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Home My WebLink About12-09-2002CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES December 9, 2002 I CALL TO ORDER The meeting was called to order at 5:38 p.m. Those in attendance were Committee Chairman Rich Wagner; Councilmember Jeanne Barber, substituting for Council/Committee member Fred Poe whose absence was excused; and Council/Committee member Gene Cerino, who arrived at 5:53 p.m. Staff in attendance were Acting Public Works Director Dennis Dowdy, Acting City Engineer Dennis Seile, Assistant City Engineer/Utilities Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Traffic Engineer Michael Fuess, Senior Project Engineer Ingdd Gaub, Survey Supervisor Bob Burton, Administrative Services Supervisor Para Miller, Finance Director Shelley Coleman, and Finance Utility Accounting Manager Julie Sharkich. There were no guests in attendance. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee approve the Public Works Committee minutes for November 12 and November 27, 2002, as submitted. Motion carried. B. RENEWAL OF RIGHT-OF-WAY USE PERMIT 96-32 FOR A PERIOD OF FIVE YEARS FOR A MONITORING WELL LOCATED AT 9TM AND 'A' STREETS SE Acting City Engineer Selle distributed copies of a map and reported that the monitoring wells were installed to monitor petroleum seeping under the right-of-way from Burlington Northern Santa Fe Railroad (BNSF) property. BNSF installed an extraction well with a fome main that pumps the petroleum to their site for collection. Monitoring is performed once a week, mid-day, for about 10 minutes, and copies of the monitoring reports that are submitted to the Department of Ecology are also sent to the City. It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee approve renewal of Right-of-Way Use Permit 96-32. Motion carried. C. WATER UTILITY LEAK ADJUSTMENT TO ACCOUNT NO. 02-31-3220-06 IN THE AMOUNT OF $3,450 Finance Director Coleman briefly explained the details of the water leak. It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council approve a water utility leak adjustment to Account No. 02-31-3220-06. Motion carried. ANNUAL CONSULTANT AGREEMENT NO. AG-C-017 WITH LANDAU ASSOCIATES FOR ON-CALL GEOTECHNICAL AND ENVIRONMENTAL INVESTIGATION AND ANALYSIS SERVICES FOR 2003 E. ANNUAL CONSULTANT AGREEMENT NO. AG-C-032 WITH INCA ENGINEERS FOR ON-CALL ENGINEERING AND SURVEYING SERVICES FOR 2003 F. ANNUAL CONSULTANT AGREEMENT NO. AG-C-039 WITH PENTEC ENVIRONMENTAL FOR ON-CALL ENVIRONMENTAL SERVICES FOR 2003 PUBLIC WORKS COMMITTEE MINUTES December 9, 2002 Page 2 of 4 ANNUAL CONSULTANT AGREEMENT NO. AG-C-101 WITH GREER, PATTERSON & ASSOCIATES, INC., FOR ON-CALL REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2003 ANNUAL CONSULTANT AGREEMENT NO. AG-C-102 WITH THE GRANGER COMPANY FOR ON-CALL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2003 ANNUAL CONSULTANT AGREEMENT NO. AG-C-129 WITH CERTIFIED LAND SERVICES CORPORATION FOR ON-CALL REAL PROPERTY NEGOTIATION AND RELOCATION SERVICES FOR 2003 ANNUAL CONSULTANT AGREEMENT NO. AG-C-159 WITH TRANSPORTATION CONSULTING NORTHWEST FOR ON-CALL TECHNICAL SERVICES FOR TRANSPORTATION FOR 2003 ANNUAL CONSULTANT AGREEMENT NO. AG-C-172 WITH PERTEET ENGINEERING FOR ON-CALL TRANSPORTATION DEVELOPMENT REVIEW FOR 2003 It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council approve the Annual Consultant Agreements as presented in Consent Agenda Items D through K. Motion carded. KING COUNTY DEPARTMENT OF TRANSPORTATION, ROAD SERVICES DIVISION, "REIMBURSEMENT - COMMITMENT TO PAY" FORM ALLOWING THE COUNTY TO PERFORM WORK RELATED TO AUBURN'S ANNUAL PAVEMENT STRIPING AND MARKING PROGRAM FOR 2003 It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council approve execution of a King County Department of Transportation, Road Services Division, "Reimbursement - Commitment to Pay" form. Motion carded. III. ISSUES A. ORDINANCE NO. 5721 AUTHORIZING EXTENSION OF THE ELECTRICAL FRANCHISE WITH PUGET SOUND ENERGY FOR A PERIOD OF SIX MONTHS A draft of Ordinance No. 5721 was distributed to the Committee, and Acting Public Works Director Dowdy gave an update on the status of negotiations with PSE for a new franchise agreement. It is anticipated that the franchise can be negotiated and a public hearing held pdor to expiration of this proposed extension. It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council adopt Ordinance No. 5721. Motion carried. PUBLIC WORKS COMMITTEE MINUTES December 9, 2002 Page 3 of 4 B. ORDINANCE NO. 5709 AMENDING AUBURN CITY CODE CHAPTER 13.41.030 FOR THE PURPOSE OF CLARIFYING SEWER SYSTEM DEVELOPMENT CHARGES It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council adopt Ordinance No. 5709. Motion carried. ORDINANCE NO. 5720 AMENDING AUBURN CITY CODE CHAPTERS 10.36.370 AND 10.36.390 FOR THE PURPOSE OF CREATING TWO FIFTEEN-MINUTE PARKING STALLS ON THE NORTH SIDE OF MAIN STREET IN FRONT OF CITY HALL An improved map was distributed to the Committee, along with a map showing the parking stalls in relation to the City's Downtown Plan Area. Acting Public Works Director Dowdy stated that the proposed code change is in response to complaints from elderly citizens visiting City Hall who are not necessarily disabled or qualify for a handicap parking placard, but need access to the ramp because they have difficulties stepping up the curb or stairs. It was moved by Councilmember Barber, seconded by Chairman Wagner, that the Committee recommend Council adopt Ordinance No. 5720. Motion carried. IV. INFORMATION OR DISCUSSION A. EMERALD DOWNS PUBLIC ROADWAY CONVERSION CRITERIA Following a brief discussion of the status of traffic analysis in the area, Acting City Engineer Selle stated that staff would continue to work through the studies required to determine whether the conditions of dedication have been met, and would keep the Committee apprised of the status of those studies. B. CAPITAL PROJECT STATUS REPORT Chairman Wagner had noticed in the Planning and Community Development Committee (PCDC) agenda that they're considering Lea Hill economics relative to potential annexation. He felt that the costs to the City's Storm Utility had been underestimated, and asked staff to check with the Mayor to see if an adjustment should be made. A brief discussion was held on credits on Sewer Utility System Development Charges that the City receives from King County based on an agreement between the City and the County for facilities the City builds and for numbers of connections. Chairman Wagner asked that staff talk to Finance Director Coleman about the amount that the City can carry in that type of receivable account. Councilmember Cerino brought up the issue of water quality for storm water. Acting Public Works Director Dowdy stated that Public Works staff are working on the water quality and quantity monitoring requirements of SEPA placed on the City's Comprehensive Plan. Staff will prepare a draft of a water quality and quantity monitoring program, and will present the draft to the Committee at a future meeting. Dowdy also stated that staff plans to bring a draft 2003 Work Plan to the Committee at their first meeting in January. The Work Plan will include issues and items that did not get resolved or accomplished in 2002, along with other issues or items the Committee would like addressed in the coming year. PUBLIC WORKS COMMITTEE MINUTES December 9, 2002 Page 4 of 4 Acting Public Works Director Dowdy apprised the Committee of an issue going before the Planning and Community Development Committee regarding a stairway being built in Division 5 of Lakeland. The stairway was required as a condition of the plat in order to create a pedestrian link from one area of the development to another; however, the contractor is have difficulty building the stairway due to the steep terrain Dowdy anticipates that a plat amendment to eliminate the stairway requirement may be going before the full Council, so he wanted to make Committee members aware of the issue. V. ADJOURNMENT There being no further business to come before the Public Works committee, the meeting was adjourned at 6:15 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on ~f.~,//,~, ,~O0;~ File: 17 (17.2) REF, H:\PWCAgendaMinutes\120902Minutes