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HomeMy WebLinkAbout01-24-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE January 24, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Traffic Operations Engineer Ryan Johnstone, Transportation Planner/Grants Manager Tiffin Goodman, Senior Project Engineer Bill Helbig, Project Engineer Jennifer Dvorak, Project Engineer Scott Nutter, Project Engineer Robert Lee, Assistant Project Engineer Brian Coleman, Planning Director Paul Krauss, Community Development Administrator David Osaki, City Attorney Dan Heid, Parks Planning and Development Manager Dan Scamporlina, Police Commander Will Lathrop, Secretary Lorna Dahlke, and Chris Petersen with the consulting firm of Huitt-Zollars. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve the Public Works Committee minutes for January 10, 2005, as submitted. Motion carried. B. PERMISSION TO ADVERTISE PROJECT NO. C307A, INTELLIGENT TRANSPORTATION SYSTEM IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council grant permission to advertise Project No. C307A, Intelligent Transportation System Improvements. Motion carried. Traffic Operations Engineer Johnstone explained the project is separated into two phases: Phase 1A includes the installation of the system along Auburn Way South and the renovation of the M & 0 equipment room to hold components of the ITS system and two work stations to be used as an interim Traffic Management Center (TMC) facility, and the second phase will include the construction of a permanent TMC facility and installation of the system along the South 277'" Street corridor. C. AWARD CONTRACT 04-19, PROJECT NO. C406A, 2004 STORM POND RETROFITS, TO BUCKLEY NURSERY, INC., ON THEIR LOW BID OF $148,188.50 PLUS WA STATE SALES TAX OF $13,040.59 FOR A TOTAL CONTRACT PRICE OF $161,229.09 It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council award Contract No. 04-19 to Buckley Nursery, Inc. Motion carried. Public Works Committee Minutes Januarv 24. 2005 D. FINAL PAY ESTIMATE #3 TO CONTRACT 04-07 WITH SCOTTY'S GENERAL CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C404A, D ST SE ROAD IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council approve Final Pay Estimate #3 to Contract 04-07 and accept construction of Project No. C404A. Motion carried. E. FINAL PAY ESTIMATE #2 TO CONTRACT 04-14 WITH ICON MATERIALS, AND ACCEPT CONSTRUCTION OF PROJECT NO. C402A, 2004 PAVEMENT PRESERVATION- ARTERIALS It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council approve Final Pay Estimate #2 to Contract 04-14 and accept construction of Project No. C402A. Motion carried. III. ISSUES A. RESOLUTION NO. 3813, LOCAL AGENCY AGREEMENT WITH WSDOT RELATING TO PROJECT NO. C229A, BNSFI'A' STREET SE PEDESTRIAN UNDERPASS It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution No. 3813. Motion carried. B. RESOLUTION NO. 3760, ADDENDUM NO.1 TO AN INTERLOCAL AGREEMENT WITH THE CITY OF BONNEY LAKE RELATED TO ESTABLISHMENT OF SANITARY SEWER SERVICE BOUNDARIES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution NO.3760. Motion carried. IV. DISCUSSION AND INFORMATION A. RESTRICTED PARKING ON EAST MAIN STREET, EAST OF D STREET SE Engineer Philpot presented the need to remove parking on the south side of Main Street between D Street SE and the alley to the east of D Street SE, due to sight distance issues. Commander Lathrop explained that the restricted parking would benefit the Police Department's ingress/egress of police vehicles. The Committee was in favor of the restricted parking as presented. B. PROJECT NO. C422A, AUBURN GATEWAY SIGN AT PEASLEY CANYON ROAD Engineer Lee presented the design of the proposed gateway sign, which will be set back 25' from the edge of the right-of-way at the corner of Peasley Canyon Road and West Valley Highway. Parks Planning and Development Manager Scamporlina briefed the Committee on the gateway sign site landscape concept, which will include a background of evergreen and Page 2 Public Works Committee Minutes Januarv 24. 2005 deciduous trees, with seasonal plantings shrubs and wildflowers in the front, and will be used as the minimum standard for similar gateway sign age throughout the City in the future. The site will be irrigated and the sign will be lighted from the front. The estimated cost for the improvements is approximately $87,000. C. PROJECT NO. C411A, ACADEMY DRIVE GEOTECH STUDY Engineer Lee presented findings in response to a request from the Committee at a previous meeting asking staff to analyze an alternate road alignment for Academy Drive, traversing up the steep slope along the western edge of the Thomas Academy property. To accomplish this alignment, the road would have a minimum 9% grade and would need to be cut approximately 82 feet below the existing grade, which proved more costly than expected and would encompass a considerable amount of property, as well as impact the power line tower foundations. As a cost saving alternative, the Committee requested that staff analyze the possibility of shoring the failed roadway and constructing a roadbed that could be safely used on an emergency basis only when it is absolutely necessary for emergency vehicles to reach the plateau. The roadway would be blocked by locked gates to deny access to other vehicles. D. PROJECT NO. C409A, AUBURN WAY PEDESTRIAN IMPROVEMENTS Engineer Dvorak presented drawings of the proposed design alternatives for pedestrian improvements to increase pedestrian safety along Auburn Way South. Proposed improvements included the widening of pedestrian walkways, eliminating some parking, and the addition of medians. Chair Wagner preferred less density of tree plantings, since when they mature they decrease the visibility of businesses along the street, and also block the lighting for pedestrian safety. The Committee requested updated drawings to include the suggestions from the Committee with trees removed from the medians and less density of tree plantings. The Committee also requested statistics on the number of rear-end accidents of northbound vehicles making a left turn into the driveway behind Rottle's. E. TRANSPORTATION COMPREHENSIVE PLAN FORMAT Transportation Planner/Grants Manager Goodman reviewed the City documents containing transportation policies and technical details; the Auburn Comprehensive Plan, Transportation Element (Chapter 7); the 1997 Transportation Plan; and the Non-Motorized Transportation Plan. Councilmember Wagner noted the Design Standards contain transportation design policies. The Design Standards will remain as is, and will not be affected by the Transportation Plan update. Goodman suggested, that in order to eliminate redundancy and make information easier to access, the Committee consider consolidating all policies in either the Transportation Plan or the Transportation element of the Comprehensive Plan. The Non-Motorized Plan will be incorporated into the Transportation Plan, bringing the document count down to two. The update process was also discussed. Community Development Administrator Osaki noted that because the Transportation Plan had previously been adopted as part of the Comprehensive Plan, it is subject to the annual amendment cycle, per the GMA. If the Committee wanted a Plan that could be amended more frequently, the City would have to ensure the Comprehensive Plan Transportation Element met all GMNPSRC requirements. Page 3 Public Works Committee Minutes Januarv 24. 2005 The Transportation Plan, if not adopted as part of the Comprehensive Plan, could then be amended at any time, similar to the Zoning Ordinance. After some discussion, the Committee decided to keep the previous method of adopting the Transportation Plan as part of the City's Comprehensive Plan. By doing so, the Committee agreed to adhere to limit amendments to once a year, during the regular Comprehensive Plan amendment process. Additionally, Council member Wagner noted his preference for placing all policies in the Transportation Plan rather than the Comprehensive Plan Transportation Element. The Committee agreed with his assessment; therefore, the Transportation Plan will include all policies and technical information, including maps, for motorized and non-motorized transportation. The Comprehensive Plan Transportation Element (Chapter 7) will not contain any policies, but may repeat the goals/objectives outlined in the Transportation Plan. The exact contents of the Comprehensive Plan Transportation Element will be decided as the Plan progresses, in collaboration with the Planning Department and Council Committees. F. TAKE OR PAY RATES AND DRAFT I NTERLOCAL AGREEMENT Utility Engineer Huskey reviewed the proposed draft of the Interlocal Agreement with Water District 111 and Covington Water District. The partners had requested their wholesale rates remain the same for 2006 and 2007 since the take or pay rate had seen increases over three years and the remaining customers had not. Rates from 2008 through 2010 would increase by the consumer price index. The Committee was in favor of the new agreement, and requested that staff bring forth a resolution to approve the proposed agreement for action at the next Committee meeting. G. 2005 COMMITTEE WORK AGENDA Director Dowdy distributed a draft list of the proposed public work issues to be addressed during 2005 for Committee review and discussion at the next meeting to determine the priority of issues and if additional issues should be added to the list. The Committee requested that an estimate of effort for staff be included in the format, so they would have a better understanding of how much work is involved in each issue, and a statement referencing the status of each item. H. FUTURE WATER RIGHT OPTIONS Utility Engineer Huskey informed the Committee that the City had discussed with the City of Tacoma staff the possible purchase of future water from Tacoma. There are two current options for Committee consideration. One would be to enter into an agreement locking in at a specific amount of water to be purchased, possibly 4 mgd, however we are not ready at this time to use the water. A second option would be to pay Tacoma bond debt service rates in order to lock into a specified amount of water to purchase in the future when it is needed. This option has not been discussed with Tacoma. After discussion, the Committee pointed out other possible solutions to obtain water in the future, including the City's own aquifer with potential changes in water right regulations, changes in the amount of water being sold to the City of Covington and WD111, the Oasis project, and the CWA. Page 4 Public Works Committee Minutes Januarv 24. 2005 I. CAPITAL PROJECT STATUS REPORT This item was discussed prior to Item IV. H. The following items were briefly discussed: Item 5. C303A. 41st Street SE to A Street SE Capacity Improvement: Chair Wagner noted that the traffic southbound during the afternoon rush hour had improved through the intersection. Item 7. C 324A. Well 5B: Engineer Huskey informed the Committee that they would be receiving additional information regarding this project. Item 8. C326A. C Street SW Improvements - Contract A: Chair Wagner asked if the project would alleviate the ponding water along C Street during the recent rains. Engineer Helbig stated that the future Contract B project includes a proposed infiltration trench along the GSA property frontage, which is where the ponding is occurring. This infiltration trench will accommodate the drainage from the roadway. Item 12. C207 A. A Street NW Corridor - Phase 1: Chair Wagner requested that the Committee review the preliminary design at a future committee meeting. Item 17. C9056. Auburn Way South Sewer Improvements: Engineer Gaub informed the Committee that it is anticipated that the southern portion of the project will be advertised in late March. Construction of the portions within Auburn Way South is expected to be completed prior to the concert season. The remaining work in the Academy area is to be constructed during the summer months when school is not in session. Item 23. C307A. City Wide ITS Improvements Proiect: The project is being developed on a fast track and is still expected to be advertised in February. Item 24. C302B. West Valley Hiqhway Pedestrian Facilities: The project is in the SEPA process. Item 27. C322A. West Main Street Improvements: It is expected that this project will go out to bid in February 2006. V. EXECUTIVE SESSION The Committee went into executive session at 5:30 p.m. to discuss water right issues. The Committee ended the executive session at 5:55 p.m. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:56 p.m. Submitted by Lorna Dahlke, Secretary. ~ Approved by the Public Works Committee on ~ ~ \ 't :20 () 5 File: 17(17.2) c:r- ¡ REF. H:\PWCAgendaMinutes/012405Minutes Page 5