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Home My WebLink About07-08-2002 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JULY 6, 2002 I CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Committee Chairman Rich Wagner, Council/Committee member Fred Poe, Council/Committee member Gene Cerino, and Mayor Lewis. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer/Utilities Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Engineer Tim Carlaw, Traffic Engineer Michael Fuess, Traffic Operations Engineer Laura Philpot, Senior Project Engineer Ingrid Gaub, Civil Engineer Costa Philippides, City Attorney Dan Held, Assistant Finance Director Lee Hall, Utility Accounting Manager Julie Salzman, Associate Planner Sean Martin, and Administrative Services Supervisor Para Miller. Guests in attendance were Brian Winslow, The Boeing Company; Scott Sherrow, W&H Pacific; Marni Heffron, Safeway; Dan Swallow, Safeway; Tayloe Washburn, Foster Pepper Shefelman; Richard Costanzo, Safeway. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for June 24, 2002, as submitted. Motion carried. B. PERMISSION TO AWARD CONTRACT NO. 02-09, PROJECT NO. C1002, COAL CREEK SPRINGS CHLORINATION SYSTEMS UPGRADE, TO S&B, INC. ON THEIR LOW BID OF $59,165.44 In response to a question from Chairman Wagner, Assistant City Engineer/Utilities Huskey stated that telemetry at Game Farm Wilderness Park would not be necessary because measuring devices were installed in the chlorination station as a part of the south collector project. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council grant permission to award Contract No. 02-09 to S&B, Inc. Motion carried. III. ISSUES A. ORDINANCE NO. 5674 APPROVING AN AMENDMENT TO THE CITY'S 1990 COMPREHENSIVE STORM DRAINAGE PLAN TO ALLOW NEW DEVELOPMENT AND REDEVELOPMENT OF PROPERTIES WITHIN SUBBASIN P City Engineer Dowdy reviewed what has transpired since the last briefing to the Committee on this subject and what would be presented to the Committee this evening. Storm Drainage Engineer Carlaw reviewed a handout that outlined the staff recommendation for development on Clay and Western Streets. He reviewed what would be required of developers and what the City's role would be. Revisions to Item #6 under development requirements were suggested. The handout will be revised and reviewed further at the next Committee meeting. PUBLIC WORKS COMMITTEE MINUTES JULY 8, 2002 Page 2 of 4 It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5674. Motion carried. IV. INFORMATION OR DISCUSSION A. M STREET SE GRADE SEPARATION PROJECT For the purpose of these minutes, this item was discussed after Information/Discussion Item G. Senior Project Engineer Gaub reviewed two proposed alternatives for a link between 'M' Street SE and the Auburn-Black Diamond Road. Following discussion, the Committee did not voice a strong preference for either alternative, and stated their desire for public input on the alternatives. The next public meeting will be held on Wednesday, July 10. B. 4th STREET SE DEVELOPMENT PROPOSAL For the purpose of these minutes, this item was discussed after Information/Discussion Item C. City Engineer Dowdy gave background information on attempts to develop a parcel located south of 3rd Street SE and north of the BNSF railroad tracks, just west of 'M' Street SE. Development of the parcel is hindered, due to a Tract X that was created by short plat in recognition of the future need for City right-of-way which was planned for a future 4th Street SE, between 'M' Street SE and 'R' Street SE. While the project is in the City's Comprehensive Plan, it is not on the City's Transportation Improvement Plan. The value of the right-of-way to the City was discussed, along with the potential for constructing 4th Street SE, between 'M' and 'R' Streets SE. Following discussion, it was the consensus of the Committee that the right-of-way parcels on the alignment of 4th Street could be vacated, that the City should offer the development the option of a shod plan amendment that removes Tract X, and that the 4th Street SE project should be removed from the City's Comprehensive Plan. C. DEVELOPMENT AGREEMENT CONCEPT For the purpose of these minutes, this Item was discussed after Information/Discussion Item A. City Attorney Dan Heid stated that a Development Agreement with Safeway will be going to Council in the near future, and he wanted to acquaint the Committee with the concept. Tayloe Washburn, a land use attorney with Foster Pepper Shefelman, explained that, from the City's standpoint, a developer agreement sets forth what the City can expect from a developer in terms of mitigation over a certain timeframe. From the developer's standpoint, the agreement sets forth the infrastructure requirements upon which the developer will base their development. Rich Costanzo, Safeway, reviewed what type of development Safeway plans for the 11 5-acre site located north of Ellingson, between 'C' Street SW and Pacific Avenue. Scott Sherrow, W&H Pacific, discussed the infrastructure components of Safeway's planned development and, in particular, storm drainage. Mami Heffron, Safeway, reviewed traffic impacts and planned improvements. PUBLIC WORKS COMMITTEE MINUTES Page 3 of 4 JULY 8, 2002 Mr. Washburn concluded the presentation, stating that it is essential to have a Development Agreement in place before Safeway decides if it is going to commit to the property. The Development Agreement is expected to be for a term of 10 years, and a draft of the agreement will be presented to the Committee at their July 22 meeting. D. LEAK ADJUSTMENT POLICY UPDATE For the purpose of these minutes, this item was discussed after Information/Discussion Item B. Utility Accounting Manager Salzman reviewed a proposed revision to the City's leak adjustment policy, which would allow a procedure for approval, calculation, and adjustment of water and sewer charges for single-family and non-single family account classifications where excessive water consumption can be attributed to a water leak. Following discussion, the Committee recommended that a $500 maximum be placed on the amount that can be adjusted for water, with approval authority given to the Utility Accounting Manager. E. AUBURN WAY SOUTH SAFETY IMPROVEMENTS Traffic Operations Engineer Philpot gave a presentation on planned safety improvements for Auburn Way South, and reviewed public input received at a series of open houses. She stated that business owners and residents are very suppodive of the improvements. Philpot also informed the Committee of a recommendation from WSDOT to remove left turns on Auburn Way South at 'M' Street SE, which would result in greater capacity at the intersection. Following the presentation, it was the consensus of the Committee that staff move forward with the project's 30% design phase, while addressing Committee concerns about the proposed u-turns at 6th Street SE, providing access to and from 9t" Street SE with Auburn Way South, and issues related to landscaping the medians. F. AUBURN CQMPREHENSIVE SEWER PLAN Sewer Utility Engineer Roscoe informed the Committee that the City's Comprehensive Sewer Plan was tabled by the King County Utility Committee at their recent meeting. The Plan will be brought before the Utility Committee again at their meeting on July 23, and it is anticipated it will be approved at that time. G. STORM DRAINAGE ClP RANKING For the purpose of these minutes, this item was discussed first on the Information/ Discussion portion of the agenda. Storm Drainage Engineer Carlaw reviewed the most recent Storm Drainage CIP Ranking, which was affected by a change in weighting of the ranking criteria. The latest approach brought more projects that address flooding problems and are more manageable from a cost standpoint to the top of the list. The schedule for bringing the Storm Drainage Comprehensive Plan to Council was discussed. It is anticipated that a draft of the overall Comprehensive Plan will be brought to the Committee next month. The Committee asked that adequate tlr-ne be allotted at a future meeting to allow for a more in-depth review of the first 21 projects on the list. Councilmember Poe asked for data or pictures to enable specific discussion and prioritizing of known flooding issues. PUBLIC WORKS COMMI'I-]'EE MINUTES Page 4 of 4 JULY 8, 2002 H. CAPITAL PROJECT STATUS REPORT The Capital Project Status Report was reviewed by the Committee. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 8:20 p.m. Submitted by Para Miller, Administrative Services Supervisor. Approved bY the Public Works Committee on ~,/~]~,~ ~t~, ~ u/~,,_ PM/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-778 and (E:\MINUTES\02PWT-1)