis of the policies effected in recent years, such as the decrease in street widths resulting in restricted parking, and whether these policies have had the expected results. B. 102 PROGRAM - REVIEW FINANCIAL STATUS The Committee reviewed the 2002 Arterial Streets Fund 102 for Capital Projects. Traffic Engineer Fuess stated all the planned road improvements and emerging issues for 2002 can be funded with a fund balance of $67,945. Engineer Fuess reported that the Supermall representatives had approached the Washington State Highway Commission for assistance in the determination of ownership, whether State or City, of West Valley Highway from Peaseley Canyon to 15th Street SW which would allow for the repavement of the strip of road. The Committee decided that if there is potential funding from the state for the project, the City should postpone any major repaying until that funding is available. Chairman Wagner requested staff check into the amount of funds still remaining in the budget for the White River Trail since the recent landslide area should have been stabilized when the White Trail was built to Secure the safe passage of trail users. C. REVIEW STORM DRAINAGE CIP RANKING CRITERIA AND WEIGHTING FACTORS The Committee reviewed the CIP Ranking Criteria and Weighting Factors presented by Storm Engineer Carlaw. After lengthy discussion, the Committee requested that the model used for developing the plan be consolidated down to the important factors of flooding and environmental considerations which should be evaluated on a scale of 1 - 10, in terms of need and importance. At that point, funding and construction impacts may be considered as further weighting criteria. D. PLAT BONDING City Attorney Dan Held handed out a summary of the issues and a draft proposal for securing plat improvements. The proposal would allow the release of surety monies at pre-determined project thresholds. The Committee was in favor of the proposal and requested that the final payment of the surety be a significant pementage to insure the developer has an incentive to fully complete the project. The Committee agreed to review a proposed ordinance at the next Committee meeting. E. CAPITAL PROJECT STATUS REPORT The Committee reviewed the Capital Project list. Finance Director Coleman presented a proposed Utility Service Billing Policy to provide for an adjustment in water billing for single-family customers when an PUBLIC WORKS COMMITTEE MINUTES MAY 28, 2002 Page 4 of 4 emergency leak of a water pipe has occurred and water has flowed into the ground. The Committee approved the concept of such a policy. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:30 p.m. Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on LD/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-651 and (E:\MINUTES\02PW5-2)