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HomeMy WebLinkAbout09-27-2004 · CITY OF AUBURN PUBLIC WORKS COMMITTEE September 27, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Roger Thordarson, and Member Bill Peloza substituting for Member Gene Cerino, whose absence was excused. Also present during the meeting were: Mayor Peter B. Lewis,. Public Works Director Dennis Dowdy, City Engineerl Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Senior Project Engineer Bill Helbig, Project Engineer Jennifer Dvorak, Project Engineer Scott Nutter, City Attorney Dan Heid, Engineering Intern Seth Wickstrom, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for September 13, 2004, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 04-63, MAX HOUSE BUILDING FOR 101 EAST MAIN STREET AWNINGS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 04-63. Motion carried. C. PERMISSION TO ADVERTISE PROJECT NO. C228A, 2003 SANITARY SEWER REPLACEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project. No. C228A, 2003 Sewer Repair and Replacement. Motion carried. D. PERMISSION TO ADVERTISE PROJECT NO. C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS Engineer Dvorak reviewed design drawings of the project, including proposed median strips and rechannelization along Auburn Way South, a new signal at F Street SE, signal interconnect, and widening for an additional lane between D Street SE and 6th Street SE. Chair Wagner questioned the landscaping proposed for the median strip at the north end of the project, voicing concern for the safety of City employees who would perform maintenance of the landscaping. Engineer Philpot said that since the project would add impervious surface with the added asphalt for the additional lane between D Street SE and 6th Street SE, it was necessary to offset that with additional pervious area. Citizen groups had also shown interest in including this project in the City's gateway program, which would require a greater emphasis on aesthetics. Engineer Philpot said staff had worked with Parks and Recreation Department Public Works Committee Minutes September 27, 2004 personnel in developing the list of plants requiring a minimal amount of maintenance for landscaping in the median. Park personnel had requested a foot of pervious pavers separating the curb of the median and the landscaping for additional safety. A temporary irrigation system is planned, which should aid in establishing the plants, thus eliminating the need for watering the new plants by City crews. Without this approach of adding pervious area, storm drainage improvements, including a pond, would have been required, increasing project costs and State approval time for the project. Chair Wagner agreed to the landscaping with the emphasis on low maintenance, and suggested that staff develop design and construction standards for median landscape options that address safety issues for medians. Regarding the restriction of left turn movements, Chair Wagner stressed the importance of curbing that would require traffic to conform to the channelization, and not allow motorists to attempt to hop the curb to travel in the opposite direction. Engineer Dvorak also discussed the proposed improvements at the intersection of M Street SE and Auburn Way South. Staff said that this work will be done under separate contract and negotiations with the Zion Lutheran Church will continue to reach a fair and equitable agreement for the area needed by the City. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project. No. C1014, Auburn Way South Safety Improvements. Motion carried. III. ISSUES A. ORDINANCE NO. 5871 AMENDING AUBURN CITY CODE RELATING TO TRAFFIC CONTROL MEASURES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Ordinance No. 5871. Motion carried. B. RESOLUTION NO. 3735 AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY AGREEMENT RELATING TO PROJECT NO. C322A, WEST MAIN STREET IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3735. Motion carried. IV. DISCUSSION AND INFORMATION A. STORM POND RETROFITS - RIVERWALK AND C ST SW Utilities Engineer Huskey informed the Committee that the cost estimate for the two projects combined was approximately $225,000; $100,000 more than had been budgeted. Following discussion, the Committee consensus was to construct the projects, and transfer additional funds from the 21st Street SE/R Street SE storm water project that will be deferred. Page 2 Public Works Committee Minutes September 27. 2004 B. IMPLEMENTATION OF BACKFLOW ENFORCEMENT Engineer Huskey asked the Committee for input regarding the implementation of enforcement measures and procedures for water customers who are not testing their backflow devices as they are required to do. There are approximately 100 customers, the majority commercial accounts, in noncompliance. Engineer Huskey said there are two methods to obtain compliance: one option is that the City can shut off water service to the irrigation or domestic customers who are in non-compliance; the other is to fine fire system customers who are in noncompliance. Engineer Huskey stated that prior to shutting off water service, the customer would receive three letters of notification and would have been out of compliance for 45 days or more. The Committee was in agreement with the proposed actions. C. WATER RATES Engineer Huskey distributed a handout of water rate considerations for Committee review and discussion. The Committee discussed a proposed water pipeline project along East Valley Highway, south of Lakeland Hills Way, to service areas of proposed development in Lakeland, Kersey III, and Terrace View subdivisions. The project has not been included in the Comprehensive Facilities Plan (CFP). With proposed development in the area, it was anticipated that developers would pay for the increase in water supply to the area. However, if improvements are not paid by developers, the City may need to build it at some point in the future. Chair Wagner stated that if the additional supply is due to additional development, then the developers should pay for the improvements. Mayor Lewis stated his concern about the reliability of wells in Lakeland and problems that could occur with the adequacy of the water supply next season. The use of Bonney Lake as a supplier is not as strong a backup as originally thought. Chair Wagner said that putting the project into the Capital Facilities Plan (CFP) would increase its visibility and show that it is a project we want to see done in the future. Engineer Huskey reported that the City has ongoing negotiations with Water District No. 111 and Covington Water District regarding the Take or Pay Agreement; the length of the agreement, supply volumes, and rates. The Committee was in favor of staff continuing negotiations. Chair Wagner said it looked like the utility needed an approximate increase of 4% per year in rates to -keep the utility fund healthy, and suggested rates be increased over a three-year period. The Committee consensus was to increase the rates for the irrigation accounts, freeze the municipal rates, and project the remaining accounts with increases of 4 percent a year over the next three years. The Committee also agreed with establishing that rates go into effect January 1 of each year of the three-year plan. Engineer Huskey will bring the proposed plan back to the Committee for review at a future meeting. D. KENT 160 (WATERSHED) SEWER SERVICE CONDITIONS Director Dowdy reported that staff has been working with the City of Kent on the design and construction conditions, required prior to connection to City sewer service, of development of the proposed annexation area on Lea Hill. Director Dowdy said there is about 98% agreement with Kent, and he reviewed the agreed upon conditions pertaining to traffic and roadways. Page 3 Public Works Committee Minutes September 27. 2004 A comprehensive list of all items will be included in the final agreement, which will be brought back to the Committee for review. E. PROJECT NO. C326A, C STREET SW ROADWAY IMPROVEMENTS Assistant City Engineer Gaub reported that GSA has requested relocation of the proposed signal for the truck entrance to a new location to service the Social Security Administration facilities, which would create three access points, instead of the planned two. This additional intersection is estimated to increase costs for redesign by $82,000, and increase construction costs by $250,000, with GSA agreeing to pay $64,000. This would require additional City funds of $268,000. Chair Wagner questioned the amount of the projected additional costs for moving the signal location. Engineer Gaub stated that there would be a need to reconstruct the roadway at that location, rather than the less costly repaving originally proposed. The City would defer the construction of the signal until GSA has constructed the driveway connection, which is anticipated to be in 2006. The agreement with GSA would need to be revised and re- approved by the Committee for this proposal. The advantage to the City in accepting this proposal would include the ROW easement needed to complete the pedestrian trail from 15th Street SW to Ellingson Road, and allow for construction of four lanes on C Street SW, instead of three; two southbound, one northbound, and one northbound left turn lane. This change would also impact the TIP, which was recently approved, with the potential to delay City-funded projects in order to fund this project. The Committee consensus was for staff to continue with the agreement process, incorporating this revision and any budget adjustment, and bring the proposed agreement back to Committee for review. F. STATUS OF WATER OVER SIDEWALKS IN LAKELAND Director Dowdy informed the Committee that there were some issues with water running across the sidewalks in the older section of Lakeland, which could become a safety issue if this water would freeze in the colder months. The City agreed to make the necessary repairs. At first the water was thought to be a groundwater issue limited to a single property; however, upon further inspection by City crews, it was discovered that the roof drainage pipe running under the driveway and across the front of the yard had collapsed, probably during the home construction. It is anticipated that the pipe will need to be replaced for approximately 250 feet, under three or four driveways, possibly more. Director Dowdy said letters would be sent to the residents in the area, informing them of the City crews working in the area. The costs for the repairs were proposed to come from the storm drainage utility. Upon completion, the City is expected to restore the landscaping. The Committee agreed with the proposed repairs. G. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 23. C307A. City Wide ITS Improvements: Engineer Philpot informed the Committee that Federal funds are currently obligated for the design and partial construction of the project, totaling just over half of the grant amount. Additional Federal funding has not yet been released, and is awaiting Federal legislative appropriation. Page 4 · Public Works Committee Minutes September 27.2004 Item 8. C316A. Sound Transit Kiss & Ride: Assistant City Engineer Gaub informed the Committee that the power poles have been removed from the parking lot, so the corrective work on the pavement can be completed and will likely be done this week. There are several other outstanding items of work that have not yet been completed. H. DRAFT ORDINANCE AMENDING SECTION 9.90.010 OF THE CITY CODE, RELATING TO STREET USE RESTRICTIONS This item was brought before the Committee as an agenda modification, and was discussed prior to item IV. A. During discussion, Chair Wagner requested that the penalties of noncompliance with the conditions as listed in the draft ordinance be added, referencing the State Criminal Code. City Attorney Heid left the meeting to make the requested revisions to the draft ordinance, and returned with Ordinance No. 5873. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Ordinance No. 5873. Motion carried. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:35 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on O~ 1/) ¿;loC) i File: 17 (17.2) REF. H:\PWCAgendaMinutes/09/27/04Minutes Page 5