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Home My WebLink About05-12-2003 CITY OF AUBURN PUBLIC WORKS COMMITTEE May 12, 2003 I. CALL TO ORDER The meeting was called to order at 5:35 p.m. Those in attendance were Mayor Peter Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Acting Traffic Engineer Laura Philpot, Storm Drainage Engineer Tim Carlaw, Project Engineer Scott Nutter, Project Engineer Bill Helbig, Project Engineer Jennifer Dvorak, Assistant Project Engineer Brian Coleman, City Attorney Dan Heid and Secretary Lorna Dahlke. Guests in attendance were Mary Ausburn, Puget Sound Energy, and Bill Peloza. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Cerino, seconded by Councilmember Poe, that the Committee approve the Public Works Committee minutes for April 28, 2003, as submitted. Motion carried. B. SURPLUS ITEMS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve the surplus of office furniture and equipment. Motion carried. C. CONSULTANT AGREEMENT AG-C-199 WITH PB POWER INC FOR WORK RELATED TO THE DOWNTOWN LIGHTING STUDY The Committee questioned the cost of $58,000 for the downtown lighting analysis, rather than applying the funds toward lighting improvements. The analysis will provide a baseline for the City's existing infrastructure, what improvements would be necessary to bring it up to standards, and the cost of those improvements. Committee members requested the report be detailed by street, intersection or corridor, with respective costs for presentation to businesses interested in setting up an LID. Committee members also requested that an evaluation of downtown areas outside those specific streets identified be done to determine if there is a need for increased lighting. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Consultant Agreement No. AG-C-199 with PB Power Inc. Motion carried D. AWARD SMALL WORKS CONTRACT NO. 02-29, PROJECT NO. C217A, D STREET SE STORM IMPROVEMENTS, TO R.W. SCOTT ON THEIR LOW BID OF $27,972.48 It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council award Contract No. 02-29 to R.W. Scott. Motion carried. Public Works Committee Minutes May 12, 2003 III, AWARD SMALL WORKS CONTRACT NO. 02-30, PROJECT NO. C226A, HILLCREST DETENTION POND IMPROVEMENTS, TO MIKE McCLUNG CONSTRUCTION COMPANY ON THEIR LOW BID OF $84,142.50 It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council award Contract No. 02-30 to Mike McClung Construction Company. Motion carried. F. INITIATION OF PROJECT NO. C304A, K STREET SE STORM IMPROVEMENTS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the initiation of Project No. C304A, K Street SE Storm Improvements. Motion carried. ISSUES A. ORDINANCE NO. 5760 OBLIGATING FEDERAL FUNDS FOR PROJECT NO. PR529F, A STREET SW LOOP It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5760. Motion carried. B. RESOLUTION NO. 3605 AUTHORIZING PAYBACK AGREEMENT #87 WITH GAINES CONSTRUCTION RELATED TO SANITARY SEWER FACILITIES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3605. Motion carried. RESOLUTION NO. 3607 CALLING FOR A PUBLIC HEARING ON STREET VACATION NO. V-03-03, SUBMITTED BY JACK GOLDMAN, FOR VACATION OF AN ALLEYWAY LOCATED NORTH OF 803 AND 815 EAST MAIN It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3607. Motion carried. Do RESOLUTION NO. 3608 CALLING FOR A PUBLIC HEARING ON STREET VACATION NO. V-02-03, SUBMITTED BY WEST LAW OFFICES, FOR VACATION OF A PORTION OF D STREET NW LAYING NORTH OF 3RD STREET NW It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3608. Motion carried. RESOLUTION NO. 3609 CALLING FOR A PUBLIC HEARING ON STREET VACATION NO. V-01-03, SUBMITTED BY POLYGON NORTHWEST, FOR VACATION OF A PORTION OF 69TM STREET SE LOCATED WEST OF EVERGREEN WAY SE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3609, with a request that staff verify the access to lots at the northern edge of the gated community. Motion carried. Page 2 Public Works Committee Minutes May 12, 2003 RESOLUTION NO. 3610 CALLING FOR A PUBLIC HEARING ON STREET VACATION NO. V-02-02, SUBMITTED BY CALVARY TEMPLE CHURCH, FOR VACATION OF TWO PORTIONS OF RIGHT-OF-WAY LOCATED SOUTH OF AUBURN WAY SOUTH AND SOUTH OF POPLAR STREET SE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3610. Motion carried. G. RESOLUTION NO. 3612 CALLING FOR A PUBLIC HEARING ON A FRANCHISE AGREEMENT WITH PUGET SOUND ENERGY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3612. Motion carried. IV. DISCUSSION AND INFORMATION A. FAC FEE STRUCTURE City Engineer/Assistant Director Selle distributed a handout proposing two alternative methods for calculating the FAC fee structure. The objective was to develop a system that would approximate the actual costs incurred by the City. When fees were calculated by using each method, the resulting fees were very similar. The Committee determined that Option B appeared more equitable and was easier to understand. Additional discussion was held regarding the timing of fee payments. The Committee preferred that application fees, plan review fees, and inspection fees, commensurate with the City's costs, be paid prior to each phase of work. When construction is done in King County's right-of-way, there are charges to the City for inspection and permits. It is proposed that these additional fees should be passed along to the developer. The Committee requested that staff continue to work on refining the language for further discussion. B. UPDATE ON FRANCHISE NEGOTIATIONS WITH PUGET SOUND ENERGY Director Dowdy reviewed the fifteen original issues addressed in the most recent draft agreement. The major changes included timely processing of relocation of PSE electrical service; a guarantee annual bond posted by PSE to renew annually; record drawings of electrical service; assistance in updating the GIS. PSE requested their contractor be allowed to obtain permits for right-of-way work, but the City maintained that PSE obtain the permits to avoid the introduction of a third party agent. Also, the City requested that PSE provide on-call technical support within a two-hour response period during the work week. It is projected that the final agreement would be completed by the end of June, which is the expiration of the current extension. Page 3 Public Works Committee Minutes May 12, 2003 C. IMPACT FEES City Attorney Heid stated that the objective of drafting an ordinance regarding impact fees is to identify the City's policies and amend them by resolution instead of ordinance; and remove the actual fees from the ordinance and put them in a fee schedule, so they can also be amended by resolutions. The Committee requested that staff continue to refine the draft ordinance and bring it back to the Committee at the next meeting. D. LEASE OF PROPERTY FOR CELL TOWER SITE The Committee gave their approval for staff to continue discussions with Voicestream, who requested an agreement with the City allowing Voicestream to place small antennas on the water tower in Lakeland. E. APWA LUNCHEON - PR562, SOUTH 277TM STREET PROJECT NOMINATION The Committee was notified of the APWA luncheon on May 20, 2003, where the City would receive recognition for the South 277th Street project. F. CAPITAL PROJECT STATUS REPORT The Committee discussed the status of the design of the storm drainage proposed for Clay Street. The scope of the predesign is to develop plans for a gravity system that developers can install along with an interim force main system. Given current staff workload and other potential changes to the storm plan for this area, the project is awaiting additional modeling to be done in June. G. WEST NILE VIRUS This item for discussion was added to the agenda. Engineer Carlaw reviewed the City's proposed response plan to the potential problem of mosquitoes spreading the West Nile Virus. The proposed plan was complementary to plans presented by King County, Seattle, Pierce County, the State Health Department and the federal government. The plan consists of three elements: education for the public; surveillance of the City-owned wet ponds; and measured control, if needed. The education portion consists of a web page, which is currently in development and will include links to other governmental agency websites, and information pamphlets to be displayed at agency counters at various locations throughout the City. The surveillance element included taking samples of water from the 41 City ponds identified throughout City to check for mosquito larva. Under the City's permit from the State, the control element allow s the application of chemicals at those ponds identified as breeding grounds for the type of mosquito that carries the virus. Costs for the surveillance of City ponds would be $1,450 per month and, if necessary, the treatment of the ponds would be an additional $1,520 per month. Page 4 Public Works Committee Minutes May12,2003 V. EXECUTIVE SESSION The Committee called an Executive Session from 7:45 p.m. to 8:00 p.m. to discuss potential litigation. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 8:00 p.m. / DRD/LD Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on /~~ ~7/ '~)-~,~ File: 17 (17.2) REF. H:\PWCAgendaMinutes\051203Minutes Page 5