The URL can be used to link to this page

Home My WebLink About04-26-2004CITY OF WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE April 26, 2;00~';:;y MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street.. Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Maintenance and Operations Manager Fred Sears, Utilities Maintenance Engineer Gary McConnell, Senior Project Engineer Bill Helbig, Project Engineer Scott Nutter, Project Engineer Jennifer Dvorak, Transportation Planner/Grants Manager Emily Terrell, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for April 12, 2004, as submitted. Motion carried. CONSULTANT AGREEMENT NO. AG-C-230 WITH HDR FOR SERVICES RELATED TO PROJECT NO. C229A, BNSF/EAST VALLEY HIGHWAY PEDESTRIAN UNDERPASS Chairman Wagner requested that alternative designs be reviewed that would discourage transient campsites, provide ease for police surveillance, and be as maintenance free as possible. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Consultant Agreement AG-C-230 with HDR. Motion carried. PERMISSION TO ADVERTISE PROJECT NO. C303A, 41sT AND 'A' STREET SE CAPACITY IMPROVEMENTS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council grant permission to advertise Project No. C303A, 41st- and 'A' Street SE Capacity Improvements. Motion carried. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 03-04 WITH GARY HARPER CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C306A, COAL CREEK SPRINGS SECURITY HATCHES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Final Pay Estimate #1 to Small Works Contract 03-04 and accept construction-of Project No. C306A, Coal Creek Springs Security Hatches. Motion carried. Public Works Committee Minutes April 26, 2004 FINAL PAY ESTIMATE #28 TO CONTRACT 99-01 WITH ROBISON CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. PR529, 3RD STREET SW GRADE SEPARATION PROJECT Assistant City Engineer Gaub indicated to the Committee that, while this closes the construction contract, there are several remaining issues with the Washington State Department of Transportation, and one with Metromedia Fiber Network Services, that need resolution. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Final Pay Estimate #28 to Contract 99-01 and accept construction of Project No. PR529, 3rd Street SW Grade Separation Project. Motion carried. III. ISSUES A. RESOLUTION NO. 3720, PUBLIC WORKS TRUST FUND LOAN AGREEMENT FOR PROJECT NO. C9056, AUBURN WAY SOUTH SEWER, PHASE B It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3720. Motion carried. RESOLUTION NO. 3722 CALLING FOR A PUBLIC HEARING ON STREET VACATION NO. V-07-03, INITIATED BY THE CITY OF AUBURN FOR VACATION OF AN ALLEYWAY LOCATED SOUTH OF 1ST STREET SW AND WEST OF SOUTH DIVISION ST In response to a question from the Committee, Assistant Director/City Engineer Selle said that the proposal is to have a one-way westbound alleyway providing the property owners abutting the alleyway access to their properties and businesses, and solid waste trucks will have access to dumpsters in the alleyway. Information regarding the details of the vacation will be available to the abutting property owners prior to the public hearing, and staff proposed to meet with the property owners to review the proposal and the proposed conditions. The public hearing will be held on June 7, 2004. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3722. Motion carried. IV. DISCUSSION AND INFORMATION A. AUBURN-BLACK DIAMOND ROAD M & O Manager Sears distributed a report, including pictures, of the deterioration of the shoulders of the Auburn-Black Diamond Road, a majority of which are caused by heavy truck and bus traffic. Since the road is a designated truck route, the City cannot limit the truck weights, unless there is a safety need and an engineering study is done. Traffic counts show that traffic from the quarry in the area is approximately 13% of the truck usage. City crews have been responding to complaints and patching the potholes, but with the increase in the size of the potholes and heavy traffic, the patching has not lasted long. Manager Sears stated that additional road work needs to be done. The recommendation is to do total shoulder replacement, which could maintain the road for about five years, before additional work would be needed. King County recently made shoulder repairs to their section of the Auburn-Black Diamond Road. There is a possibility that when the study is done on the proposed link road, connecting SR164 to the proposed intersection with Page 2 Public Works Committee Minutes April 26, 2004 SR18 and the Auburn-Black Diamond Road, additional improvements may be recommended for Auburn-Black Diamond Road. The road has also been included in the Transportation Improvement Plan as a non-motorized project in the future. The Committee concurred with Manager Sears' proposal to obtain cost estimates for the rehabilitation of the shoulders of the Auburn-Black Diamond Road from King County, and report back to the Committee. B. UTILITY CODE REVISIONS The Committee reviewed the proposed utility code revisions as presented by Utilities Engineer Huskey. The revisions make the code more consistent throughout, and also consistent with previous codes. Chairman Wagner had a question regarding septic systems within the City having the potential to leak into the aquifer and the water system. Engineer Huskey said their impact would be minimal, since the issue would be addressed in the design of the septic system to slow down the filtration rates. Since Engineer Huskey stated there were additional proposed minor changes to some of the language, the Committee approved the revisions as submitted, and will review the additional revisions at the next Committee meeting. C. WATER SYSTEM LOSS Discussion of this item occurred prior to discussion of Item B. Maintenance Engineer McConnell presented a summary showing that system loss of water has met our performance goal of being less than 10% since 1999. Our year 2003 loss was recorded at 5.4%, which took into account approximately 8 million gallons of non-revenue water consumption in the form of flushing, reservoir maintenance, firefighting and other miscellaneous use. The main causes of the water loss are leaks and meter accuracy. The Committee also discussed the use of meter stations for contractors' use. When Soos Creek Water and Sewer District installed meter stations, they noted a savings of approximately $40,000 the first year. D. cOUNTY-WIDE APPLICATIONS FOR TEA-21 FUNDS; PACIFIC & ALGONA Grants Manager Terrell distributed a summary report of the City's grant applications for county- wide TEA-21 funds. Director Dowdy said the applications for these funds are highly competitive, and that the City can request funding for up to three projects in the county-wide application process. The most we could get would be $411,000 to $825,000, which would need to be spread over the three applications, if approved. One project candidate for funding is the A Street NW Extension, which would construct a link in a north/south corridor from the Auburn Transit Station to South 277th Street. Another application is for Urban Center Improvements, which would accomplish two goals: The repaving of 1st and 2® Streets SW near the Auburn Transit Station, and reconfiguration of several downtown intersections to better accommodate transit bus turn movements. King County Metro offered to fund the required match, so it wouldn't cost the City anything locally. Page 3 Public Works Committee Minutes April 26, 2004 The cities of Pacific, Algona, and Sumner are considering partnering with Pierce County, as well as Auburn, on the West Valley Highway repaving project. Sumner would be the lead agency, with the funding coming from the Pierce County funding allocation. Auburn's cost share would be minimal. A meeting on Wednesday may determine if all parties are willing to partner. Another project would be the re-opening of Academy Drive as an emergency bypass route for ambulances and fire trucks, connecting SR 164 and Green Valley Road, and offering an alternative to SR 18. The City would write the grant application, and the Muckleshoot Indian Tribe has agreed to submit it. If the project is approved, the City would have a cost share of approximately $74,000. The Committee recommended that the application emphasize that the bypass route would be used only in emergency situations. Two non-motorized projects to be included in funding applications were identified: C Street SW Trail between 15th Street SW and the Pacific City Park along Skinner Road; and the White River Trail Extension, a paved trail from the A Street Under-pass project to Riverside High School. Both of these projects would include the City of Pacific as a partner. The Committee was in agreement with the projects identified for the county-wide application process. E. CAPITAL PROJECT STATUS REPORT #15, C326A, C St SW Improvements: Engineer Gaub explained that negotiations with Safeway, GSA, and King County Metro are in process, and will define the amount of funding the City will need to complete this project. It's estimated at this time that the City may need as much as $500,000, but it is anticipated that less will be required. #6, C1014, Auburn Way South Safety Improvements: Engineer Gaub stated that initial discussions with Zion Lutheran Church indicated the Church might be willing to exchange property rights for the City moving some power facilities and consolidating the Church's driveway with their neighbors. Upon a more detailed review, the cost to relocate the power vault will be a significant cost, over $70,000, with very limited benefit to the City. Therefore, the relocation of the power facilities is not being planned at this time. The radius of the corner will still be improved. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:15 p.m. DRD/Id Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on /"Y/~ File: 17 (17.2) REF. H:\PWCAgendaMinutes/042604Minutes Page 4