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HomeMy WebLinkAbout11-10-2003:ITY OF WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE November 10, MINUT'Ei CALL TO ORDER " .... The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Water Utility Engineer Tim Osborne, Project Engineer Jennifer Dvorak, Planning Director Paul Krauss Finance Director Shelley Coleman, and Administrative Services Supervisor Pam Miller. Guests present were Ralph Wessels, Port of Seattle; Scott Bowman AECON Buildings, Inc.; Bill Peloza; David Buckholtz, Sierra Construction, Inc.; and Jeff Oliphant, Auburn on Main, LLC. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for October 27, 2003, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 54-03, PORT OF SEATTLE FOR THEIR WETLAND MITIGATION PROJECT City Engineer/Assistant Director Selle used a map to illustrate the property owned by the Port of Seattle and to discuss the existing and potential future alignment of I Street NE and potential future development in that area. He discussed the potential impacts of the right-of-way use agreement and answered questions from the Committee. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit 54-03. Motion carried. C. SURPLUS OF VEHICLE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend City Council approve surplus of Vehicle P029D. Motion carried. D. INITIATION OF PROJECT NO. C323A, WELL 5 PUMP SAVER It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve initiation of Project No. C323A. Motion carried. E. INITIATION OF PROJECT NO. C324A, WELL 5B EXPANSION It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve initiation of Project No. C324A. Motion carried. Public Works Committee Minutes November 10, 2003 III. FINAL PAY ESTIMATE #2 TO CONTRACT 03-06 WITH SLM CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECT NO. C225A, ORAVETZ ROAD SLOPE REPAIR AND GUARDRAIL It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Final Pay Estimate #2 to Contract 03-06 and accept construction of Project No. C225A. Motion carried. G. TIME EXTENSION FOR RIGHT-OF-WAY USE PERMIT 1-03, GRAY HAWK CONSTRUCTION This agenda item was transmitted to the Committee via agenda modification. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve extension of Right-of-Way Use Permit 1-03. Motion carried. ISSUES A. ORDINANCE NO. 5789 AMENDING AUBURN CITY CODE 13.06.360 PERTAINING TO WATER RATES Utilities Engineer Huskey stated that the take or pay rates were set through 2005 in the Take or Pay Agreement, and that this ordinance simply sets forth those rates in City Code. The Take or Pay Agreement and these rates are in effect through 2005, at which time the agreement, rates, and term can be renegotiated prior to year end 2004. Councilmember Poe asked Huskey to confirm with Finance that the raise to a 50% surcharge for out-of-City accounts is being collected. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5789. Motion carried. B. ORDINANCE NO. 5801 AMENDING AUBURN CITY CODE 13.41 PERTAINING TO AUBURN UTILITY SYSTEM DEVELOPMENT CHARGES Utilities Engineer Huskey stated that while the original purpose of the ordinance was to clarify language related to storm system development charges, they ended up making the language for all of the utilities consistent. It was also noted that code language has been revised to allow the Public Works Director to render decisions on appeals, but allows an appeal of the Director's decision to the Public Works Committee. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5801. Motion carried. C. RESOLUTION NO. 3649, SITE LEASE AGREEMENT WITH VOICESTREAM PCS III CORPORATION This agenda item was transmitted to the Committee via agenda modification. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3649. Motion carried. Page 2 Public Works Committee Minutes November 10, 2003 IV, DISCUSSION AND INFORMATION A. PARKING ON DIVISION STREET Traffic Engineer Philpot presented a map of South Division Street in the vicinity of the Patricia Building. She stated that the owner of the home on the corner of 3r~ Street SW and Division has complained about the Metro bus stop in front of her home. Apparently, riders waiting for the bus are leaning on her fence and littering onto her property. Philpot reported that staff has been working with Metro to consolidate bus stops in the downtown area and make mprovements such as fixing radii to improve bus mobility. These improvements would be paid for by Metro. Staff is recommending that the bus stop at 3rd Street SW and Division be moved north to an area adjacent to the Patricia Building, which would eliminate up to 3-4 on-street parking stalls, depending on how people park and the size of their vehicles. The Patricia Building does have a parking lot and parking behind the building for tenants. Once the A Street Loop is completed next year, this particular bus stop may be moved south of 3rd Street SW. The Committee was not opposed to moving the bus stop, but asked that staff present the proposed plan to the owner of the Patricia Building for comment, prior to a decision to move the stop. B. OPUS/TEUTSCH STORMWATER EASEMENT Public Works Director Dowdy informed the Committee that Opus developed a plat at C and 42n" Streets NW, and that they intend to dedicate their stormwater facility and pump station to the City. At the time of development, Opus did not execute a Payback Agreement. At this time, another developer, Teutsch, is developing a 4-acre parcel in the area and, in lieu of constructing underground stormwater vaults, would like to direct their stormwater into the Opus facility. Opus and Teutsch have negotiated an agreement. City Attorney Heid has rendered an opinion that the two developers have the ability to enter into such an agreement. Once the City reviews the agreement and the calculations of the facility's ability to handle the added stormwater, and is comfortable with both, the agreement would be executed, money would change hands between the developers, and the deed to the City for the public facilities would be delivered to the City. C. PUBLIC SAFETY BUILDING LEASE Planning Director Krauss gave background information related to how the City arrived at the concept to lease a Public Safety Building. He used drawings to review the site plan and floor plans of the proposed Public Safety Building, which would be located at the corner of D Street SE and East Main Street, and involves use of the old Massey Building (most recently Family Fun Center) which is proposed to be renovated by developer Jeff Oliphant and then leased to the City. Chairman Wagner noted that an outdoor area for smokers did not appear to be included in the plans, and Mr. Oliphant agreed to incorporate such a break area into the plans. The latest revision of the lease agreement was distributed to the Committee, along with a handout entitled "Clarifications and Assumptions" and an Exhibit "A" detailing the Plans and Specifications. Finance Director Coleman reviewed the terms of the lease agreement, which includes options for the City to purchase the building. Page 3 Public Works Committee Minutes November 10, 2003 Discussion ensued regarding asbestos abatement, roof and mechanical warranties, elevators, parking, and flow of pedestrians to and from the building. It is desirable that the public parking for the Public Safety Building will also be used by patrons of adjacent businesses. Following discussion, Director Coleman stated that the Lease Agreement will be presented to Council for approval on November 17, 2003. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve the Lease Agreement with Auburn on Main, LLC, for a Public Safety Building. Motion carried. D. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #7, C214A1 Lakeland Hills Way/East Valley Highway Signal -Assistant City Engineer Gaub stated that the contractor and City are still working on the foundation issue, but that the project should be completed in December of this year. #15, C307A1 City-Wide ITS Improvements - Traffic Engineer Philpot stated that the project is in the preliminary stage, and that the completion date of May 2005 is an estimate. She said that the project could be done in phases, and that the Auburn Way South corridor would be a priority. It was noted that the White River Amphitheater concert season begins in April, and Councilmember-Elect Bill Peloza stated that according to a fellow Rotary member who works for the Tribe, they plan to have 25 concerts next year. #161 C302B, West Valley Highway Pedestrian Facilities - In response to a question from the Committee, Gaub responded that this project does not include work on the intersection at Peasley. She said that the limits of the City's project was coordinated with the proposed State project, which will improve the Peasley Canyon intersection and is anticipated to be bid in January 2004. Traffic Engineer Philpot stated that the signals are interconnected and that she believes the State evaluates them every couple of years or when they get significant complaints. In response to a question from Councilmember Poe, Traffic Engineer Philpot stated that a meeting had been held on this day with Les Schwab and U-Haul, and that the issue was not resolved, but that discussions are continuing. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:05 p.m. DRD/pm Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee File: 17 (17.2) REF. H:\PWCAgendaMinutes\l 11003Minutes Page 4