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HomeMy WebLinkAbout05-10-2004CITY OF CITY OF AUBURN- PUBLIC WORKS COMMITTEE May 10, 2004 WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the seCond floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Councilmember Bill Peloza substituting for Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Project Engineer Jennifer Dvorak, Assistant Project Engineer Brian Coleman, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 26, 2004, as submitted. Motion carried. B. SURPLUS EQUIPMENT It was moved by Member Cerino, seconded by Member Peloza, that the Committee recommend Council approve the surplus of the office fax machine. Motion carried. C. STREET DELAY IMPROVEMENT AGREEMENT FOR IMPROVEMENTS ON 3RD STREET SE, BETWEEN 'M' AND 'R' STREETS SE It was moved by Member Cerino, seconded by Member Peloza, that the Committee grant the Public Works Director authority to execute a Street Improvement Delay Agreement with Dennis Clark for a portion of 3rd Street SE. Motion carried. D. PERMISSION TO ADVERTISE PROJECT NO. C316A, SOUND TRANSIT KISS & RIDE LOT It was moved by Member Cerino, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C316A, Sound Transit Kiss and Ride Parking Lot. Motion carried. E. PERMISSION TO ADVERTISE PROJECT NO. C404A, D STREET SE IMPROVEMENTS After a brief discussion, it was moved by Member Cerino, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C404A, D Street SE Improvements. Motion carried. Public Works Committee Minutes May 10, 2004 AWARD CONTRACT NO. 04-09, PROJECT NO. C301A, 2004 PAVEMENT PRESERVATION - NON-CLASSIFIED STREETS (CHIP SEAL PROGRAM) TO DOOLITTLE CONSTRUCTION LLC ON THEIR LOW BID OF $169,983 It was moved by Member Cerino, seconded by Member Peloza, that the Committee recommend Council award Contract 04-09, to Doolittle Construction, Inc. Motion carried. III. ISSUES None IV. DISCUSSION AND INFORMATION 'A. LEA HILL PRESSURES FOR NEW DEVELOPMENTS Utilities Engineer Huskey said proposed new developments in the Lea Hill annexation area would require improvements to the current booster pumping facilities serving the area. These improvements would also be required to provide fire flow protection. The City has the choice of assessing a specia! per-lot charge on the new developments to pay for the improvements, or the developer could build them and request a reimbursement agreement. The Committee consensus was for staff to develop the costs of providing improved water service to the new developments, and estimating the amount of a special fee charged per lot, based on pro-rata share of service. , B. DESIGN SCOPE FOR PROJECT NO. C324A, WELL 5B EXPANSION Discussion occurred about the Lakeland Hills Service area, including updated project costs for Well 5B, the need for additional storage in Zone 5, and supply from the valley zone. The supplemental water rights for Well 5B were discussed, along with a revised project cost for the facility of $1.8 million. The facility will include treatment, a small on-site storage tank, and standby power. The Committee discussed meeting demands this summer if the well levels at Well 5 were to drop again. Engineer Huskey said there were a number of alternatives being considered to address this issue if water curtailment or increased supply is necessary to meet summer demands. C. WEST NILE VIRUS CONSULTANT CONTRACT WITH EDEN PEST CONTROL Engineer Huskey informed the Committee that the contract with Eden Pest Control had been signed and service is expected to start this month. D. BEGIN UTILITY RATE AND SYSTEM DEVELOPMENT CHARGES DISCUSSION Engineer Huskey presented a review of the utility rates, and the financial status of the utilities, showing the utility fund balances at the end of 2003. Background was given regarding the 1999 and 2002 Cost of Service Studies. Consideration will be given to Depreciation, Renewals & Replacement Program, Debt Service, Capital Improvement Plans and other miscellaneous issues in reviewing and setting the 2005 rates. The Storm Drainage Utility was to be given the highest priority for rate review, including a review of the non-single family classifications. Page 2 Public Works Committee Minutes May 10, 2004 E. MAIN STREET SIDEWALK DISPLAYS Assistant Director/City Engineer Selle said the Auburn Downtown Association approached the City with a proposal to conduct a six-month trial period of sidewalk displays along Main Street. During the trial period, the City could review feedback regarding the aesthetics and quality of the displays. If the trial period is successful, more specific guidelines, limits, and implementation procedures could be incorporated in the present right-of-way process. The Committee consensus was to approve the six-month trial period, with the City Engineer performing administrative review and having approval authority. F. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #17 - C9056, Auburn Way South Sewer Improvements: In response to a question by the Committee, Engineer Huskey said the consultant, Parametrix, would be handling the design of the traffic control plan, for construction. It is anticipated that one lane in each direction will be open during the construction. #18 - C404A, D Street SE Improvements: Engineer Selle told the Committee that the developer of the project is ahead of schedule, and that staff anticipates completion of the road improvements before the building is opened. #25 - C302B, West Valley Highway Pedestrian Facilities: Engineer Gaub said that the State has a project starting from where the City's work stopped on West Valley Highway, to continue north under the SR18 overpass, which would include the intersection of West Valley Highway and Peasley Canyon Road. The contract has been awarded and construction is expected to begin soon. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. DRD/Id Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ~'~c,-,,~ ~:~ ~ ,) File: 17 (17.2) REF. H:\PWCAgendaMinutes/051004Minutes Page 3