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Home My WebLink About07-28-2003CITY OF CITY OF AUBURN PUBLIC WORKS COMMITTEE July 28, 2003 / WAS H I NGTON MINUTES I. CALL TO ORDER The meeting was called to order at 3:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Project Engineer Jennifer Dvorak, M & O Manager Fred Sears, and Secretary Lorna Dahlke. Guests in attendance were Scott B. Bowman, David Longmire, Jim Rottle and Bill Peloza. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for July 14, 2003, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 28-03, AUBURN GOOD OL' DAYS, INC. FOR THE ANNUAL GOOD OL' DAYS FESTIVA It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Use Permit 28-03. Motion carried. RIGHT-OF-WAY USE PERMIT 01-03 WITH GRAY HAWK CONSTRUCTION COMPANY TO EXTEND THE TIME OF USE OF ADJACENT SIDEWALK AND PARKING AREA DURING RENOVATION OF JC PENNEY BUILDING Gray Hawk Construction Company requested an extension of the Right-of-way Permit to November 2003. The project had been expected to be completed by August 2003. When the fascia was removed from the exterior of the building, additional work was identified requiring the extension. After discussion about the contractor's ability to meet the new conditions of extending the permit, it was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Use Permit 01-03. Motion carried. D. RIGHT-OF-WAY USE PERMIT 29-03, ROTTLES CLOTHING & SHOES, FOR A TENT SALE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Permit 29-03. Motion carried. RIGHT-OF-WAY USE PERMIT 30-03, HOMETOWN OFFICE SUITES & SERVICES, FOR THE USE OF A PARKING AREA FOR A DUMPSTER TO SUPPORT BUILDING RENOVATION It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-way Use Permit 30-03, with the condition that the dumpster be moved out of sight by the end of the day, August 8, 2003 until August 11, 2003, to allow for the staging of the o Public Works Committee Minutes July 28, 2003 Good 'OI Days parade on August 9, 2003. Motion carried. PERMISSION TO AWARD CONTRACT NO. 02-10 FOR PROJECT NO. C214A, LAKELAND HILLS / EAST VALLEY HIGHWAY SIGNAL PROJECT TO SIGNAL ELECTRIC INC. ON THEIR LOW BID OF $145,760.81 Contract No. 02-10 does not include contingencies; any changes require approval by the Public Works Committee. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council grant permission to award Contract No. 02-10 to Signal Electric Inc. Motion carried. G. CHANGE ORDER NO. 3 TO CONTRACT 03-02 WITH HOLT DRILLING, INC., FOR WORK ON PROJECT NO. MS755, WELL NOS. 2 & 4 INVESTIGATION AND REHABILITATION It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Change Order #3 to Contract No. 03-02 with Holt Drilling Inc. Motion carried. III. ISSUES ORDINANCE NO. 5784, AMENDING AUBURN CITY CODE 12.60 ENTITLED "RIGHT-OF- WAY PERMITS" FOR THE PURPOSE OF CLARIFYING THE PUBLIC WORKS COMMITTEE INVOLVEMENT IN ISSUANCE The Committee requested staff and City Attorney review and clarify the definition of civic events. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3508. Motion carried. IV. DISCUSSION AND INFORMATION A. REVIEW OF DRAFT 2004-2009 TRANSPORTATION IMPROVEMENT PLAN Committee members reviewed the draft TIP in detail. Many projects listed were constructed in prior years and are being completed in 2004, Several new projects were added. Road construction improvement projects on C Street SW, Ellingson Road to 15th Street SW, were combined into one project. Safeway's portion of the improvements qualifies as matching funds in grant applications. The Committee requested staff investigate the possibility of doing some of the improvements on 15th Street SW when King County installs sewer lines down that street. Adding a non-motorized trail along A Street SE, east of the railroad yard and west of A Street would probably require moving one of the Burlington Northern tracks in the railroad yard. Adding another trail down C Street SW from 3rd SW to 15t' SW would be a connection between 15th Street SW and the Interurban Trail and the trail on 3rd Street SW to the Transit Station. Page 2 o Pdblic Works Committee Minutes July 28, 2003 Staff is in the process of finalizing developer's agreements for project C207A, A Street NW extension. The agreements would strengthen grant application packages by showing developer support. With funding for transportation projects projected to decrease, the Committee decided that some projects should be moved into later years in order to balance the budget in the next three year period. It is unsure if the City will receive any funds from the local vehicle license fees, which are being held by the state. There is a slight increase projected from the motor vehicle fuel tax, but no increase in REET. Traffic impact fee revenues are projected to be $250,000 annually over the next six years. The Committee requested staff investigate the possibility of applying for a Washington State Public Works Trust Fund loan in the amount of $2 million for a period of not more than 10 years to address the deficit for road preservation projects. B. WELL IMPACTS The Committee heard a summary of information provided at a meeting of homeowners on July 23, 2003. There have been nine well failings along 53rd Street east of Kersey Way, recently reported to the City. Property owners questioned if the Segale mining operation drew down the water tables in the area. Chair Wagner said that when he had done a site visit at the Segale gravel pit, he observed a 4 inch pipe with a water flow of approximately 1 gallon per minute, which appeared to be adjacent to the property owners, and a 10 inch pipe with a water flow of approximately 200 gallon per minute, which seemed to be recirculation of the ponds on the mining property. Director Dowdy said there were a number of factors that could affect well failures, including the drawdown of Lake Tapp's levels to record lows by PSE during the winter months, which is a critical recharge time for the lake. This drawdown to record level allowed PSE to seal the dikes, including two at the north end of the Lake. Those leaks, now plugged, may have also fed the water table in the area. The fact that there has only been one inch of rain in the past two months could also be a major factor in water levels. Although the well failures are an issue for individual property owners, Director Dowdy stated the City's role is to gather data and make it available to those residents who requested the City's technical assistance at the meeting. Using topographical maps, the data gathered showed the wells that failed are around the 260' depth range. The City will send letters to the property owners with information provided by the residents regarding the depth of the failing wells. If other homes have trouble with wells during late summer and fall, this information may provide them with some idea about what is happening. It was recommended that City Attorney Heid add a legal disclaimer with the letter to be sent to property owners to limit the City's liability. CAPITAL PROJECT STATUS REPORT V. ADJOURNMENT Them being no further business to come before the Public Works Committee, the meeting was adjourned at 5:45 p.m. DRD/Id Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on '_/~_~//. c?-¢J o 3 File: 17 (17.2) REF. H:\PWCAgendaMinutes\072803Minutes (~ / Page 3