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HomeMy WebLinkAbout07-26-2004 CITY OF AUBURN PUBLIC WORKS COMMITTEE July 26, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Executive Assistant Duanna Richards, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Transportation Planning/Grants Manager Emily Terrell, Storm Drainage Engineer Tim Carlaw, Development Review Engineer Costa Philippides, Assistant Project Engineer Brian Coleman, Engineering Aide Angela Wingate, M & 0 Manager Fred Sears, General Services/Fleet Manager Wayne Knapp, Financial Planning Manager Dawna Truman, Accounting Manager Craig Violante, Environmental Protection Manager Eric Hagen, Office Assistant Robin Short and Mr. Paullrby of Hebert Research II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for July 12, 2004, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 04-32, AUBURN GOOD OL' DAYS, INC. FOR THE ANNUAL GOOD OL' DAYS FESTIVAL Transportation Planner Welsh presented one major change regarding the Auburn Good 01' Days Festival. Since the Good 01' Days Committee is proposing to have a carnival on . Division Street, they requested to close Division from 2nd Street South to Main Street. We have tried contacting Metro regarding any concerns that they may have but have not received a response. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-of-Way Use Permit 04-32. Motion carried. C. RIGHT-OF-WAY USE PERMIT 04-33, ROTTLES CLOTHING AND SHOES FOR A TENT SALE It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-of-Way Use Permit 04-33. Motion carried. D. AWARD CONTRACT 03-01, PROJECT NUMBER C303A, 41ST STREET SE AND 'A' STREET SE CAPACITY IMPROVEMENTS, TO THE LOWEST RESPONSIBLE BIDDER It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve award of Contract 03-01, Project No. C3031, 41st and 'A' Street SE Capacity Improvements, to the lowest responsible bidder. Motion carried. Public Works Committee Minutes July 26. 2004 III. ISSUES A. RESOLUTION NO. 3747 IN SUPPORT OF THE AUBURN ENVIRONMENTAL PARK PROJECT Environmental Protection Manager Hagen presented the preliminary design concepts of the Environmental Park Project. This project is a working concept. In response to Chair Wagner's question, Manager Hagen said that there are no plans at this potential site to create additional wetlands. Grant Funds, that we applied for, have been recommended for approval by the citizen committee. Chair Wagner asked if the consultants were looking at retaining visibility from SR167 to the Park. He stated that it would be a great opportunity to have that kind of view from SR167. Manager Hagen stated that the plan was not to have the trails close to SR 167, they would be unrefined and have access by foot or bike. Mayor Lewis commented that although he didn't want to extend the trails by the freeway, having a view from SR167 would be a positive thing. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3747. Motion carried. B. RESOLUTION NO. 3751, DESIGN AND CONSTRUCTION SERVICES AGREEMENT WITH SAFEWAY, INC., RELATING TO PROJECT NO. C326A, 'C' STREET SW IMPROVEMENTS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3751. Motion carried. C. RESOLUTION NO. 3752, MEMORANDUM OF AGREEMENTWITH GSA RELATED TO PROJECT NO. C326A, 'C' STREET SW IMPROVEMENTS Senior Project Engineer Helbig noted that GSA has requested an additional access to C Street SW when redevelopment of their property is done. The agreement makes allowances for potential access but GSA will be required to meet all Development requirements at a future date in order to obtain any additional access. In response to Member Thordarson's question, Engineer Helbig stated that this project does not include improvement to the existing railroad crossing on C Street SW. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3752. Motion carried. D. ORDINANCE NO. 5864, LOCAL STREETS PROGRAM Chair Wagner reviewed some possible revisions to the Ballot title page to make the levy more clear and reduce the amount of unnecessary wording. Accounting Manager Violante stated that we can use 75 words. He also stated that the limit factor may not need to be included, but that he would review the matter with Legal council. The Committee discussed this issue further under section IV (Discussion/Information). It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Ordinance No. 5864 with modification to the Ballot title language as discussed. Motion carried. Page 2 Public Works Committee Minutes July 26. 2004 IV. DISCUSSION AND INFORMATION A. LOCAL STREET PROGRAM PROPOSAL Mr. Paullrby of Hebert Research presented a summary on a survey of Auburn residents to see how they would feel about a "Lid Lift" where the money would go specifically to roads. A survey was issued the week of July 6th_9th. They started by asking what the single greatest area of improvement would be. Forty percent came back as roads and streets being the number one concern. Seventy percent of residents gave the condition of local streets a moderate or lower rating. A majority of residents wanted better traffic planning, followed by street improvements. He noted that the key to any survey is to not bias opinions initially by being very specific and to leave the cost out of the discussion. Residents generally approved of the plan. On a scale of 0- 10, the residents rated protecting the local street fund at an 8.43. The Committee was concerned that residents may not be satisfied if we are not working towards their number one concern, which was better Traffic Planning rather than street improvements. Irby is confident that if the voters have all the information we will have above average support Executive Assistant Richards is assembling a tri-fold with pertinent information and a graph. She also is going to coordinate information and people to talk to the press next week prior to council meeting. B. GOOD OL' DAYS BOOTH FOR LOCAL STREET PROGRAM PROPOSAL Engineer Philpot summarized what will be going on for the Good OI'Days Booth. City Staff will be setting up a booth at Good 01' Days. Both Parks Department and Public Works will have an informational table there. Public Works will be supplying information regarding our Local Streets, including handing out brochures. Two staff should be available to answer questions regarding the proposal and pass out balloons, stickers, and water. Maps will be available showing the local streets and their condition rating. Pins will be available for residents to located their residence. Also if Council members would like to be present to hear citizens concerns, this may be a good opportunity. Chair Wagner said he could make either shift. Member Thordarson would take the Saturday afternoon shift. Engineer Philpot will send a signup sheet around. C. 2005 UTILITIES AND EQUIPMENT RENTAL BUDGET REVIEW General Services/Fleet Manager Knapp presented the Equipment Rental Budget. There are no major changes. There is an increase in fuel costs and retaining of vehicles. Chair Wagner asked what kind of retainage of vehicles he was talking about. General Services/Fleet Manager Knapp informed us that vehicle accidents are the main reason we send vehicles out for repair. Each vehicle has a plan on what expenses there will be and then we add yearly expenses. Utilities Engineer Huskey presented the Utilities Budget. The Water Operations Division is made up of fourteen field workers. It has a lot of support from Engineering and Administration Staff, which is included in the position control sheets. Page 3 Public Works Committee Minutes July 26. 2004 The overall budget increased by $826,4000. Well 5B Construction expansion project is one reason for the increase. Water rate changes will consider the projects and the working capital status. The program improvement for the Vactor Truck has not been approved by the Mayor yet. The Sanitary Sewer Division is made up of seven people shown on the org chart. There are not going to be any proposed rate changes as determined at a prior committee meeting. In response to Chair Wagner's question on program improvements, Utilities Engineer Huskey informed the committee that it looks like what we need is to hire an additional employee so that we will get better utilization out of our current vehicles, particularly the Vactor Truck. Utilities Engineer Huskey stated Storm Drainage Division had one change; the street sweeping employees now report to the Storm Supervisor. A program improvement for a Water Resources Technician has not been approved by the mayor at this time. The position would have expanded responsibilities from the current position. REVISIONS TO DESIGN STANDARDS MANUAL - CHAPTER 6 Chair Wagner brought forth a number of proposed changes to the proposed Design Standards Manual for Chapter 6. Staff propose to bring forth the complete Design Standards for approval once all comments have been incorporated. It's anticipated this will be at the next scheduled Committee Meeting. D. DRAFT TRANSPORTATION IMPROVEMENT PROGRAM (TIP) Engineer Philpot and Transportation Planning/Grants Manager Terrell presented the draft TIP. The Committee reviewed the formatting and what they believe is pertinent information that should be shown and then made suggestions of what and how they would like to see the information. Engineer Philpot stated that the changes will be made to the TIP formatting and a new copy will be routed to them within a couple days. The TIP will be on the next PWC meeting for more detailed review of projects and of the committee's priorities. E. 3RD STREET NW PEDESTRIAN CROSSING Engineer Philpot presented information regarding introducing a mid-block crosswalk concept plan on 3rd Street NW. This would include restriping 3rd Street NW as a three-lane road, constructing raised medians, installing wheelchair ramps, and evaluating lighting. The 2004 Budget identifies $50,000 for pedestrian improvements. Staff will refine the design and prepare a cost estimate as requested by the Committee. F. R STREET SE PARKING Engineer Philpot reviewed the non-motorized plan with the Committee. The road is wide enough to either have parking or bike lanes on both sides. A proposal showing parking on the west side and a 10ft bike lane on the east side which would somehow tie into the non-motorize trails at Game Farm Park. Chair Wagner asked that staff refine the drawing to show bike lanes on both sides of the road and bring the documents back to a later committee meeting date. Page 4 Public Works Committee Minutes July 26, 2004 G. COMPLETION OF PSE DOWNTOWN LIGHTING WORK Assistant Project Engineer Coleman presented the status of the downtown lighting project. To date; tree trimming, repairs, and upgrades to existing lighting has been completed. The next step is to review the existing lighting and identify areas in need of new light poles. Staff requested feedback from the committee members on the lighting level where work has been completed. In response to a question about lighting the awning along Main Street, Director Dowdy suggested that the council may wish to consider having business owners be responsible for that lighting. H. CAPITAL PROJECT STATUS REPORT Senior Project Engineer Helbig handed out an updated Capital Project Status Report. Project C305A-City Hall Court Yard Improvements was briefly discussed. Chair Wagner informed the Committee that Mayor Lewis would like this project brought to the next meeting of the full Council in August. I. OTHER DISCUSSION Utilities Engineer Huskey updated the Committee on the status of the Lakeland Hills area water supply which is better than last year. The Committee agreed to have the PWC Meeting on August 9th to start at 3:30p.m. Also, we will have a PWC Meeting on August 18th in lieu of the meeting scheduled on the 23rd of August. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. DRD/rs Submitted by Robin Short, Office Assistant. Approved by the Public Works Committee on ~ 9} ;;200 'I. File: 17 (17.2) REF. H :\PWCAgendaMinutes/072604Minutes Page 5