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HomeMy WebLinkAbout06-24-2002CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002 I CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Acting Public Works Director Dennis Dowdy, Acting City Engineer Dennis Selle, Assistant City Engineer- Utilities Duane Huskey, Water Utility Engineer Tim Osborne, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Utility Engineer Tim Carlaw, Traffic Engineer Michael Fuess, Senior Project Engineer Ingrid Gaub, Assistant Project Engineer Brian Coleman, City Attorney Dan Heid, Finance Director Shelley Coleman and Public Works Secretary Lorna Dahlke. Guest in attendance was Bob Fraser Emerald Downs Racetrack. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for June 10, 2002, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 23-02, NORTHWEST RACING ASSOPCIATES (EMERALD DOWNS) FOR FIREWORKS DISPLAY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit 23-02, with the condition that Auburn Police Department will provide a police officer with police vehicle to be stationed on 'M' Street NW at 15t~ Street NW to allow only business related or emergency vehicles to travel on 'M' Street NW. Motion carried. C. PERMISSION TO ADVERTISE PROJECT NO. C9058, WEST HILL SPRINGS STORM IMPROVEMENT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council grant permission to advertise Project No. C9058. Motion carried. D. PERMISSION TO AWARD CONTRACT NO. 02-02, PROJECT NO. C1011, PUMP STATION BACKFLOW/ALARM FLOATS, TO DAVID L. SACK CONSTRUCTION ON THEIR LOW BID OF $72,300 It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council award Contract 02-02 to David L. Sack Construction. Motion carried. PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002 Page 2 of 4 II1. ISSUES A. RESOLUTION NO. 3481, INTERLOCAL AGREEMENT WITH KING COUNTY AND THE CITIES OF KENT, RENTON, AND TUKWILA RELATED TO ADMINISTRATION OF THE GREEN RIVER FLOOD CONTROL ZONE DISTRICT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3481. Motion carried. IV. INFORMATION OR DISCUSSION A. MID-YEAR BUDGET- STORM During review of the Capital Projects, the Committee approved the staff recommendation to defer Project C1004 Mill Creek Tributary 0053 until King County completes their downstream project. The Committee approved the reduction in the project scope for Hill Crest Estates E. Pond expansion to predesign in 2002, with construction deferred to 2003. With the City increasing the maintenance of the pond, which was recently annexed from King County, it is functioning at a higher level, reducing the immediacy of the project. Since the Academy Sedimentation Basin has stabilized, the Committee agreed with the staff recommendation to observe the site in the future to determine if the project is warranted. The Committee went into executive session at 5:55 p.m. to discuss potential litigation. The Committee ended the executive session at 6:25 p.m. Engineer Carlaw reviewed the status of the Mill Creek storm drainage flooding and options for mitigation when the building moratorium for P Subbasin expires in August. Staff proposed an interim fome main project until the buildout of individual properties, and that a water quality facility be built at the northern ends of Clay and Western Streets. The Committee discussed the issues and the roles of developer and the City in designing, permitting, and building of infrastructure needed for a long- term recommended project to relieve the flooding. Also, as development occurs, a modified street section may be warranted for future half-street improvements to reduce the impervious area of the paving, thereby reducing the volume of water run- off and associated need for water quality facilities. The Committee requested additional information on project options and some proposed SEPA conditions that will apply until the City's Comprehensive Plan for these sub basins can be approved. The update to the Comprehensive Drainage Plan is proposed to be taken before the Committee in August. PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002 Page 3 of 4 B. MID-YEAR BUDGET- SEWER The Committee reviewed and approved the proposed mid-year adjustments to the Sewer Utility budget. C. MID-YEAR BUDGET - WATER The Committee reviewed and approved the proposed mid-year adjustments to the Water Utility budget. D. 'M' STREET SE GRADE SEPARATION BRIEFING Engineer Gaub reported the results of the public meetings regarding the proposed grade separation and the Auburn-Black Diamond Road bypass. For some of the residents along 'M' Street, the major concern was a partial taking of their properties. In response to this, staff has reviewed the need for bike lanes north of 4th St SE and determined that they are not necessary at project completion until all of 'M' St. is capable of having bike lanes because of the need to match the existing roadway. By removing the bike lanes, and proposing the removal of left turn movements at 3rd and 'M' Street, the right-of-way need would be reduced north of 4th Street. Staff will be holding a second open house meeting July 10th to discuss the modification and the bypass connection. Staff did not receive a significant amount of specific feedback on the bypass road from the public. The public seemed more focused on objecting to the 'R' Street extension and so the main comment staff has gotten is that the bypass is not desired by the residents around 'R' Street. Although sensitive to people living in the area, the Committee said the projects are needed for future growth and increased traffic in the area. Engineer Gaub explained that the intent of the next public meeting is to explain the proposed changes, receive public feedback, and show the projected increase in traffic for the design year of 2030 and what could happen if we do not build the project. E. PLAT BONDING The Committee generally approved the draft Ordinance presented by City Attorney Held, with the request to add language to Section A.1. Page 2 allowing the City Engineer to hold back funds in the final payout in an amount to cover the City's requirements for completion of the project. On Page 3 Section C, the Committee requested the section referring to the local improvement district laws be considered for deletion since it is referenced in Section B Page 3. F. SOUND TRANSIT MEDIAN ISLANDS Engineer Fuess stated the Utilities and Transportation Commission had ordered the City to install median islands at the Main Street and 37th Street crossings to accommodate the approved increased train speeds through the valley. Staff briefed the Committee on an alternative plan to install barriers by City forces in lieu of Sound Transit. The Committee approved the staff recommendation that instead of entering PUBLIC WORKS COMMITTEE MINUTES JUNE 24, 2002 Page 4 of 4 an agreement with Sound Transit regarding the medians, that the City could install shorter medians using different materials and retain the ability to maintain and modify the medians as needed. The City will submit a letter to the UTC requesting that the requirement for a median on the east leg of the BN Main St railroad crossing be removed. G. PAVING OF AUBURN WAY SOUTH EASTBOUND LANES Acting Director Dowdy briefed on a request for night time work by WSDOT. As part of the state Department of Transportation 2001 project, the paving of the Auburn Way South eastbound lanes from SR18 to Dogwood Street SE was determined to be deficient. WSDOT has requested the City to consider performing the majority of project work at night, in order to minimize the impact on traffic. Under the new noise ordinance the Mayor has the discretion to allow for the work to be done at night and the Committee supported that decision. H. CAPITAL PROJECT STATUS REPORT When asked about the status of additional grants for project C1014, Engineer Fuess reported that the City has applied for funding for the Auburn Way South safety improvement project without success. The Committee requested funding be pursued and the Muckleshoot Indian Tribe be contacted to see if there was an interest in the project. V, ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:25 p.m. Submitted by Lorna Dahlke, Public Works Secretary. LD/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-728 and (E:\MINUTES\02PW6-2)