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HomeMy WebLinkAbout07-12-2004 CITY OF AUBURN PUBLIC WORKS COMMITTEE July 12, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Project Engineer Jennifer Dvorak, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for June 25, 2004, as submitted. Motion carried. B. SURPLUS OFFICE EQUIPMENT It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve the surplus of 2 flat files for maps. Motion carried. C. RIGHT-OF-WAY USE PERMIT 04-30, BUENA VISTA SEVENTH-DAY ADVENTIST SCHOOL FOR UNDERGROUND ELECTRICAL CONDUIT It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-of-Way Use Permit No. 04-30. Motion carried. D. FINAL PAY ESTIMATE #7 TO CONTRACT 02-10 WITH SIGNAL ELECTRIC, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C214A, LAKELAND HILLS WAY/EAST VALLEY HIGHWAY SIGNAL It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Final Pay Estimate #7 to Contract 02-10 and accept construction of Project No. C214A. Motion carried. III. ISSUES A. RESOLUTION NO. 3754, CALL FOR PUBLIC HEARING ON STREET VACATION V-1-04 This item was brought before the Committee by an agenda modification. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Resolution No. 3754. Motion carried. Public Works Committee Minutes Julv 12. 2004 IV. DISCUSSION AND INFORMATION A. LOCAL STREET PROGRAM PROPOSAL Director Dowdy recommended this item be tabled until the Committee's next meeting so that Finance Director Shelley Coleman can present the financial details. An option being reviewed by Director Coleman would be to raise up to about $1.5 million annually over a 5-year stabilization period versus $500,000 from a 1-year period. There are also continued meetings with the consultant to develop the specific language that would be required for a ballot measure and to prepare our public education program. Mayor Lewis said that the initial feedback he has gotten from service clubs indicates the public is in favor of a ballot for a local street program if the money is dedicated to fixing local streets and listed specific amounts to be spent each year, but he feels the public would oppose any program tied to an index. Both the 1-year and the 5-year periods are continuing to be evaluated until a final recommendation can be made. B. SPEED LIMIT ON TERRACE DRIVE Traffic Engineer Philpot presented a proposal, based on speed studies, to increase the speed limit on Terrace Drive from 25 mph to 35 mph. The Committee agreed with the proposal. C. EXPANDED SEWER SERVICE TO THE CITY OF BONNEY LAKE Utilities Engineer Huskey explained to the Committee that the City will be providing sanitary sewer service to the Lake Tapps Elementary School once their remodel project is complete. A developer is asking that the City provide service to his 28-lot residential development near the school, and the City of Bonney Lake has written a letter to us requesting that we provide this service. Both the school and development are outside of the City's sanitary sewer service area. Mr. Raymond Frey, representing the developer, stated that the plat has been approved by Pierce County and Bonney Lake, and expressed concern over delay of the project due to the issue of sanitary sewer service. Discussion was held on future capacity issues and protecting Lake Tapps from failing septic systems. The Committee expressed willingness to provide service to this area provided a sanitary sewer master plan is developed for this area with costs being borne by the City of Bonney Lake and/or the developer. Director Dowdy said that he would prepare a response to the City of Bonney Lake indicating the need for a master plan. D. STORM REVENUE REQUIREMENTS Utilities Engineer Huskey presented the Storm Drainage Utility Current and Costs of Service monthly rates by customer category prepared by FCSG in 2002 for review by the Committee and consideration of the potential need for changes to the existing rates or rate structure. Page 2 Public Works Committee Minutes July 12. 2004 Issues for rate considerations included: the possible need to increase M & 0 staff and/or equipment, particularly with regard to improving our quality of life in communities affected by storm drainage facilities, the proposed environmental park, potential annexations, and smaller on-site drainage facilities versus larger regional facilities. In discussing possible funding sources, Engineer Huskey said most grant money is for projects related to preservation and protection of fish, not for storm system improvements or maintenance. Following discussion, the Committee did not favor changing the System Development Charges (SDC), and suggested making business rates more equitable in comparison to residential rates and raising the single family residential rates to approximately $11.50 over a 3-year period. Engineer Huskey said he would develop spreadsheets that would show revenue requirements and rates per year for Committee review at a future meeting. Chair Wagner requested that they be broken out by the seven categories. E. 41st AND "A" STREET IMPROVEMENTS - BID OPENING Project Engineer Nutter told the Committee that in order to have this project constructed during the summer months, the bid opening will be held on July 27,2004 after the next Public Works Committee meeting. Therefore, he requested that staff be allowed to bring the award to the lowest responsible bidder directly to the Council meeting on August 2nd. The Committee concurred with the request and asked that they be informed of the results and apprised of budget impacts immediately after the bid opening. F. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 15. C305A. City Hall Court Yard Improvements: Chair Wagner said he is not comfortable with the proposed $350,000 budget, and requested that staff investigate options for fixing the broken brick and concrete in an attempt to keep the project within its current budget. Item 20. C326A. C St SW Improvements: Engineer Helbig explained that the total funds required from the 102 fund is not yet known, but it is not anticipated to exceed the $500,000 indicated. Traffic Engineer Philpot added that there is more money in the 102 Arterial Street budget than had been anticipated for funding this project, and will also be proposing to use up the $200,000 of traffic impact fees for this project. GSA's contribution to this project is their dedication of a roadway easement in exchange for a signal. Item 22. C9056. Auburn Way South Sewer Improvement: The design work will begin when the funds from the Muckleshoot Indian Tribe have been received for this phase. Item 25. C315A. Downtown LiQhtinQ Analysis: Once Puget Sound Energy completes the upgrading of the existing lights in the downtown area, staff will determine if there are any new lighting needs. Additionally, the Committee will be notified when the upgrades are completed. Item 9. C316A. Sound Transit Kiss & Ride Lot: Responding to a question from the Committee regarding when the work would begin on this project, Senior Engineer Helbig stated that the notice to proceed is set for July 19, 2004, and work is anticipated to start next week. Page 3 Public Works Committee Minutes July 12. 2004 G. OTHER DISCUSSION Prior to discussion of Discussion/lnformation item D, the following discussion was held. Chair Wagner asked staff if there was money left in the Pavement Preservation project that could be used for shoulder repair on the Auburn Black Diamond Road, similar to the section of road repaired by King County. Chair Wagner said he has received complaints from citizens in the last few weeks who have seen a difference in the section repaired by King County versus the section in Auburn. Director Dowdy briefed the Committee on a letter from the Port of Seattle's consultant indicating a desire to use Auburn Black Diamond Road for several years to haul materials to and from the Miles Pit and that the City's response letter clarified that a haul route permit would require complete mitigation to road damages if they occur. Traffic Engineer Philpot said that the street crew will be completing some minor repair to the shoulders this summer, with more intensive study planned for addressing the road condition and the non-motorized elements. Assistant Director Selle stated staff will be monitoring the shoulders in the King County section this year to see how they perform. Additionally, any City project this year would require a formal bid process which would not be able to be completed within the appropriate weather conditions this year. Traffic Engineer Philpot will follow up to obtain more details on street crew repairs and provide the information to the Committee this week. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:10 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on rhdtt%r QiXJ4 File: 17 (17.2) REF. H:\PWCAgendaMinutes/071204Minutes Page 4