HomeMy WebLinkAbout05-10-2004CITY OF
CITY OF AUBURN-
PUBLIC WORKS COMMITTEE
May 10, 2004
WASHINGTON
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located
on the seCond floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Gene Cerino, and Councilmember Bill
Peloza substituting for Member Roger Thordarson. Also present during the meeting were: Mayor
Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis
Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer
Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Project Engineer
Jennifer Dvorak, Assistant Project Engineer Brian Coleman, and Secretary Lorna Dahlke.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Cerino, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for April 26, 2004, as submitted. Motion carried.
B. SURPLUS EQUIPMENT
It was moved by Member Cerino, seconded by Member Peloza, that the Committee
recommend Council approve the surplus of the office fax machine. Motion carried.
C. STREET DELAY IMPROVEMENT AGREEMENT FOR IMPROVEMENTS ON 3RD STREET SE,
BETWEEN 'M' AND 'R' STREETS SE
It was moved by Member Cerino, seconded by Member Peloza, that the Committee grant the
Public Works Director authority to execute a Street Improvement Delay Agreement with Dennis
Clark for a portion of 3rd Street SE. Motion carried.
D. PERMISSION TO ADVERTISE PROJECT NO. C316A, SOUND TRANSIT KISS & RIDE LOT
It was moved by Member Cerino, seconded by Member Peloza, that the Committee
recommend Council grant permission to advertise Project No. C316A, Sound Transit Kiss and
Ride Parking Lot. Motion carried.
E. PERMISSION TO ADVERTISE PROJECT NO. C404A, D STREET SE IMPROVEMENTS
After a brief discussion, it was moved by Member Cerino, seconded by Member Peloza, that the
Committee recommend Council grant permission to advertise Project No. C404A, D Street SE
Improvements. Motion carried.
Public Works Committee Minutes May 10, 2004
AWARD CONTRACT NO. 04-09, PROJECT NO. C301A, 2004 PAVEMENT PRESERVATION
- NON-CLASSIFIED STREETS (CHIP SEAL PROGRAM) TO DOOLITTLE CONSTRUCTION
LLC ON THEIR LOW BID OF $169,983
It was moved by Member Cerino, seconded by Member Peloza, that the Committee
recommend Council award Contract 04-09, to Doolittle Construction, Inc. Motion carried.
III. ISSUES
None
IV. DISCUSSION AND INFORMATION
'A. LEA HILL PRESSURES FOR NEW DEVELOPMENTS
Utilities Engineer Huskey said proposed new developments in the Lea Hill annexation area
would require improvements to the current booster pumping facilities serving the area. These
improvements would also be required to provide fire flow protection. The City has the choice of
assessing a specia! per-lot charge on the new developments to pay for the improvements, or
the developer could build them and request a reimbursement agreement. The Committee
consensus was for staff to develop the costs of providing improved water service to the new
developments, and estimating the amount of a special fee charged per lot, based on pro-rata
share of service. ,
B. DESIGN SCOPE FOR PROJECT NO. C324A, WELL 5B EXPANSION
Discussion occurred about the Lakeland Hills Service area, including updated project costs for
Well 5B, the need for additional storage in Zone 5, and supply from the valley zone. The
supplemental water rights for Well 5B were discussed, along with a revised project cost for the
facility of $1.8 million. The facility will include treatment, a small on-site storage tank, and
standby power.
The Committee discussed meeting demands this summer if the well levels at Well 5 were to
drop again. Engineer Huskey said there were a number of alternatives being considered to
address this issue if water curtailment or increased supply is necessary to meet summer
demands.
C. WEST NILE VIRUS CONSULTANT CONTRACT WITH EDEN PEST CONTROL
Engineer Huskey informed the Committee that the contract with Eden Pest Control had been
signed and service is expected to start this month.
D. BEGIN UTILITY RATE AND SYSTEM DEVELOPMENT CHARGES DISCUSSION
Engineer Huskey presented a review of the utility rates, and the financial status of the utilities,
showing the utility fund balances at the end of 2003. Background was given regarding the 1999
and 2002 Cost of Service Studies. Consideration will be given to Depreciation, Renewals &
Replacement Program, Debt Service, Capital Improvement Plans and other miscellaneous
issues in reviewing and setting the 2005 rates. The Storm Drainage Utility was to be given the
highest priority for rate review, including a review of the non-single family classifications.
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Public Works Committee Minutes May 10, 2004
E. MAIN STREET SIDEWALK DISPLAYS
Assistant Director/City Engineer Selle said the Auburn Downtown Association approached the
City with a proposal to conduct a six-month trial period of sidewalk displays along Main Street.
During the trial period, the City could review feedback regarding the aesthetics and quality of
the displays. If the trial period is successful, more specific guidelines, limits, and
implementation procedures could be incorporated in the present right-of-way process. The
Committee consensus was to approve the six-month trial period, with the City Engineer
performing administrative review and having approval authority.
F. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
#17 - C9056, Auburn Way South Sewer Improvements: In response to a question by the
Committee, Engineer Huskey said the consultant, Parametrix, would be handling the design of
the traffic control plan, for construction. It is anticipated that one lane in each direction will be
open during the construction.
#18 - C404A, D Street SE Improvements: Engineer Selle told the Committee that the
developer of the project is ahead of schedule, and that staff anticipates completion of the road
improvements before the building is opened.
#25 - C302B, West Valley Highway Pedestrian Facilities: Engineer Gaub said that the State
has a project starting from where the City's work stopped on West Valley Highway, to continue
north under the SR18 overpass, which would include the intersection of West Valley Highway
and Peasley Canyon Road. The contract has been awarded and construction is expected to
begin soon.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 7:00 p.m.
DRD/Id
Submitted by Lorna Dahlke, Secretary.
Approved by the Public Works Committee on ~'~c,-,,~ ~:~ ~ ,)
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/051004Minutes
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