HomeMy WebLinkAbout01-24-2005
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
January 24, 2005
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger
Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Traffic Operations Engineer Ryan
Johnstone, Transportation Planner/Grants Manager Tiffin Goodman, Senior Project Engineer Bill
Helbig, Project Engineer Jennifer Dvorak, Project Engineer Scott Nutter, Project Engineer Robert
Lee, Assistant Project Engineer Brian Coleman, Planning Director Paul Krauss, Community
Development Administrator David Osaki, City Attorney Dan Heid, Parks Planning and Development
Manager Dan Scamporlina, Police Commander Will Lathrop, Secretary Lorna Dahlke, and Chris
Petersen with the consulting firm of Huitt-Zollars.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
approve the Public Works Committee minutes for January 10, 2005, as submitted. Motion
carried.
B. PERMISSION TO ADVERTISE PROJECT NO. C307A, INTELLIGENT TRANSPORTATION
SYSTEM IMPROVEMENTS
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council grant permission to advertise Project No. C307A, Intelligent Transportation
System Improvements. Motion carried.
Traffic Operations Engineer Johnstone explained the project is separated into two phases:
Phase 1A includes the installation of the system along Auburn Way South and the renovation of
the M & 0 equipment room to hold components of the ITS system and two work stations to be
used as an interim Traffic Management Center (TMC) facility, and the second phase will include
the construction of a permanent TMC facility and installation of the system along the South
277'" Street corridor.
C. AWARD CONTRACT 04-19, PROJECT NO. C406A, 2004 STORM POND RETROFITS, TO
BUCKLEY NURSERY, INC., ON THEIR LOW BID OF $148,188.50 PLUS WA STATE SALES
TAX OF $13,040.59 FOR A TOTAL CONTRACT PRICE OF $161,229.09
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council award Contract No. 04-19 to Buckley Nursery, Inc. Motion carried.
Public Works Committee Minutes
Januarv 24. 2005
D. FINAL PAY ESTIMATE #3 TO CONTRACT 04-07 WITH SCOTTY'S GENERAL
CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C404A, D ST SE
ROAD IMPROVEMENTS
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council approve Final Pay Estimate #3 to Contract 04-07 and accept construction
of Project No. C404A. Motion carried.
E. FINAL PAY ESTIMATE #2 TO CONTRACT 04-14 WITH ICON MATERIALS, AND ACCEPT
CONSTRUCTION OF PROJECT NO. C402A, 2004 PAVEMENT PRESERVATION-
ARTERIALS
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council approve Final Pay Estimate #2 to Contract 04-14 and accept construction
of Project No. C402A. Motion carried.
III. ISSUES
A. RESOLUTION NO. 3813, LOCAL AGENCY AGREEMENT WITH WSDOT RELATING TO
PROJECT NO. C229A, BNSFI'A' STREET SE PEDESTRIAN UNDERPASS
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council adopt Resolution No. 3813. Motion carried.
B. RESOLUTION NO. 3760, ADDENDUM NO.1 TO AN INTERLOCAL AGREEMENT WITH THE
CITY OF BONNEY LAKE RELATED TO ESTABLISHMENT OF SANITARY SEWER SERVICE
BOUNDARIES
It was moved by Member Thordarson, seconded by Member Cerino, that the Committee
recommend Council adopt Resolution NO.3760. Motion carried.
IV. DISCUSSION AND INFORMATION
A. RESTRICTED PARKING ON EAST MAIN STREET, EAST OF D STREET SE
Engineer Philpot presented the need to remove parking on the south side of Main Street
between D Street SE and the alley to the east of D Street SE, due to sight distance issues.
Commander Lathrop explained that the restricted parking would benefit the Police Department's
ingress/egress of police vehicles. The Committee was in favor of the restricted parking as
presented.
B. PROJECT NO. C422A, AUBURN GATEWAY SIGN AT PEASLEY CANYON ROAD
Engineer Lee presented the design of the proposed gateway sign, which will be set back 25'
from the edge of the right-of-way at the corner of Peasley Canyon Road and West Valley
Highway. Parks Planning and Development Manager Scamporlina briefed the Committee on
the gateway sign site landscape concept, which will include a background of evergreen and
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Public Works Committee Minutes
Januarv 24. 2005
deciduous trees, with seasonal plantings shrubs and wildflowers in the front, and will be used as
the minimum standard for similar gateway sign age throughout the City in the future. The site
will be irrigated and the sign will be lighted from the front. The estimated cost for the
improvements is approximately $87,000.
C. PROJECT NO. C411A, ACADEMY DRIVE GEOTECH STUDY
Engineer Lee presented findings in response to a request from the Committee at a previous
meeting asking staff to analyze an alternate road alignment for Academy Drive, traversing up
the steep slope along the western edge of the Thomas Academy property. To accomplish this
alignment, the road would have a minimum 9% grade and would need to be cut approximately
82 feet below the existing grade, which proved more costly than expected and would
encompass a considerable amount of property, as well as impact the power line tower
foundations.
As a cost saving alternative, the Committee requested that staff analyze the possibility of
shoring the failed roadway and constructing a roadbed that could be safely used on an
emergency basis only when it is absolutely necessary for emergency vehicles to reach the
plateau. The roadway would be blocked by locked gates to deny access to other vehicles.
D. PROJECT NO. C409A, AUBURN WAY PEDESTRIAN IMPROVEMENTS
Engineer Dvorak presented drawings of the proposed design alternatives for pedestrian
improvements to increase pedestrian safety along Auburn Way South. Proposed
improvements included the widening of pedestrian walkways, eliminating some parking, and the
addition of medians. Chair Wagner preferred less density of tree plantings, since when they
mature they decrease the visibility of businesses along the street, and also block the lighting for
pedestrian safety.
The Committee requested updated drawings to include the suggestions from the Committee
with trees removed from the medians and less density of tree plantings. The Committee also
requested statistics on the number of rear-end accidents of northbound vehicles making a left
turn into the driveway behind Rottle's.
E. TRANSPORTATION COMPREHENSIVE PLAN FORMAT
Transportation Planner/Grants Manager Goodman reviewed the City documents containing
transportation policies and technical details; the Auburn Comprehensive Plan, Transportation
Element (Chapter 7); the 1997 Transportation Plan; and the Non-Motorized Transportation
Plan. Councilmember Wagner noted the Design Standards contain transportation design
policies. The Design Standards will remain as is, and will not be affected by the Transportation
Plan update. Goodman suggested, that in order to eliminate redundancy and make information
easier to access, the Committee consider consolidating all policies in either the Transportation
Plan or the Transportation element of the Comprehensive Plan. The Non-Motorized Plan will
be incorporated into the Transportation Plan, bringing the document count down to two.
The update process was also discussed. Community Development Administrator Osaki noted
that because the Transportation Plan had previously been adopted as part of the
Comprehensive Plan, it is subject to the annual amendment cycle, per the GMA. If the
Committee wanted a Plan that could be amended more frequently, the City would have to
ensure the Comprehensive Plan Transportation Element met all GMNPSRC requirements.
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Januarv 24. 2005
The Transportation Plan, if not adopted as part of the Comprehensive Plan, could then be
amended at any time, similar to the Zoning Ordinance.
After some discussion, the Committee decided to keep the previous method of adopting the
Transportation Plan as part of the City's Comprehensive Plan. By doing so, the Committee
agreed to adhere to limit amendments to once a year, during the regular Comprehensive Plan
amendment process. Additionally, Council member Wagner noted his preference for placing all
policies in the Transportation Plan rather than the Comprehensive Plan Transportation Element.
The Committee agreed with his assessment; therefore, the Transportation Plan will include all
policies and technical information, including maps, for motorized and non-motorized
transportation. The Comprehensive Plan Transportation Element (Chapter 7) will not contain
any policies, but may repeat the goals/objectives outlined in the Transportation Plan. The exact
contents of the Comprehensive Plan Transportation Element will be decided as the Plan
progresses, in collaboration with the Planning Department and Council Committees.
F. TAKE OR PAY RATES AND DRAFT I NTERLOCAL AGREEMENT
Utility Engineer Huskey reviewed the proposed draft of the Interlocal Agreement with Water
District 111 and Covington Water District. The partners had requested their wholesale rates
remain the same for 2006 and 2007 since the take or pay rate had seen increases over three
years and the remaining customers had not. Rates from 2008 through 2010 would increase by
the consumer price index. The Committee was in favor of the new agreement, and requested
that staff bring forth a resolution to approve the proposed agreement for action at the next
Committee meeting.
G. 2005 COMMITTEE WORK AGENDA
Director Dowdy distributed a draft list of the proposed public work issues to be addressed
during 2005 for Committee review and discussion at the next meeting to determine the priority
of issues and if additional issues should be added to the list. The Committee requested that an
estimate of effort for staff be included in the format, so they would have a better understanding
of how much work is involved in each issue, and a statement referencing the status of each
item.
H. FUTURE WATER RIGHT OPTIONS
Utility Engineer Huskey informed the Committee that the City had discussed with the City of
Tacoma staff the possible purchase of future water from Tacoma. There are two current
options for Committee consideration. One would be to enter into an agreement locking in at a
specific amount of water to be purchased, possibly 4 mgd, however we are not ready at this
time to use the water. A second option would be to pay Tacoma bond debt service rates in
order to lock into a specified amount of water to purchase in the future when it is needed. This
option has not been discussed with Tacoma.
After discussion, the Committee pointed out other possible solutions to obtain water in the
future, including the City's own aquifer with potential changes in water right regulations,
changes in the amount of water being sold to the City of Covington and WD111, the Oasis
project, and the CWA.
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Januarv 24. 2005
I. CAPITAL PROJECT STATUS REPORT
This item was discussed prior to Item IV. H.
The following items were briefly discussed:
Item 5. C303A. 41st Street SE to A Street SE Capacity Improvement: Chair Wagner noted that
the traffic southbound during the afternoon rush hour had improved through the intersection.
Item 7. C 324A. Well 5B: Engineer Huskey informed the Committee that they would be
receiving additional information regarding this project.
Item 8. C326A. C Street SW Improvements - Contract A: Chair Wagner asked if the project
would alleviate the ponding water along C Street during the recent rains. Engineer Helbig
stated that the future Contract B project includes a proposed infiltration trench along the GSA
property frontage, which is where the ponding is occurring. This infiltration trench will
accommodate the drainage from the roadway.
Item 12. C207 A. A Street NW Corridor - Phase 1: Chair Wagner requested that the Committee
review the preliminary design at a future committee meeting.
Item 17. C9056. Auburn Way South Sewer Improvements: Engineer Gaub informed the
Committee that it is anticipated that the southern portion of the project will be advertised in late
March. Construction of the portions within Auburn Way South is expected to be completed prior
to the concert season. The remaining work in the Academy area is to be constructed during the
summer months when school is not in session.
Item 23. C307A. City Wide ITS Improvements Proiect: The project is being developed on a fast
track and is still expected to be advertised in February.
Item 24. C302B. West Valley Hiqhway Pedestrian Facilities: The project is in the SEPA
process.
Item 27. C322A. West Main Street Improvements: It is expected that this project will go out to
bid in February 2006.
V. EXECUTIVE SESSION
The Committee went into executive session at 5:30 p.m. to discuss water right issues. The
Committee ended the executive session at 5:55 p.m.
VI. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:56 p.m.
Submitted by Lorna Dahlke, Secretary.
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Approved by the Public Works Committee on ~ ~ \ 't :20 () 5
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