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Home My WebLink About06-14-2004 CITY OF AUBURN PUBLIC WORKS COMMITTEE June 14, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Project Engineer Scott Nutter, Project Engineer Jennifer Dvorak, Assistant Project Engineer Brian Coleman, Development Review Engineer Costa Philippides, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL Of MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for May 24, 2004, as submitted. Motion carried. B. RIGHT-Of-WAY USE PERMIT 04-25, CHEVRON ENVIRONMENTAL MANAGEMENT COMPANY fOR MONITORING WELL It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-Of-Way Use Permit 04-25. Motion carried. C. SURPLUS EQUIPMENT It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the surplus of a tractor. Motion carried. D. AMEND CONSULTANT AGREEMENT NO. AG-C-226 WITH KENNEDY JENKS fOR fiNAL PROJECT DESIGN AND CONSTRUCTION SERVICES RELATED TO PROJECT NO. C324A, WELL 5B It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council amend consultant agreement No. AG-C-226 with Kennedy Jenks. Motion carried. E. PERMISSION TO ADVERTISE PROJECT NO. C402A, 2004 PAVEMENT PRESERVATION- ARTERIAL It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council grant permission to advertise Project No. C402A, 2004 Pavement Preservation - Arterial. Motion carried. Public Works Committee Minutes June 14. 2004 F. PERMISSION TO AWARD CONTRACT 04-07, PROJECT NO. C404A, 0 STREET SE IMPROVEMENTS TO SCOTTY'S GENERAL CONSTRUCTION ON THEIR LOW BID OF $241,948.90 AND WASHINGTON STATE SALES TAX OF 5,242.38 FOR A TOTAL OF $247,191.28 A revision to the bid summary will be made to better show the bid results including sales tax. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council award contract 04-07 to Scotty's General Construction. Motion carried. G. PERMISSION TO AWARD CONTRACT 04-10, PROJECT NO. C316A, KISS AND RIDE PARKING LOT, TO THE LOWEST RESPONSIBLE BIDDER It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council award Contract 04-10 to the lowest responsible bidder. Motion carried. H. FINAL PAY ESTIMATE #3 TO CONTRACT 03-22 WITH ROBISON CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION OF EMERGENCY PROJECT NO. MS 768, AMBERVIEW STORM REPAIR It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Final Pay Estimate #3 to Contract 03-22 and accept construction of Project No. MS 768. Motion carried. III. ISSUES A. ORDINANCE NOS. 5848, 5849, 5850, 5851, 5852, 5853, 5854, AND 5855 RELATED TO AUBURN CITY CODE CHAPTERS PERTAINING TO WATER, SEWER, AND STORM UTILITIES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Ordinance Nos. 5848, 5849, 5850, 5851, 5852, 5853, 5854, and 5855, as modified by the Committee. Motion carried. B. RESOLUTION NO. 3721, LOCAL AGENCY AGREEMENT SUPPLEMENT WITH WSDOT FOR ADDITIONAL GRANT FUNDING FOR PROJECT NO. C1017, WEST MAIN & UPRR CROSSING IMPROVEMENTS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3721. Motion carried. IV. DISCUSSION AND INFORMATION A. REVISIONS TO DESIGN STANDARDS MANUAL - CHAPTERS 5, 10, 11 Development Review Engineer Philippides reviewed the proposed revisions to the Design Standards Manual. Chairman Wagner requested that a disclaimer be added to Chapter 5 stating that if homeowners buy a house that has been built on fill, the City does not guarantee that the soil is stable. It was noted that a code revision may be the appropriate location for this type of standard rather than the Design Standards Manual. The Committee requested that proposed revisions to the remaining chapters of the Design Standards Manual be brought before the Committee at the first meeting in July for review. Page 2 Public Works Committee Minutes June 14. 2004 B. AUBURN-BLACK DIAMOND ROAD As follow up to a previous meeting, Director Dowdy reported that the quotes obtained from King County for the repairs of the shoulders along the Auburn-Black Diamond Road, from the railroad tracks east to the city limits, would be approximately $40,000 in labor and an additional $40,000 for materials. An additional 2" asphalt overlay would cost an estimated $40,000. The Committee agreed with staff recommendations to keep the road repaired this year, and postpone taking action on the road project until the next budget cycle. This would allow time for the City to monitor King County's repairs to their section of the road to see how the repairs hold up to traffic. Staff could then propose a road project to be brought back to the Committee in the arterial street preservation budget, with a recommended repair plan and budget. C. STREET LIGHTING STANDARDS FOR C1006, 3RD AND CROSS STREET Assistant City Engineer Gaub requested input from the Committee on their preference of the type of street lighting for the 3rd and Cross Street project, which will continue east from the base of the 3rd street bridge. Chair Wagner recommended that the type of lighting be consistent with the downtown standard used on A Street SW between 3rd Street SW and West Main Street. In addition, the Committee requested staff investigate more effective signage at the entrance to the bridge on 3rd Street SW for safer traffic movement. The Committee also requested signs directing pedestrians across the street at the intersections of the SR 18 ramps on C Street SW, and signs on C Street SW going southbound that indicate "sidewalk ends." D. STATUS OF REQUEST FOR ITS INFORMATIONAL VIDEO Director Dowdy reported that Traffic Engineer Laura Philpot had visited three ITS centers, Renton, Bellevue, and the Washington State Department of Transportation center north of Seattle. There is a possibility that staff could video operations at one of the centers for viewing by the Committee and Council, and possibly to show on Channel 21, or the Committee could possibly visit one of the ITS centers. Chair Wagner said he would like to visit a Center where there is congestion, traffic, and alternate available traffic routes similar to Auburn, such as Renton, and at a time when a traffic event, such as rush hour, would occur. There is a difference between how a system should work in theory, and how it actually works with real time traffic. Chair Wagner said this additional information would assist in making a decision on the effectiveness of the ITS system. E. UTI LlTY RATES Engineer Huskey presented information regarding the storm drainage utility working capital budget status. Rate setting is directly impacted by decisions regarding the level of spending for capital projects and debt service payments. When the Committee approves capital projects for replacement and expansion of the utilities facilities during the budget process, it will assist in determining the level of increases of the rates needed to cover the proposed projects. After lengthy discussion, the Committee requested the storm drainage utility budget be brought to them for consideration at a future meeting, to be followed by the budget for the water utility. The Committee also requested that the rates charged by other cities in the area also be brought before the Committee for review. Page 3 Public Works Committee Minutes June 14. 2004 F. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: Item 8. C1014. Auburn Way South Safety Improvements: In response to a question from the Committee, Engineer Gaub stated that negotiations have not been completed with the Zion Lutheran Church, and that the portion of the project impacting their property has been separated into its own project. Item 10. C305A. City Hall Court Yard Improvements: Chair Wagner expressed concern that the plan for the recommended improvements was over budget, and he would like proposed expenditures to be less than the estimated $350,000 by doing something less than a complete re-build of the courtyard. V. OTHER DISCUSSION Director Dowdy updated the Committee about the proposed fall ballot measure for funding of local street improvements, and said that two items will be brought to Committee for review: a policy document of how the program will operate should the ballot be approved; and the overall program improvements that would be required, including recommended staffing and equipment. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:45 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on r ~ S ) ;;}..OO '\- . File: 17 (17.2) REF. H:\PWCAgendaMinutes/061404Minutes Page 4