Loading...
HomeMy WebLinkAbout07-14-2003~CITY OF,. i *: ~ "' CITY OF AUBURN PUBLIC WORKS COMMITTEE July 14, 2003 MINUTES I. CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, and Administrative Services Supervisor Pam Miller. Guests in attendance were Pastor William Britt and Bill Peloza. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for June 23, 2003, as submitted. Motion carried. B. GREEN RIVER COMMUNITY COLLEGE REQUEST FOR STREET ILLUMINATION DELAY AGREEMENT No action was taken on this item. Green River Community College asked that their request be withdrawn to allow them time to discuss the issue with King County. C. CHANGE ORDER #68 TO CONTRACT NO. 99-01 WITH ROBISON CONSTRUCTION INC. FOR PROJECT NO. PR529, 3RD STREET SW GRADE SEPARATION The project budget and outstanding issues were discussed. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Change Order #68 to Contract No. 99-01. Motion carried. FINAL PAY ESTIMATE #1 TO CONTRACT NO. 02-29 WITH RW SCOTT CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECT NO. C217A, D STREET SE STORM IMPROVEMENTS It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Final Pay Estimate #1 to Contract No. 02-29 and accept construction of Project No. C217A, D Street SE Storm Improvements. Motion carried. Eo FINAL PAY ESTIMATE #7 TO CONTRACT 02-04 WITH DS PURCELL PAINTING, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C21 lA, RESERVOIR CORROSION CONTROL PROJECT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Final Pay Estimate #7 to Contract No. 02-04 and accept construction of Project No. C21 lA, Reservoir Corrosion Control Project. Motion carried. Public Works Committee Minutes Ju1¥.14, 2003 III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. RIGHT-OF-WAY USE PERMIT AUTHORITY City Engineer/Assistant DirectOr Selle distributed copies of a proposed revision to Auburn City Code Chapter 12.60, Right-of-Way Use Permits. The revision was proposed in response to past discussions at Committee meetings regarding increasing the administrative authority for approval of Right-of-Way Use Permits. The increased authority would allow the City to more effectively process permits for short-term or temporary use, such as disposal containers, lifts for construction work on buildings, portable toilets, haul routes, etc. Permits that would require Committee approval would be those that are long-term (over 30 days) or more permanent, such as monitoring wells, pipelines, conduit, and awnings. Community events and events or situations requiring a policy decision would also require Committee approval. The Committee reviewed the proposed revision, and Chairman Wagner suggested deleting the parentheses surrounding "exceeding 30 days." It was the consensus of the Committee that staff bring an Ordinance forward to Committee to revise the Code to grant more administrative authority related to Right-of-Way Use Permits. B. BIBLE CHAPEL ACCESS REQUEST ONTO RESIDENTIAL STREET Traffic Engineer Philpot stated that Bible Chapel, located on R Street SE, currently accesses R Street SE for all activities. She used an aerial photo to familiarize the Committee with the area, and pointed out a fence the Chapel had installed across the south end of their property, adjacent to a dead-end street. In the past, the fence did not exist in this location, giving a secondary access to the Chapel. However, due to cut-through traffic, the fence was installed by the church. The church is requesting to install a g.ate in the fence to once again allow a secondary access. The gate would be open for Sunday morning services, and would be locked at all other times. Philpot stated that City Design and Construction Standards authorize one access point, but give the City the authority to approve a second access. Pastor Britt of the Bible Chapel was asked to talk to the residents living adjacent to the dead-end street to find out how they felt about the church using the street as a secondary access for Sunday mornings. He did so, and only two residents were opposed to the gate. Pastor Britt confirmed the response he received from the residents, and stated that it would likely be only 10-15 cars that would use the secondary access on Sunday mornings. If the Chapel were to increase the number of services they offer, they would be willing to re-negotiate the secondary access. Philpot explained that should the Chapel re-develop or expand, their plans would have to go through a development review, at which time the Traffic Section would review the access issue. Chairman Wagner stated that he would be amenable to the request with the current configuration, but felt that if the church expanded, it could be a problem. Following discussion, it was decided that approval should include a condition stating that if the Chapel expands or develops, the issue would need to be reviewed by the City. Selle stated that he would authorize Page 2 Public Works Committee Minutes July 14, 2003 a driveway access limited to Sunday mornings and subject to reconsideration should the church facility be expanded. C. CAPITAL PROJECT STATUS REPORT #10 - West Valley Highway Reconstruction: Chairman Wagner noted that the Municipal Services Committee has been considering selling the property on which the proposed trail would be situated. Assistant City Engineer Gaub stated that staff had brought to their attention the fact that a portion of the property was proposed to be used for the trail. Trail location was discussed, with Gaub stating that constructing the trail further back on the property could result in wetland mitigation, which would not be covered by grant funding, and could raise security issues because it would be further away from the road and additional lighting may be required. #9 - Non-Classified Pavement Rehabilitation (Chip Seal): In response to a question from Council/Committee member Poe, Director Dowdy responded that most of the feedback received from the Community was positive, and that he had not received any notices of claims. Committee members stated that they had not received any negative comments. Director Dowdy commented that he would like to see the City continue the chip seal program for residential street preservation. #12- Auburn Way South Safety Improvements: Chairman Wagner asked if there is a problem with asking for a time extension of the Federal grant. Traffic Engineer Philpot stated that she has talked with the funding agency, who said that they are agreeable to a time extension. #15 - Oravetz Road Slope Repair and Guardrail: It was noted that the project completion is scheduled for October, and concern was raised about the construction causing potential problems for the school district. Gaub stated that the school district has been contacted and staff is coordinating impacts with the use of roadway needed during school hours. Staff anticipates that some of the work will be completed during the school year, so coordination is important. Utilities Engineer Huskey distributed copies of a letter written by Water Utility Engineer Tim Osborne to the Washington State Department of Health (DOH), Northwest Drinking Water Operations, regarding the City's test results from 61 samples testing for lead and copper. Huskey gave a brief overview of the results, and stated that because the results indicate that the levels are well below their action levels, DOH is considering reducing their requirements for City monitoring. The City is currently required to perform testing annually on 60 accounts. Should DOH reduce the requirement, it would likely drop to testing every three years on 30 accounts. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:05 p.m. DRD/pm Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on File: 17 (17.2) REF. H:\PWCAgendaMinutes\071403Minutes Page 3