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HomeMy WebLinkAbout08-09-2004 CITY OF AUBURN PUBLIC WORKS COMMITTEE August 9, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Sewer Utility Engineer Jeff Roscoe, Project Engineer Jennifer Dvorak, Development Review Engineer Costa Philippides, Assistant Project Engineer Brian Coleman, Engineering Aide Angela Wingate and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for July 26, 2004, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 04-37, THE HERITAGE BUILDING FOR AWNINGS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-of-Way Use Permit 04-37. Motion carried. C. RIGHT-OF-WAY USE PERMIT 04-39, FOR REMOVAL OF WEST VALLEY HIGHWAY'S VANDALIZED MAPLE TREE No action was necessary on this item since the vandalized maple tree had been removed. D. RIGHT-OF-WAY USE PERMIT 04-42, COLUCCIO CONSTRUCTION FOR USE OF ACCESS ROAD FOR STAGING AREA It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve Right-of-Way Use Permit 04-42. Motion carried. E. REVISED DESIGN STANDARDS, TECHNICAL CHAPTERS 5 THROUGH 11 OF THE 2004 DESIGN STANDARDS MANUAL It was moved by Member Cerino, seconded by Member Thordarson, that the Committee adopt the revised Design Standards, Chapters 1, and 5 through 11. Motion carried. F. SURPLUS EQUIPMENT It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve the surplus of a hand-held radio and a truck paver box. Motion carried. Public Works Committee Minutes AUQust 9, 2004 G. INITIATION OF PROJECT NO. C418A, RAINIER SHADOWS BIOXIDE INJECTION PROJE It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the initiation of Project No. C418A, Rainier Shadows Bioxide Injection Project. Motion carried. H. PERMISSION TO ADVERTISE PROJECT NO. C326A, 'c' STREET SW ROADWAY IMPROVEMENT When asked to review the scope of the project, Senior Project Engineer Helbig stated that there is a continuous northbound travel lane on C Street SW that will not be stopped controlled at the signals for Safeway or GSA's truck entrance. A left turn lane for northbound traffic to access the Safeway and GSA development will be controlled by the signal along with southbound traffic. For traffic entering from Safeway or GSA onto C Street SW northbound, there will be an acceleration lane to allow trucks to get up to speed prior to merging into the continuous northbound lane. Safeway's site is expected to be used for a holding area for trucks rather than C Street SW. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council grant permission to advertise Project. No. C326A, C Street SW Roadway Improvement. Motion carried. I. CHANGE ORDER #2 TO CONTRACT 04-09 WITH DOOLITTLE CONSTRUCTION COMPANY, INC., FOR WORK RELATED TO PROJECT NO. C301A, PAVEMENT PRESERVATION - NON-CLASSIFIED STREETS (CHIP SEAL PROGRAM) It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Change Order #2 to Contract 04-09 with Doolittle Construction Company, Inc. Motion carried. III. ISSUES None IV. DISCUSSION AND INFORMATION A. BOOSTER PUMP FOR LEA HILL INTERTIE PUMP STATION PAYBACK AGREEMENT Utilities Engineer Huskey informed the Committee that a developer has proposed to construct the improvements to the Lea Hilllntertie Pump Station and has requested a payback agreement with the City since the developer would be paying the costs for the facility that will benefit over 200 lots currently under development in the Lea Hill area. The developer needs the pump station on line for water service to his development for fire flow and domestic purposes. The lots currently have water availability certificates and the City could assess a per lot water connection charge for the payback agreement for the improvements at the time the water permit is issued. This would become a recorded document and would need to be paid prior to issuing water permits for the benefiting parcels. B. ANNEXATION POSITION PAPER Mayor Lewis stated that Auburn had led a team from the Suburban Cities Association to develop a position paper on proposed annexations from King County to the suburban cities. It Page 2 Public Works Committee Minutes AUQust 9. 2004 is a draft document, with additional comments to be included from Kirkland, and was presented to the Committee for review and comment. C. 2005 BUDGET REVIEW - 102 ARTERIAL STREET FUND, 101 LOCAL STREET FUND, AND GENERAL FUND BUDGETS FOR ENGINEERING AND STREET DIVISION The Committee had a short discussion and decided to review the 102 Arterial Street Fund in conjunction with the TIP. Traffic Engineer Philpot explained that it was being proposed that the Local Street Program funds be placed in the 101 Fund. The proposed 2005 budget includes the interest from the 328 Fund, which is earmarked for the annual chip seal program and the utility trench mitigation dollars. Engineer Philpot stated that if the ballot measure for improving local streets passes this fall, the additional revenue will be managed within the 101 Fund. The Committee then stepped through the Street Maintenance Budget. Chair Wagner asked if the budgeted number for materials accounted for the increase in asphalt prices seen this year. Engineer Philpot stated that it accounted for some increase, but did not account for potential future increases. During Committee discussion of the Public Works Department's General Fund Budget, Chair Wagner voiced concern about the reopening of Academy Drive listed as one of the goals for 2005. Chair Wagner said it may lead people to think that Academy Drive will be the Link Road, projected to connect the Enumclaw plateau with the SR18/SR167 corridor. Chair Wagner stated that he felt strongly that Academy Drive should only be open as an emergency road. Director Dowdy stated that in order to be able to make a decision about repairing Academy Drive, we need to get the geotech study completed, which is expected to show how deep the fault is and the steps needed to repair it to engineering standards. The preliminary geotech did show a fault that was quite deep. Chair Wagner agreed with the need for the geotech study before a final decision can be made. Traffic Engineer Philpot stated that the Academy Drive proposed project should be part of the TIP in order to increase the potential for funding applications sometime in the future. Chair Wagner stated that if only one project qualifies for funding, he would like to see the Link Road take precedence over the Academy Drive project. The Committee requested that Academy Drive be listed as two phases, indicating the projected cost ranges of repair to the road. Director Dowdy pointed out the proposed $75,000 to install school zone flashing signs at all remaining public schools within Auburn's city limits. It was noted that the need to sign the school zones 20 mph hour "At All Times" was gone, and that the City may go back to "When Children Are Present." Director Dowdy said that if the need for the flashing signs went away, the $75,000 could be removed from the budget. Chair Wagner stated that he still believed the school zone flashing signs are a good idea. Engineer Philpot said she has received calls from citizens in favor of the flashing signs and that the School District is in favor of them. Staff is working with the Auburn School District to determine if they are able to assist in the funding. Page 3 Public Works Committee Minutes . AUQust 9,2004 The Committee then reviewed the General Engineering Budget and its associated program improvements, including a proposal for additional program improvements for a Project Engineer and a Design Technician II. The hiring of two project-related positions is expected to improve the ability of staff to manage the growing capital project workload. Non-project-related costs will be charged equally among the three utilities. The consensus of the Committee was to support the program improvements. D. DRAFT TRANSPORTATION IMPROVEMENT PROGRAM (TIP) This item was discussed following the recess of the Committee. The Committee reviewed the draft TIP by line item. After lengthy discussion of the proposed projects, the Committee made a number of recommendations. Recent detailed cost estimates for 3rd Street/Cross Street Improvements (TIP#1) indicate that an additional $328,000 will be required due to the acquisition costs for right-of-way. The Committee requested that the additional funds be reflected in the TIP. The recommendation was to use $150,000 from the annual pavement preservation dollars and the remaining needed funds from the 102 Fund balance. Committee asked that staff review the project for possible cost savings. The C Street SW, Ellingson Road to 15th Street SW Improvements (TIP#4) project, with a total projected cost of $4 million, is anticipated to require $650,000 in City funds. Engineer Philpot stated that the Draft TIP shows $200,000 in Traffic Impact Fees, but an additional $400,000 is anticipated. The recommendation was to show the additional needed funds from the 102 Fund balance. The Committee made the following recommendations in regard to the TIP: Review the following projects for Public Works Trust Fund Loans: "A' Street NW, Phase I (TIP#7); "M' Street SE Grade Separation (TIP#11); 15th Street SW Reconstruction (TIP#14); 'F' Street SE (TIP#18); and "C' Street NW from Main to 3rd Street NW (TIP#16). Program 'A' Street SE Pedestrian Improvements (TIP#27) and the White River Trailhead (TIP#28) in later years. Show the Re-opening of Academy Drive (TIP#12) in two phases. Phase 1 should be shown in 2006 and Phase 2 in 2009 or 2010. Project a range of estimated costs for projects where the scope has not been developed, so it will serve as a flag for Committee members of the possible ultimate costs for those projects. Increase the estimated costs for the possible future Link Road, which would connect the Enumclaw plateau and the SR18/SR167 corridor, from $20 million to $30 million. Move the project for a signal at Kersey Way and Oravetz Road into 2005, funded with 102 Fund monies. Engineer Philpot said she will incorporate the Committee's recommendations in the draft TIP and distribute the revised TIP to the members for discussion at the next Committee meeting. Page 4 Public Works Committee Minutes AUQust 9, 2004 E. SPEED LIMIT ON EMERALD DOWNS DRIVE Discussion of this item was held before Item D. Traffic Engineer Philpot recommended the speed limit be increased to 35 mph from the current posted speed limit of 25 mph. The Committee concurred, but asked that staff review the all way stop at 29th Street and Emerald Downs Drive for safety. Chair Wagner suggested reviewing warning devices such as flashing red lights and to install "stop ahead" signs. F. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 6, C404A. D St SE Improvements: This project is projected to be under budget; any funds not expended on the project will be returned to the appropriate funding source after completion of the project. Item 7. C316A. Sound Transit Kiss & Ride Lot: The project is projected to be approximately $20,000 over budget, which the Council had approved previously. Item 20. C9056. Auburn Way South Sewer Improvement: The consultant has begun design work for the project, and will develop the full design for all phases. The City has received the Muckleshoot Indian Tribe portion of the monies for the design costs. Item 11, C303A. 41st St SE to A St SE Capacity Improvement: The notice to proceed is expected to be issued on August 19, 2004. The Committee went into recess at 5:00 p.m. to attend a special Council meeting. When the meeting reconvened at 6:30 p.m., the Committee discussed Item IV.D. the Draft Transportation Improvement Program. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:45 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ~~ \ ~ ) d-oo~. C) File: 17 (17.2) REF. H :\PWCAgendaMinutes/080904Minutes Page 5