HomeMy WebLinkAbout01-13-2003CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003
I CALL TO ORDER
The meeting was called to order at 5:41 p.m. Those in attendance were Mayor Pete Lewis,
Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee
member Gene Cedno. Staff in attendance were Acting Public Works Director Dennis
Dowdy, Acting City Engineer Dennis Selle, Assistant City Engineer/Utilities Duane Huskey,
Senior Project Engineer Ingdd Gaub, Project Engineer Bill Helbig, Storm Drainage Engineer
Tim Carlaw, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Traffic
Operations Engineer Laura Philpot, Plan Review Engineer Costa Philippides, and
Administrative Services Supervisor Pam Miller.
Guests in attendance were Sam Slatten, Cam West Development; Dan Balmelli,
Barghausen Consulting Engineers; J.B. Rupert, Rupert Engineering; William A. Gates,
Mohawk Plastics.
II. CONSENT
A. APPROVAL OF MINUTES
It was moved by Councilmember Cedno, seconded by Councilmember Poe, that the
Committee approve the Public Works Committee minutes for December 9, 2003, as
submitted. Motion carried.
B. RIGHT-OF-WAY USE PERMIT 50-02 WITH GATES, GATES & GATES (MOHAWK
PLASTICS) STORMWATER FACILITY
Right-of-Way Use Permit 50-02 will allow Gates, Gates & Gates, who is developing the
Mohawk Plastics site, to convey stormwater under the public right-of-way where A Street
NW will be constructed. The permit will include a condition that if there is future conflict
with the construction of public utilities within the right-of-way, the applicant shall be
financially responsible for any ~construction costs associated with the resolution of the
conflict. The permit is valid for a term of five years.
Acting City Engineer Selle explained ROW use permits 50-02 and 51-02, along with
Street Delay Agreement No. SR03-001. He reviewed an aerial photo and map to orient
the Committee to the properties affected. The intent of these actions is to allow the
building permit to move forward, but still enter into a future development agreement.
It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the
Committee approve Right-of-Way Use Permit 50-02. Motion carried.
C. RIGHT-OF-WAY USE PERMIT 51-02 WITH GATES, GATES & GATES (MOHAWK
PLASTICS) RAILROAD SPUR CROSSING
Right-of-Way Use Permit 51-02 will allow a railroad spur to remain in the public right-of-
way where A Street NW will be constructed. The permit will be conditioned so that the
applicant is financially responsible for the railroad crossing and crossing protection at the
time that A Street NW is constructed as a through corridor. The permit is valid for a term
of five years.
In response to a question from Mr. Rupert, Acting Public Works Director Dowdy
responded that prior to the five year term expiring, City staff would contact the applicant
to coordinate renewal of the permit.
PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003
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It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the
Committee approve Right-of-Way Use Permit 51-02. Motion carded.
D. STREET DELAY AGREEMENT NO. SR03-001 WITH GATES, GATES & GATES
(MOHAWK PLASTICS)
Acting City Engineer Selle discussed the street delay agreement, which is for a portion
of A Street NW from approximately 7th to 10~h Streets NW, stating that staff is proposing
the agreement be for a period of two years, to allow time to negotiate a development
agreement. Thus far, one formal meeting has been held with the applicants in regard to
the agreement, for which Planning is the lead. In response to a question from
Councilmember Poe, Selle responded that SHAG has attended meetings regarding this
issue, and is aware that their street delay agreement may be called in by the City.
Mr. Rupert brought up the issue of payment of traffic mitigation fees. Acting City
Engineer Selle stated that the applicant has been notified that they could make the
payment of traffic mitigation fees a voluntary condition of SEPA, making it a condition of
occupancy rather than the building permit. This would allow time to execute the
development agreement.
It was moved by Councilmember Cedno, seconded by Councilmember Poe, that the
Committee approve Street Delay Agreement No. SR03-001 for a period of two years.
Motion carded.
Mayor Lewis thanked the stakeholders and City staff who have worked together to come
up with plans that benefit the entire community.
III. ISSUES
RESOLUTION NO. 3560 AUTHORIZING THE MAYOR TO EXECUTE A PROJECT
FUNDING STATUS FORM WITH THE TRANSPORTION IMPROVEMENT BOARD
FOR PROJECT NO. C302A, WEST VALLEY HIGHWAY RECONSTRUCTION
Project Engineer Helbig explained that the funding status form commits the City to the
use of $300,000 of local funds to match a $1.2 million grant from the Transportation
Improvement Board. The fund will be used to reconstruct a portion of West Valley
Highway, from Peasley Canyon, south through the intersection of 15t~ Street SW,
continuing south to the Auburn City limits. Funds are available in the 102 Arterial Street
Fund to provide the City match; however, a budget adjustment at mid-year will be
necessary.
It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the
Committee recommend Council adopt Resolution No. 3560. Motion carried.
IV, INFORMATION OR DISCUSSION
A. CAM WEST STORMWATER FACILITY PROPOSAL
Storm Drainage Engineer Cadaw introduced Sara Slatten with Cam West Development
and Dan Balmelli with Barghausen Consulting Engineers. Cadaw gave a bdef history of
the project, explaining that Cam West had presented a proposal in 1999, however it was
deemed unacceptable by the City due to lack of public benefit. Since that time, the
PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003
Page 3 of 4
Riverpoint PUD has been approved, and Cam West has offered to construct the City's
out[all (identified as GHI-7a in the 2002 Comprehensive Storm Drainage Plan) and
provide the storm utility with a cash payment of $75,000. Staff felt that the new proposal
had merit and therefore brought it before the Committee for consideration. Mr. Balmelli
commented that the updated Comprehensive Storm Drainage Plan provides design for
the storm system out[all. That information allowed them to properly size the outfall for
City benefit. Following discussion, Cadaw handed out a drawing of the area, showing
the stormwater facility, and proposed that staff come back to the Committee with a
detailed developer agreement that would specify the points of the proposal.
At this point in the meeting, Chairman Wagner ardved, and concurred with Committee
members that staff should move forward to draft an agreement.
B. UPDATE ON COMMERCIAL IMPROVEMENTS FOR THE AUBURN STATION RETAIL
SPACE
Acting Public Works Director Dowdy stated that award of this project will go forward to
the Municipal Services Committee and City Council on January 21. The bid opening is
scheduled for Friday, January 17, which will allow staff to bring forward a more detailed
budget for the project once actual construction costs are known.
Counciimember Poe stated that he attended a meeting with Mayor Lewis, Special
Projects Engineer Locke, Finance Director Coleman, and Planning Director Krauss to
discuss the total budget and develop a format for presentation to the Municipal Services
Committee and Council.
Brief discussion was also held on the status of Sound Transit's improvements to the
plaza area of the station and the status of the A Street Loop project.
C. 2003 ISSUES FOR PUBLIC WORKS COMMITTEE
Acting Public Works Director Dowdy reviewed a draft list of issues slated to be brought
before the Committee in 2003. The Committee discussed the list, and asked for the
following:
· In relation to the proposed Water Rate Review proposed for the 4th quarter, present
revenue data to the Committee at or before mid-year.
· Bring back information from Storm Cost of Service Study in regard to System
Development Charges.
· Review our Traffic Impact Fees procedure to cover:
-City funding of fees forgiven and legal requirement
-Tenant charges where shell already paid
-Fees charged for renovation or change in use
D. STATUS OF LEA HILL POTENTIAL ANNEXATION STORM COSTS
Acting Public Works Director Dowdy addressed a question previously asked by the
Committee, and reported that the consultant did not include the City's future capital costs
in their estimate of Lea Hill potential annexation storm costs. He further stated that the
Mayor is aware of those costs. Chairman Wagner asked that a note be included on
Table 4 of the consultant's report to indicate that those costs were not included in the
estimate.
PUBLIC WORKS COMMITTEE MINUTES JANUARY 13, 2003
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E. STATUS UPDATE ON EMERALD DOWNS ROW CONVERSION STUDY
Acting City Engineer Selle gave a brief update on the Emerald Downs Right-of-Way
Conversion Study. He reviewed a map of the area and handed out excerpts from the
agreement that lists conditions under which the City could require conversion of Emerald
Downs Drive to a public roadway. The conditions were discussed, and Selle stated that
once the study is finalized, staff will convey the information to the owners, get their
feedback, and bring forward to Council.
F. CAPITAL PROJECT STATUS REPORT
Several projects on the report were briefly discussed. In addition, Acting Public Works
Director Dowdy gave a brief status report on the transfer of ownership of Lake Tapps
Parkway from the County to the City. He also gave a progress report regarding the
proposed Pacific annexation agreement.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting
was adjourned at 7:22 p.m.
Submitted by Pam Miller, Administrative Services Supervisor.
Approved by the Public Works Committee on ~'~.~-~%~
File: 17 (17.2)
REF. H:\PWCAgendaMinutes\011303Minutes