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HomeMy WebLinkAbout01-13-2003CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003 I CALL TO ORDER The meeting was called to order at 5:41 p.m. Those in attendance were Mayor Pete Lewis, Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cedno. Staff in attendance were Acting Public Works Director Dennis Dowdy, Acting City Engineer Dennis Selle, Assistant City Engineer/Utilities Duane Huskey, Senior Project Engineer Ingdd Gaub, Project Engineer Bill Helbig, Storm Drainage Engineer Tim Carlaw, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Traffic Operations Engineer Laura Philpot, Plan Review Engineer Costa Philippides, and Administrative Services Supervisor Pam Miller. Guests in attendance were Sam Slatten, Cam West Development; Dan Balmelli, Barghausen Consulting Engineers; J.B. Rupert, Rupert Engineering; William A. Gates, Mohawk Plastics. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Cedno, seconded by Councilmember Poe, that the Committee approve the Public Works Committee minutes for December 9, 2003, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 50-02 WITH GATES, GATES & GATES (MOHAWK PLASTICS) STORMWATER FACILITY Right-of-Way Use Permit 50-02 will allow Gates, Gates & Gates, who is developing the Mohawk Plastics site, to convey stormwater under the public right-of-way where A Street NW will be constructed. The permit will include a condition that if there is future conflict with the construction of public utilities within the right-of-way, the applicant shall be financially responsible for any ~construction costs associated with the resolution of the conflict. The permit is valid for a term of five years. Acting City Engineer Selle explained ROW use permits 50-02 and 51-02, along with Street Delay Agreement No. SR03-001. He reviewed an aerial photo and map to orient the Committee to the properties affected. The intent of these actions is to allow the building permit to move forward, but still enter into a future development agreement. It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the Committee approve Right-of-Way Use Permit 50-02. Motion carried. C. RIGHT-OF-WAY USE PERMIT 51-02 WITH GATES, GATES & GATES (MOHAWK PLASTICS) RAILROAD SPUR CROSSING Right-of-Way Use Permit 51-02 will allow a railroad spur to remain in the public right-of- way where A Street NW will be constructed. The permit will be conditioned so that the applicant is financially responsible for the railroad crossing and crossing protection at the time that A Street NW is constructed as a through corridor. The permit is valid for a term of five years. In response to a question from Mr. Rupert, Acting Public Works Director Dowdy responded that prior to the five year term expiring, City staff would contact the applicant to coordinate renewal of the permit. PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003 Page 2 of 4 It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the Committee approve Right-of-Way Use Permit 51-02. Motion carded. D. STREET DELAY AGREEMENT NO. SR03-001 WITH GATES, GATES & GATES (MOHAWK PLASTICS) Acting City Engineer Selle discussed the street delay agreement, which is for a portion of A Street NW from approximately 7th to 10~h Streets NW, stating that staff is proposing the agreement be for a period of two years, to allow time to negotiate a development agreement. Thus far, one formal meeting has been held with the applicants in regard to the agreement, for which Planning is the lead. In response to a question from Councilmember Poe, Selle responded that SHAG has attended meetings regarding this issue, and is aware that their street delay agreement may be called in by the City. Mr. Rupert brought up the issue of payment of traffic mitigation fees. Acting City Engineer Selle stated that the applicant has been notified that they could make the payment of traffic mitigation fees a voluntary condition of SEPA, making it a condition of occupancy rather than the building permit. This would allow time to execute the development agreement. It was moved by Councilmember Cedno, seconded by Councilmember Poe, that the Committee approve Street Delay Agreement No. SR03-001 for a period of two years. Motion carded. Mayor Lewis thanked the stakeholders and City staff who have worked together to come up with plans that benefit the entire community. III. ISSUES RESOLUTION NO. 3560 AUTHORIZING THE MAYOR TO EXECUTE A PROJECT FUNDING STATUS FORM WITH THE TRANSPORTION IMPROVEMENT BOARD FOR PROJECT NO. C302A, WEST VALLEY HIGHWAY RECONSTRUCTION Project Engineer Helbig explained that the funding status form commits the City to the use of $300,000 of local funds to match a $1.2 million grant from the Transportation Improvement Board. The fund will be used to reconstruct a portion of West Valley Highway, from Peasley Canyon, south through the intersection of 15t~ Street SW, continuing south to the Auburn City limits. Funds are available in the 102 Arterial Street Fund to provide the City match; however, a budget adjustment at mid-year will be necessary. It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the Committee recommend Council adopt Resolution No. 3560. Motion carried. IV, INFORMATION OR DISCUSSION A. CAM WEST STORMWATER FACILITY PROPOSAL Storm Drainage Engineer Cadaw introduced Sara Slatten with Cam West Development and Dan Balmelli with Barghausen Consulting Engineers. Cadaw gave a bdef history of the project, explaining that Cam West had presented a proposal in 1999, however it was deemed unacceptable by the City due to lack of public benefit. Since that time, the PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003 Page 3 of 4 Riverpoint PUD has been approved, and Cam West has offered to construct the City's out[all (identified as GHI-7a in the 2002 Comprehensive Storm Drainage Plan) and provide the storm utility with a cash payment of $75,000. Staff felt that the new proposal had merit and therefore brought it before the Committee for consideration. Mr. Balmelli commented that the updated Comprehensive Storm Drainage Plan provides design for the storm system out[all. That information allowed them to properly size the outfall for City benefit. Following discussion, Cadaw handed out a drawing of the area, showing the stormwater facility, and proposed that staff come back to the Committee with a detailed developer agreement that would specify the points of the proposal. At this point in the meeting, Chairman Wagner ardved, and concurred with Committee members that staff should move forward to draft an agreement. B. UPDATE ON COMMERCIAL IMPROVEMENTS FOR THE AUBURN STATION RETAIL SPACE Acting Public Works Director Dowdy stated that award of this project will go forward to the Municipal Services Committee and City Council on January 21. The bid opening is scheduled for Friday, January 17, which will allow staff to bring forward a more detailed budget for the project once actual construction costs are known. Counciimember Poe stated that he attended a meeting with Mayor Lewis, Special Projects Engineer Locke, Finance Director Coleman, and Planning Director Krauss to discuss the total budget and develop a format for presentation to the Municipal Services Committee and Council. Brief discussion was also held on the status of Sound Transit's improvements to the plaza area of the station and the status of the A Street Loop project. C. 2003 ISSUES FOR PUBLIC WORKS COMMITTEE Acting Public Works Director Dowdy reviewed a draft list of issues slated to be brought before the Committee in 2003. The Committee discussed the list, and asked for the following: · In relation to the proposed Water Rate Review proposed for the 4th quarter, present revenue data to the Committee at or before mid-year. · Bring back information from Storm Cost of Service Study in regard to System Development Charges. · Review our Traffic Impact Fees procedure to cover: -City funding of fees forgiven and legal requirement -Tenant charges where shell already paid -Fees charged for renovation or change in use D. STATUS OF LEA HILL POTENTIAL ANNEXATION STORM COSTS Acting Public Works Director Dowdy addressed a question previously asked by the Committee, and reported that the consultant did not include the City's future capital costs in their estimate of Lea Hill potential annexation storm costs. He further stated that the Mayor is aware of those costs. Chairman Wagner asked that a note be included on Table 4 of the consultant's report to indicate that those costs were not included in the estimate. PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003 Page 4 of 4 E. STATUS UPDATE ON EMERALD DOWNS ROW CONVERSION STUDY Acting City Engineer Selle gave a brief update on the Emerald Downs Right-of-Way Conversion Study. He reviewed a map of the area and handed out excerpts from the agreement that lists conditions under which the City could require conversion of Emerald Downs Drive to a public roadway. The conditions were discussed, and Selle stated that once the study is finalized, staff will convey the information to the owners, get their feedback, and bring forward to Council. F. CAPITAL PROJECT STATUS REPORT Several projects on the report were briefly discussed. In addition, Acting Public Works Director Dowdy gave a brief status report on the transfer of ownership of Lake Tapps Parkway from the County to the City. He also gave a progress report regarding the proposed Pacific annexation agreement. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:22 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on ~'~.~-~%~ File: 17 (17.2) REF. H:\PWCAgendaMinutes\011303Minutes