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HomeMy WebLinkAbout09-13-2004 CITY OF AUBURN PUBLIC WORKS COMMITTEE September 13, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Engineer Tim Carlaw, Assistant Project Engineer Brian Coleman, City Attorney Dan Heid, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for August 18, 2004, as submitted. Motion carried. B. AUTHORIZE THE MAYOR TO AWARD CONTRACT NO. 04-17, PROJECT NO. C326A, C STREET SW ROADWAY IMPROVEMENTS - CONTRACT A, TO THE LOWEST RESPONSIBLE BIDDER It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council award Contract 04-17 to the lowest responsible bidder. Motion carried. C. CALL FOR PUBLIC HEARING, FRANCHISE AGREEMENT BETWEEN THE CITY AND CINGULAR WIRELESS This item was brought before the Committee by Agenda Modification. Discussion Item #1 was also discussed at this time. Liz Carrasquero of WFI, representing Cingular Wireless, showed a map of the areas of current coverage within the City, with a coverage gap in northern Auburn. Cingular is proposing to provide service to much of the area with poor qualit~ service by constructing a tower and antenna in the vicinity of Auburn Way North and 24 Street NE. Chair Wagner questioned some of the specific language in the proposed agreement, including the inclusion of the statement that interference by any future telecommunication provider will not be allowed. Richard Busch, a Cingular representative, said that the statement referred to magnetic interference and not physical interference, which is a common term in the wireless industry. Chair Wagner asked if Cingular will be required to restore the City right-of-way to City standards. Assistant Director/City Engineer Selle stated that the City will be able to require Cingular to restore the City right-of-way through the permitting process. Public Works Committee Minutes September 13. 2004 The Committee questioned the stipulation that 24-hour notice be given by Cingular for access to private property. Mr. Busch stated that there is only one private property owner, who Cingular would have a lease with governing access. Since PSE is the only one that can put up and take down the poles, they often give short notice when a crew will be available. The Committee requested the 24-hour notice be extended to 48-hour notice. Chair Wagner questioned whose responsibility it is for removal of any equipment abandoned by Cingular. Mr. Busch stated that Cingular could provide a bond which could include removal of equipment. Staff will work with Cingular to secure this requirement by Cingular. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council set 7:30 p.m., October 4,2004, for the public hearing before the City Council on the Franchise Agreement III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. CINGULAR WIRELESS FRANCHISE AGREEMENT This item was discussed as part of Item II.C. B. 'I' STREET NE CHANNELIZATION Traffic Engineer Philpot proposed channelization changes to I Street NE, with striping for two lanes of traffic with a center two-way left turn lane. Committee discussed the confusion for drivers with current striping. After discussion, the Committee agreed with the proposal, stating the street would be less confusing for drivers. Staff will complete plans for the channelization improvement and review with the Committee prior to implementation. C. 3RD STREET NE MID-BLOCK CROSSWALK Engineer Coleman presented a proposed traffic island, striping, and crosswalk, including ADA ramps, to aid in slowing traffic for people crossing 3rd Street NW to and from the Post Office. The Committee also discussed traffic movements along 3rd Street from Auburn Ave. The Committee agreed with the proposal, with the addition of more street lighting. The Committee requested staff review striping to ease turning between 3rd Street and the neighborhood streets. D. CITY'S 2005-2010 6-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) The Committee noted that staff had modified the 2005 beginning fund balance from $2,259,000 to $1,967,000. In order to make sure the TIP continued to balance at the end of year 3; Traffic Engineer Philpot said additional funds were available with proposed changes to the 3rd Street SE/Cross Street SE project. By narrowing the lanes on 3rd Street SE between Division and A Street SE, and the removal of the crosswalk on the southern side of the intersection, the gas pumps at the Shell Station would not need to be moved, which created a substantial savings. This change also eliminated the pedestrian crossing on the southside of the intersection of 3rd Street SE and A Street SE. The elimination of the crosswalk will also improve traffic flow turning south onto A Street SE since there would be no pedestrian conflict. Page 2 . Public Works Committee Minutes September 13. 2004 Since the Committee had reviewed the TIP during previous meetings, after brief discussion, the Committee approved the TIP. E. BIOXIDE INSTALLATION ON RAINIER SHADOWS PUMP STATION Engineer Roscoe updated the Committee on this project, stating that the scope has changed with the addition of a shower and eye wash facility for safety for employees in the event of contact with the bioxide. The bioxide is a salt, but still can cause irritation. The installation is expected to be completed by the end of October 2004. F. SEWER SERVICE OUTSIDE PM Engineer Roscoe told the committee he had been approached by Colvin Homes, Inc., with a request for sewer service to a development outside Auburn's City limits and PM. The development is within the Lakehaven Utility District. Sewer service would allow the developer to increase the number of lots he could develop as opposed to using septic systems. Director Dowdy stated that the City is developing a policy of providing water and sewer service on a condition of the City's potential annexation of the area, and this request would not be consistent with the proposed policy. If the City approves this request, additional developers may also request service. Given that the property lies outside of the City's PM, the Committee determined that there is no compelling justification for extension of the City's sewer system. G. STORM POND RETROFITS - RIVERWALK AND C ST SW Assistant Project Engineer Coleman presented the landscape plan for the storm pond retrofits at Riverwalk Drive and C Street SW. The total budget for both ponds is $125,000. The ponds will still contain the same amount of infiltration area. The Committee was in favor of the plans as part of the goal to improve the aesthetics of City storm ponds. H. STORM RATES Utilities Engineer Huskey presented information on storm rates, looking at the classes of customers, impacts of increasing rates, and comparisons of existing rates with other jurisdictions in the area. Engineer Huskey said in previous rate studies, water quality was over emphasized and the proposed rates would put them more in line where they should be, based on the cost of service study. Chair Wagner said our approach seems reasonably competitive with other jurisdictions. An ordinance with the proposed changes is projected to be back to the Committee for action before the end of 2004. Engineer Huskey distributed information regarding water rates for Committee review and consideration for discussion at future meetings. I. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 7, C316A. Sound Transit Kiss & Ride Lot: Chair Wagner questioned the $20,000 difference of the amount in the budget and estimated cost of the project. Engineer Gaub stated that a mid-year budget amendment for the general fund was noted at the time of award. Final contract costs may be less due to underutilization of some items in the contract. Page 3 Public Works Committee Minutes September 13. 2004 Item 9. C303A 41st St SE to A St SE Capacity Improvement: Chair Wagner questioned whether or not the project could be completed by the projected date of October, if the contractor had not yet started. Engineer Gaub stated the contractor is aware of the contract time and plans to begin work this week. The completion of this project is needed before closure of C Street SW. Item 12. C1014, Auburn Way South Safety Improvements: 95% of design work is done. Engineer Gaub stated that we are waiting for the easement from U-Haul for the traffic signal at F Street SE. The Committee requested the project be brought back to the Committee for discussion. Item 23, C307A. City Wide ITS Improvements: Engineer Gaub indicated we are currently negotiating the consultant contract. Item 10. C402A. 2004 Pavement Preservation - Arterial: The contractor will be proposing to complete the overlay from Main to 4th Street NE first and delay the reconstruction of 4th to 5th Streets NE until next spring to avoid opening the roadway during the inclement weather months. Coordination of the schedule has been agreed to by the contractor. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:15 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. ~t-.~.AJ-Lt.>- Approved by the Public Works Committee on September 27,2004. File: 17 (17.2) REF. H:\PWCAgendaMinutes/091304Minutes Page 4