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Home My WebLink About06-10-2002 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 10, 2002 I CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Committee Chairman Rich Wagner and Council/Committee member Fred Poe. Council/Committee member Gene Cerino's absence was excused. Staff in attendance were Acting Public Works Director Dennis Dowdy, Acting City Engineer Dennis Selle, Assistant City Engineer- Utilities Duane Huskey, Water Utility Engineer Tim Osborne, Sewer Utility Engineer Jeff Roscoe, Traffic Engineer Michael Fuess, Traffic Operations Engineer Laura Philpot, Senior Project Engineer Ingrid Gaub, Civil Engineer Costa Philippides, City Attorney Dan Heid, Finance Director Shelley Coleman, Assistant Finance Director Lee Hall, Associate Planner Jeff Dixon, Administrative Services Supervisor Pam Miller. Guests in attendance were Alan Keimig; Darrell Donovan; Russ Welch; and Nick Shepard, Brent Carson, and Richard Petrich of Multicare Health Services. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee approve the Public Works Committee minutes for May 25, 2002, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 19-01, DONOVAN BROTHERS CONSTRUCTION, DAVID ALLEN BUILDING CONSTRUCTION (202 W. MAIN) City Engineer Dowdy reviewed potential conflicts with development of the building next to the site, Sound Transit's use of the alley behind the site for development of their Kiss and Ride lot, and the need to sign the northbound right-turn movement as "no right turn on red", due to a sight distance hazard created by their construction fencing. Alan Keimig, Darrell Donovan, and Russ Welch expressed their willingness to cooperate in efforts to mitigate potential conflicts. It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee approve Right-of-Way Use Permit No. 19-01. Motion carried. C. RIGHT OF WAY USE PERMIT NO. 22-02, AUTOMOTIVE EXPRESS, TO INSTALL CONDUIT UNDER AUBURN WAY NORTH IN THE 5100 BLOCK It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee approve Right-of-Way Use Permit 22-02. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JUNE 10, 2002 Page 2 of 4 D. CONSULTANT AGREEMENT NO. AG-C-188 WITH NICHOLS CONSULTING ENGINEERS FOR IMPLEMENTATION OF A NEW PAVEMENT MANAGEMENT SYSTEM Traffic Operations Engineer Philpot gave a brief explanation of the new pavement management system, stating that staff will be trained to periodically update and evaluate the database. It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee recommend Council approve Agreement No. AG-C-188. Motion carried. E. PERMISSION TO ADVERTISE CONTRACT 02-13, PROJECT NO. C215A, AUBURN CITY HALL ROOF REPLACEMENT, AND SPECIFY ROOFING PRODUCT Senior Project Engineer Gaub gave a brief overview of the Siplast roofing product, how it will be applied to the City Hall roof, and manufacturer's warranty. It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee recommend Council approve permission to advertise Contract 02-13 and specify Siplast as the roofing product to be used. Motion carried. III. ISSUES A. RESOLUTION NO. 3479, AGREEMENT TO ACQUIRE RIGHT-OF-WAY IN LIEU OF CONDEMNATION, MULTICARE HEALTH SYSTEM The agreement was reviewed, and the Committee discussed their concerns and made several suggestions for revision. The item was deferred to a future meeting to allow for research, negotiationl and revisions pertaining to the following: Item 2.1 - add provisions to allow the City to purchase wetland mitigation at a later date; Item 2.3 - allow the City to place a value on driveway access; Item 3.1 - add language to exempt the fill required in the construction of 'A' Street; Item 4.1 - add language to clarify that the TIF credits are subject to meeting the requirements for a building permit; Item 5.1.3 - delete "be responsible for future construction of" and substitute "construct improvements to the northern half of 10th Street" and explore the possibility of extending the agreement to 15 years. IV. INFORMATION OR DISCUSSION A. 102 ARTERIAL STREET FUND AND STREET DIVISION BUDGET Following clarification of issues related to the PR 529 (3rd Street SW) project budget, REET2 funds, a General Fund transfer, and funding sources for the PR 562 (South 277th Street) project, the Committee concurred with the proposed mid-year amendments to the 102 Fund and Street Division budget. PUBLIC WORKS COMMITTEE MINUTES JUNE 10, 2002 Page 3 of 4 B. FUTURE GROUNDWATER MANAGEMENT- APPROACH UPDATE Lengthy discussion was held on this issue, particularly in regard to the effects on Mill Creek. While the model projects effects of up to 1.5 million gallons per day, it is anticipated that field tests will show that the effects are much lower. Chairman Wagner asked that the letter to the IA2 partners be revised to emphasize that the effects on Mill Creek are theoretical, based on modeling, and that no data has been collected to support the number. C. WATER SYSTEM INTERTIE AGREEMENT (IA3A) WITH THE CITY OF ALGONA Assistant City Engineer-Utilities Huskey reviewed the updated agreement, which has been revised to accurately reflect Algona participation in projects constructed to date and to update information on future project design criteria and costs, He stated that Algona is getting the same amount of water as before, and that the item will be on the June 24 Committee agenda for approval. D. WATER TAKE OR PAY Assistant City Engineer-Utilities Huskey stated that both Covington Water District and Water District No. 111 have agreed to the terms of the Water Take or Pay Agreement, and that all concerned would like the agreement to be executed and an Ordinance revising Auburn City Code related to Water Take or Pay to be approved by Council so that the rates can take effect on July 1, if possible without an agenda modification. It was moved by Councilmember Poe, seconded by Chairman Wagner, that the Committee authorize a resolution approving the agreement and an ordinance amending Auburn City Code related to Water Take or Pay, to go forward to Council on June 17, subject to Legal review. E. REVIEW REVISED CHAPTERS 7, §, AND 9 OF DESIGN STANDARDS Staff answered questions from the Committee regarding the revised Design Standards, Chapters 7, 8, and 9. Councilmember Poe asked that the revisions undergo a peer review. Acting City Engineer Selle stated that a peer review process has been used for the current standards, and will be used again to solicit input from people in the industry. The revisions will also be subject to public review through the SEPA public process. F. KING COUNTY SEWER FRANCHISE RENEWAL Sewer Utility Engineer Roscoe stated that the City has applied for a sewer franchise from King County to incorporate all of Auburn's service area under one franchise. He used a map to illustrate Auburn's service area, showing that an area by the Auburn Golf Course has been added and that an area along Auburn Way South was eliminated because it is not in the City's proposed annexation area or sewer service PUBLIC WORKS COMMITTEE MINUTES JUNE 10, 2002 Page 4 of 4 area. G. CAPITAL PROJECT STATUS REPORT The Committee reviewed the Capital Project Status Report. H. OTHER DISCUSSION In response to a question from Chairman Wagner, Acting Director Dowdy stated that discussion on the moratorium will most likely happen in conjunction with discussion on the Storm Utility mid-year budget. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:18 p.m. Submitted by Pam Miller, Admin. Services Supervisor. Approved by the Public Works Committee PM/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-686 and (E:\MINUTES\02PW6-1)