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Home My WebLink About09-23-2002 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 23, 2002 CALL TO ORDER The meeting was called to order at 8 a.m. Those in attendance were Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Assistant City Engineer- Utilities Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Utility Engineer Tim Cadaw, Water Utility Engineer Tim Osborne, Traffic Engineer Michael Fuess, Senior Project Engineer Ingrid Gaub, Project Engineer Scott Nutter, Assistant Project Engineer Brian Coleman, Project Engineer Bill Helbig, Budget & Finance Manager Lee Hall, Grant Accountant Lanny Petitjean and Public Works Secretary Lorna Dahlke. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for September 9, 2002, as submitted. Motion carded. B. RIGHT-OF-WAY USE PERMIT 43-02, AUBURN PARKS AND RECREATION DEPARTMENT, USE OF MAIN STREET FOR ANNUAL COMMUNITY HALLOWEEN FESTIVAL It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Use Permit 43-02. Motion carried. C. RIGHT-OF-WAY USE PERMIT 44-02, AUBURN PARKS AND RECREATION DEPARTMENT, USE OF MAIN STREET AND SPECIFIC SIDE STREETS FOR THE ANNUAL VETERANS DAY PARADE AND STATIC DISPLAY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Use Permit 44-02. Motion carried. D. RIGHT-OF-WAY USE PERMIT 45-02, JENNIFER BOYES, USE OF SIDEWALK ON SOUTH SIDE OF ROTTLES FOR ESPRESSO BAR The Committee tabled action on Right-of-way Use Permit 45-02 to the next meeting. The Committee requested additional information of other espresso businesses using City Right-of-way since approval would set a precedent, and whether Rottle's would allow customers of the espresso stand to use the restrooms in Rottle's store. PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 23, 2002 Page 2 of 4 E. AMENDMENT #2 TO CONSULTANT AGREEMENT NO. AG-C-158 WITH ROTH- HILL ENGINEERS PARTNERS LLC FOR WORK RELATED TO THE SANITARY SEWER MODEL It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Amendment #2 to Consultant Agreement No. AG-C-158 with Roth Hill Engineers Partners LLC, Motion carried. F. CHANGE ORDER #1 TO CONTRACT #02-19 WITH DOOLITTLE CONSTRUCTION CO. INC., FOR PROJECT NO. C210A, PAVEMENT PRESERVATION-NON- CLASSIFIED STREETS (CHIP SEAL PROGRAM) Staff recommended the delay of the start date of Project No. C210A Pavement Preservation-Non-Classified Streets to June 2003. Temperatures currently are dropping significantly which could create problems with the quality of the chip seal. The money budgeted for 2002 in Fund 102 for this project would need to be carried forward to the 2003 budget. The 2003 Streets Division budget currently includes about $200,000 for another chip seal project. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Change Order #1 to Contract #02-19 with Doolittle Construction Co. Inc. Motion carried. G. CHANGE ORDER #1 TO CONTRACT 1K)1-09 WITH RODARTE CONSTRUCTION CO. INC., FOR PROJECT NO. C1005, YEAR 2002 SANITARY SEWER IMPROVEMENTS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Change Order #1 to Contract #01-09 with Rodarte Construction Co. Inc. Motion carried. III. ISSUES A. ORDINANCE NO. 5691, AMENDING ACC 10.52.030 TO PERMIT THE USE OF COMPRESSION BRAKES ON SPECIFIC CITY STREETS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5691. Motion carried. PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 23, 2002 Page 3 of 4 B. RESOLUTION NO. 3531, INTERLOCAL AGREEMENT WITH KING COUNTY FOR REIMBURSEMENT OF AUBURN FUNDS RELATED TO A SANITARY SEWER REPORT During the time that the City was the lead agency for the 277th Project, the report was commissioned. When King County took over as the lead agency, they agreed to reimburse the City for the cost of the report. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3531. Motion carried. IV, INFORMATION OR DISCUSSION A. 2003 PUBLIC WORKS BUDGET INCLUDING ARTERIAL STREETS, WATER, SEWER AND STORM 2003-2008 CAPITAL FACILITIES PLAN Engineer Fuess explained that the budget item for Professional Services was lower than expected due to the fact that more of the work would be done in-house instead of by consultants. Monies for Equipment, budget Items 35 and 64, would be higher to account for additional projects done by in-house staff using purchased supplies and equipment. The Committee requested an activity report for the Street Division to show other work programs besides crack sealing. The Committee reviewed the Utility budgets. In meeting with the Muckleshoot Indian Tribe, Engineer Roscoe stated that the Tribe is interested in being a partner with the City and paying for their portion of the increased capacity needed for the sewer infrastructure to service the area of Auburn Way South and Academy Ddve. The additional capacity, projected at 2.6 cfs, required by the Tribe has not been finalized. If the Tribe uses a holding tank, it can be pumped during off-peak times, and the projects for increased infrastructure could be done on an incremental basis. The Committee recommended the capacity projects be done as soon as possible to handle the increased usage. The Committee discussed the working capital for the Sewer Utility, which is projected to be gone by 2006 and 2007 if used at the current rate. Engineer Huskey said the City may need to apply for a Public Works trust fund loan for Auburn Way South, since it is the last huge sewer project. The City applied for $2.5 million in 2003 for the Auburn Way South project, but was turned down. The City will reapply in 2004. The Committee discussed the working capital for the Storm Drainage Utility. Engineer Huskey said the 1999 rate adjustment actually resulted in decreased revenue, due to incorrect information provided to the consultant. The Utility is not generating enough revenue to cover operating expenses this year, so even without new capital projects, there may be a need for a rate increase next year. The Committee recognized the need to review the Cost of Service rate model and rates in 2003. PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 23, 2002 Page 4 of 4 The Water Utility budget includes a yeady debt service of $1 million. The cost of service study determined that an increase of 8% was needed this year. The Utility will look at the need to increase revenues and may make recommendations to the Committee next year. B. CAPITAL PROJECT STATUS REPORT Engineer Gaub handed out a Capital Projects Resource Matdx listing the current and pending projects and corresponding staff assigned to work on the projects. She briefed the Committee on the priorities of each department and the overall resource allocation. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 9:45 a.m. Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on ~'~'"'/~,' ,~ ~'~ ~ LD/bd File: 17 (17.2) REF. H:\ENGINEER\E02\E02-1053 and (E:\MINUTES\02PW9-2)