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Home My WebLink About04-11-2003· APR WASHINGTO.N F I. CALL TO ORDER CITY OF AUBURN pUBI~IC WORKS COMMITTEE April 11, 2003 MINUTES The meeting was called to order at 4:00 p.m. Those in attendance were Mayor Pete Lewis,~ Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Traffic Operations Engineer Laura Philpot, Transportation Planner Joe Welsh, Water Utility Engineer Tim Osborne, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Utility Engineer Tm Carlaw, Finance Director Shelley Coleman, Grant Accountant Lanny Petitjean, and Secretary Lorna Dahlke. Guests in attendance were Rob Otsea, representing the Muckleshoot Indian Tribe and Bob Fraser, representing Northwest Racing. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for March 24, 2003, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 13-03, AUBURN DOWNTOWN ASSOCIATION FOR ANNUAL SIDEWALK SALE & HOMETOWN PICNIC It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit 13-03. Motion carried. C. SURPLUS VEHICLE AND EQUIPMENT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve the surplus of vehicle and equipment. Motion carried. D. SURPLUS OFFICE FURNISHINGS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve the surplus of office furnishings. Motion carried. E. AMENDMENT # 4 TO CONSULTANT AGREEMENT NO. AG-C-161 WITH PARAMETRIX FOR WORK RELATED TO C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Amendment #4 to Consultant Agreement No. AG-C-161 with Parametrix. Motion carried. Chair Wagner stated he would not support the actual construction phase of the project if the City would be required to pay 50 percent or more of the costs. He asked staff to work with Parametrix to see if the project could be divided into modules, so construction could be done in Public Works Committee Minutes April 11, 2003 phases. The Committee will see the final proposal before construction. Staff continues to investigate funding opportunities. Committee members questioned the advisability of landscaping the raised median, raising concerns about the safety of parks personnel needing to work in the median. Engineer Philpot stated the plantings would be native plants requiring little maintenance. The median planting is also needed to offset the addition of impervious pavement to avoid storm drainage improvement projects. Regarding the Committee's earlier request to lower the speed to 35 mph, Engineer Philpot reported that WSDOT would check their speed studies along SR164 to verify if a speed study was needed and evaluate options. III, ISSUES ORDINANCE NO. 5748, AMENDING AUBURN CITY CODE 13.36.310 ENTITLED "PROHIBITED PARKING AREAS - SOUTHEAST AUBURN" FOR THE PURPOSE OF PROHIBITING PARKING ON A PORTION OF 17TM STREET SE The Committee delayed action on Ordinance No. 5748 so staff can review the sight distance to determine the need for eliminating parking along the arterial. ORDINANCE NO. 5752 AMENDING AUBURN CITY CODE CHAPTER 10.36, SECTION 380 ENTITLED "ONE-HOUR PARKING ZONES" FOR THE PURPOSE OF REMOVING PARKING ON THE WEST SIDE OF AUBURN WAY SOUTH BETWEEN 2ND STREET SE AND 4TM STREET SE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5752. Motion carried RESOLUTION NO. 3587 AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO THE UTILITIES COOPERATION AGREEMENT WITH KING COUNTY FOR INFLOW/INFILTRATION PROGRAM STUDY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3587. Motion carried RESOLUTION NO. 3589 AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF ALGONA TO ESTABLISH SANITARY SEWER SERVICE BOUNDARIES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3589. Motion carried RESOLUTION NO. 3595 AUTHORIZING THE TRANSFER OF OWNERSHIP OF EMERALD DOWNS DRIVE THAT IS NOT CURRENTLY PUBLIC RIGHT-OF-WAY FROM THE MUCKLESHOOT INDIAN TRIBE TO THE CITY OF AUBURN AS PUBLIC RIGHT-OF-WAY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3595, on the condition that staff verify that conditions for activating the agreement have been met, specifically the LOS requirements, and language be added to guarantee the Public Works Committee oversight of the process and approval prior Page 2 Public Works Committee Minutes April 11,2003 to the official opening of the roadway. Motion carried. With the increase in traffic, there is the need for an additional north-south corridor. This has been the City's intention and is included in the City's planning documents, such as the CFP, CIP, TIP. Traffic modeling has also forecasted the need for this route. Muckleshoot Indian Tribe Attorney Otsea questioned if the City had met the conditions necessary to activate the agreement at this time. NW Racing representative Bob Fraser stated the concern for safety issues, with horses crossing the road back and forth from the farm to the west and the racetrack, and the shuttle service to the parking lots. Chair Wagner said the transfer of ownership to the City would occur at some point. Mayor Lewis stated that City roads are overwhelmed now and this adds another corridor that is desperately needed. There are expected long delays already on any north-south corridor. IV. DISCUSSION AND INFORMATION A. FINANCE REVIEW OF CAPITAL FACILITIES PLANS FOR WATER, SANITARY SEWER, STORM DRAINAGE, AND TRANSPORATION The Committee reviewed the draft CFP containing projects reviewed last fall, with the inclusion of additional transportation projects. Director Coleman requested the adoption of the CFP Plan in June with the mid-year budget amendment. Once the plan is adopted, it can be amended each year with the budget process. Councilmember Poe requested that the storm drainage projects for Clay Street and Western Street be added to the CFP. Director Coleman said potential funding sources would need to be identified, such as the storm fund, capital funds, or trust fund loans to cover the projected costs of the storm drainage projects. Chairman Wagner voiced concern that adding those projects might raise developers' hopes that the City has the money to do construction. B. HALF-STREET DELAY POLICY The Committee considered extending the half-street delays for an additional 10 years when the original 10 year delay period expires. The City of Kent currently follows this practice. The Committee requested staff investigate the legal questions with the City Attorney. C. TRAFFIC IMPACT FEES The Committee had a lengthy discussion regarding simplifying and clarifying the administration of the traffic impact fees. One suggestion was to eliminate the category of warehousing, which could be combined under the light and heavy industrial categories. During the SEPA process, the building is often a basic shell, but that is not the intended use for the building which often becomes a multi-tenant facility. The intent was to capture that eventual build out at the time of permitting. The Committee also discussed the grandfathering of existing uses of existing structures, where there would be no additional fees provided there was no change in use and no expansion of the floor space of the facility. Page 3 Public Works Committee Minutes April 111 2003 Transportation Planner Welsh distributed an illustrative example of two calculation methods for calculating the impact fee when crediting or grandfathering existing uses. One method is to use the Impact Fee Rate Schedule, the other is to use the number of trips multiplied by the trip rate. After considerable discussion involving equity in grandfathering, the Committee determined that further work and review is required to develop the policy guidance staff needs. The Committee requested staff verify Item F. with the City Attorney regarding applicants who were vested under SEPA with a traffic impact assessment within a Traffic Mitigation Agreement. The Committee supported the need to capture increases in trip generation, requesting staff complete additional analysis for keeping the process fair and simpler to administer. D. CAPITAL PROJECT STATUS REPORT There was no discussion related to the capital project report. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:15 p.m. DRD/LD Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on /~ File: 17 (17.2) REF. H:\PWCAgendaMinutes041103Minutes Page 4