HomeMy WebLinkAbout06-24-2002CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002
I CALL TO ORDER
The meeting was called to order at 5:30 p.m. Those in attendance were Mayor
Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred
Poe, and Council/Committee member Gene Cerino. Staff in attendance were
Acting Public Works Director Dennis Dowdy, Acting City Engineer Dennis Selle,
Assistant City Engineer- Utilities Duane Huskey, Water Utility Engineer Tim
Osborne, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Utility Engineer Tim
Carlaw, Traffic Engineer Michael Fuess, Senior Project Engineer Ingrid Gaub,
Assistant Project Engineer Brian Coleman, City Attorney Dan Heid, Finance
Director Shelley Coleman and Public Works Secretary Lorna Dahlke.
Guest in attendance was Bob Fraser Emerald Downs Racetrack.
II. CONSENT
A. APPROVAL OF MINUTES
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the
Committee approve the Public Works Committee minutes for June 10, 2002, as
submitted. Motion carried.
B. RIGHT-OF-WAY USE PERMIT NO. 23-02, NORTHWEST RACING ASSOPCIATES
(EMERALD DOWNS) FOR FIREWORKS DISPLAY
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the
Committee approve Right-of-Way Use Permit 23-02, with the condition that Auburn
Police Department will provide a police officer with police vehicle to be stationed on
'M' Street NW at 15t~ Street NW to allow only business related or emergency
vehicles to travel on 'M' Street NW. Motion carried.
C. PERMISSION TO ADVERTISE PROJECT NO. C9058, WEST HILL SPRINGS
STORM IMPROVEMENT
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the
Committee recommend Council grant permission to advertise Project No. C9058.
Motion carried.
D. PERMISSION TO AWARD CONTRACT NO. 02-02, PROJECT NO. C1011, PUMP
STATION BACKFLOW/ALARM FLOATS, TO DAVID L. SACK CONSTRUCTION
ON THEIR LOW BID OF $72,300
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the
Committee recommend Council award Contract 02-02 to David L. Sack
Construction. Motion carried.
PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002
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II1. ISSUES
A. RESOLUTION NO. 3481, INTERLOCAL AGREEMENT WITH KING COUNTY AND
THE CITIES OF KENT, RENTON, AND TUKWILA RELATED TO
ADMINISTRATION OF THE GREEN RIVER FLOOD CONTROL ZONE DISTRICT
It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the
Committee recommend Council adopt Resolution No. 3481. Motion carried.
IV. INFORMATION OR DISCUSSION
A. MID-YEAR BUDGET- STORM
During review of the Capital Projects, the Committee approved the staff
recommendation to defer Project C1004 Mill Creek Tributary 0053 until King County
completes their downstream project.
The Committee approved the reduction in the project scope for Hill Crest Estates E.
Pond expansion to predesign in 2002, with construction deferred to 2003. With the
City increasing the maintenance of the pond, which was recently annexed from King
County, it is functioning at a higher level, reducing the immediacy of the project.
Since the Academy Sedimentation Basin has stabilized, the Committee agreed with
the staff recommendation to observe the site in the future to determine if the project
is warranted.
The Committee went into executive session at 5:55 p.m. to discuss potential
litigation. The Committee ended the executive session at 6:25 p.m.
Engineer Carlaw reviewed the status of the Mill Creek storm drainage flooding and
options for mitigation when the building moratorium for P Subbasin expires in
August. Staff proposed an interim fome main project until the buildout of individual
properties, and that a water quality facility be built at the northern ends of Clay and
Western Streets. The Committee discussed the issues and the roles of developer
and the City in designing, permitting, and building of infrastructure needed for a long-
term recommended project to relieve the flooding. Also, as development occurs, a
modified street section may be warranted for future half-street improvements to
reduce the impervious area of the paving, thereby reducing the volume of water run-
off and associated need for water quality facilities. The Committee requested
additional information on project options and some proposed SEPA conditions that
will apply until the City's Comprehensive Plan for these sub basins can be approved.
The update to the Comprehensive Drainage Plan is proposed to be taken before the
Committee in August.
PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002
Page 3 of 4
B. MID-YEAR BUDGET- SEWER
The Committee reviewed and approved the proposed mid-year adjustments to the
Sewer Utility budget.
C. MID-YEAR BUDGET - WATER
The Committee reviewed and approved the proposed mid-year adjustments to the
Water Utility budget.
D. 'M' STREET SE GRADE SEPARATION BRIEFING
Engineer Gaub reported the results of the public meetings regarding the proposed
grade separation and the Auburn-Black Diamond Road bypass. For some of the
residents along 'M' Street, the major concern was a partial taking of their properties.
In response to this, staff has reviewed the need for bike lanes north of 4th St SE and
determined that they are not necessary at project completion until all of 'M' St. is
capable of having bike lanes because of the need to match the existing roadway. By
removing the bike lanes, and proposing the removal of left turn movements at 3rd
and 'M' Street, the right-of-way need would be reduced north of 4th Street. Staff will
be holding a second open house meeting July 10th to discuss the modification and
the bypass connection. Staff did not receive a significant amount of specific
feedback on the bypass road from the public. The public seemed more focused on
objecting to the 'R' Street extension and so the main comment staff has gotten is
that the bypass is not desired by the residents around 'R' Street. Although sensitive
to people living in the area, the Committee said the projects are needed for future
growth and increased traffic in the area. Engineer Gaub explained that the intent of
the next public meeting is to explain the proposed changes, receive public feedback,
and show the projected increase in traffic for the design year of 2030 and what
could happen if we do not build the project.
E. PLAT BONDING
The Committee generally approved the draft Ordinance presented by City Attorney
Held, with the request to add language to Section A.1. Page 2 allowing the City
Engineer to hold back funds in the final payout in an amount to cover the City's
requirements for completion of the project. On Page 3 Section C, the Committee
requested the section referring to the local improvement district laws be considered
for deletion since it is referenced in Section B Page 3.
F. SOUND TRANSIT MEDIAN ISLANDS
Engineer Fuess stated the Utilities and Transportation Commission had ordered the
City to install median islands at the Main Street and 37th Street crossings to
accommodate the approved increased train speeds through the valley. Staff briefed
the Committee on an alternative plan to install barriers by City forces in lieu of Sound
Transit. The Committee approved the staff recommendation that instead of entering
PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002
Page 4 of 4
an agreement with Sound Transit regarding the medians, that the City could install
shorter medians using different materials and retain the ability to maintain and
modify the medians as needed. The City will submit a letter to the UTC requesting
that the requirement for a median on the east leg of the BN Main St railroad crossing
be removed.
G. PAVING OF AUBURN WAY SOUTH EASTBOUND LANES
Acting Director Dowdy briefed on a request for night time work by WSDOT. As part
of the state Department of Transportation 2001 project, the paving of the Auburn
Way South eastbound lanes from SR18 to Dogwood Street SE was determined to
be deficient. WSDOT has requested the City to consider performing the majority of
project work at night, in order to minimize the impact on traffic. Under the new noise
ordinance the Mayor has the discretion to allow for the work to be done at night and
the Committee supported that decision.
H. CAPITAL PROJECT STATUS REPORT
When asked about the status of additional grants for project C1014, Engineer Fuess
reported that the City has applied for funding for the Auburn Way South safety
improvement project without success. The Committee requested funding be
pursued and the Muckleshoot Indian Tribe be contacted to see if there was an
interest in the project.
V, ADJOURNMENT
There being no further business to come before the Public Works Committee, the
meeting was adjourned at 7:25 p.m.
Submitted by Lorna Dahlke, Public Works Secretary.
LD/bd
File: 17 (17.2)
REF. H:\ENGINEER\E02\E02-728 and (E:\MINUTES\02PW6-2)