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HomeMy WebLinkAbout02-14-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE February 14, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Project Engineer Jennifer Dvorak, Transportation Planner Joe Welsh, Planning Director Paul Krauss, IS Director Lorrie Rempher, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve the Public Works Committee minutes for January 24, 2005, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 05-2, JOHN MCCLOSKEY, FOR LANDSCAPING IN THE RIGHT-OF-WAY AT 1001 W STREET NW Planner Welsh summarized the proposed conditions to be applied to the permit: including increasing the width of the walking path to 5 feet, a 2-foot clear zone for site distance, and a hold harmless agreement. The applicant was unable to acquire the $1 million liability insurance, which is the standard amount, but could acquire $500,000. The Committee agreed to the amount of insurance, if the City is named as an additional insured. It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve Right-of-Way Use Permit 05-2, with the conditions as recommended. Motion carried. C. CHANGE ORDER #1 TO CONTRACT 04-21 WITH PETERSON BROTHERS INC. FOR WORK ON PROJECT NO. C420A, TERRACE DRIVE GUARDRAIL The Committee requested that staff consider adding the damaged Oravetz guardrail to the contract. It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve Change Order #1 to Contract 04-21 with Peterson Brothers, Inc. Motion carried. D. FINAL PAY ESTIMATE NO.3 TO CONTRACT 04-10 WITH CONSTRUCT COMPANY AND ACCEPT CONSTRUCTION OF PROJECT NO. C316A, SOUND TRANSIT KISS AND RIDE LOT It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve Final Pay Estimate #3 to Contract 04-10 and accept construction of No. C316A. Motion carried. Public Works Committee Minutes February 14. 2005 III. ISSUES A. ORDINANCE NO. 5889 AMENDING AUBURN CITY CODE TITLE 13 ENTITLED "WATER, SEWERS, AND PUBLIC UTILITIES" FOR THE PURPOSE OF ADDING ASSESSMENTS FOR HYDRANT METER ASSEMBLY PERMIT VIOLATIONS AND PENALTIES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Ordinance No. 5889. Motion carried. B. ORDINANCE NO. 5898 AMENDING AUBURN CITY CODE TITLE 13 ENTITLED "WATER, SEWERS, AND PUBLIC UTILITIES" FOR THE PURPOSE OF REVISING THE "TAKE OR PAY" WHOLESALE WATER RATES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Ordinance No. 5898. Motion carried. C. RESOLUTION NO. 3817, INTERIM WATER SALES AGREEMENT BETWEEN THE CITY AND COVINGTON WATER DISTRICT AND WATER DISTRICT NO. 111 It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution No. 3817. Motion carried. D. RESOLUTION 3814, INTERLOCAL AGREEMENT BETWEEN THE CITY AND AUBURN SCHOOL DISTRICT NO. 408 RELATED TO PROJECT NO. C425A, PIONEER ELEMENTARY WALKWAY IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution No. 3814. Motion carried. E. RESOLUTION NO. 3824, INTERLOCAL AGREEMENT BETWEEN THE CITY AND THE LAKE HAVEN UTILITY DISTRICT TO PROVIDE SANITARY SEWER SERVICE FROM AUBURN TO PROPERTY LOCATED WITHIN THE LAKEHAVEN UTILITY DISTRICT'S SANITARY SEWER SERVICE AREA It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution No. 3824. Motion carried. IV. DISCUSSION AND INFORMATION A. WEST HILL PAA Planning Director Krauss informed the Committee that he had attended a meeting with King County, as part of a pilot project in order to facilitate annexation of an area on West Hill to avoid problems encountered with annexation of some areas on Lea Hill. If agreement is reached, it would only pertain to new development, and not impact areas already developed. Two issues of concern are transportation and storm drainage. King County limits storm drainage requirements to individual developments, with the property owner required to fix any problems, while the City considers how the development impacts the storm drainage system in the entire area. This pilot project is expected to be completed in the spring. The Committee was in favor of continuing discussions with the County. Page 2 Public Works Committee Minutes February 14. 2005 B. PROPOSED ANNEXATION AREA PILOT PROJECT WITH KING COUNTY This item was a duplicate of Item IV. A. C. RESOLUTION NO. 3816 TELEPHONE SERVICE AGREEMENT WITH QWEST IS Director Rempher informed the Committee that the proposed agreement was a renewal of the current agreement with Qwest, and that the Finance Committee would bring the agreement renewal to the full Council at their next meeting. D. 2005 COMMITTEE WORK AGENDA This item was discussed as the last agenda item. In response to a question from the Committee, Assistant City Engineer Gaub explained that there is a need to address the grading and land clearing code and fees. The current adopted International Building Code does not adequately cover grading permit exemptions and fees. In addition, the current City Code allows land clearing permits, but there are no fees identified at this time. After adding one Item under Transportation to review the current policy and procedures for City authorization of private streets, the Committee approved the work agenda. E. SAVE OUR STREETS PROGRAM Traffic Engineer Philpot updated the Committee on the status of the SOS program and displayed a map of the proposed streets for the 2005 program. The amount of $300,000 is being allocated for the reconstruction of M Street SE between 3yth Street SE and M Place. Staff had examined the feasibility of using some chip seal with fog and some chip seal with slurry seal; but it was not cost effective to split the two types of coverage, so the recommendation is to use the chip seal with the slurry seal for all the treatments this year. Staff plans to prepare more streets than it is anticipated can be chip sealed. This will allow staff to expand the chip seal project if bids are favorable, or have additional preparation completed for the 2006 projects if bids this year are as estimated. The Committee concurred with the pr~osal but wanted to look at the feasibility of extending an M Street SE pedestrian path to 33 Street SE with the first phase of the M Street improvements. F. INTERSECTION OF EAST MAIN AND D STREET TRAFFIC CONTROL AND PARKING With recently restricted parking along East Main Street and D Street SE, some businesses lost parking for customers. One business owner was present to discuss parking needs just east of D Street. The addition of a 4-way stop would allow for additional parking and increase safety. In discussing the merits of the proposal, it was noted that it is also supportable from the perspective of proximity to Washington Elementary School, which is a safe walking route. A four-way stop would be consistent with the goal of slowing and calming traffic in this corridor. Although there is not an engineering warrant requiring a 4-way stop, Engineer Philpot stated that the change could go to Council as a consent item. Following discussion, the Committee favored the 4-way stop. Page 3 Public Works Committee Minutes February 14. 2005 G. LAKELAND WATER SUPPLY PLANNING AND SERVICE STANDARDS At the City's current Level of Service Standards, with the addition of Well 5B scheduled to be in service this summer, Utilities Engineer Huskey reported that it is expected there will be enough water to serve existing and committed customers in the Lakeland service area during a drought situation. However, future development will necessitate additional water infrastructure improvements to accommodate additional demands on the system. The Committee requested that staff come back with additional water supply planning information related to such future development. H. AUBURN WAY SOUTH MEDIAN PROJECT Director Dowdy informed the Committee that he had met with representatives of Auburn Youth Resources to discuss their concerns about the median proposed on Auburn Way South blocking left turn access to their building for southbound entering and exiting traffic. Engineer Dvorak displayed a map explaining that the median blocking the AYR access was designed to resolve a safety concern that was identified in the first phase of the SR 164 Corridor Safety Study. The left turns on the high accident corridor road with speeds up to 45 mph are unsafe, and the use of the public alley along the north end of the site providing access at 15 mph is a safe alternative. Director Dowdy pointed out that A YR is considering adding a second story to one of their buildings, which would automatically subject the development to the City's design standards, which would restrict the existing access to right-in and right-out turns only. It was also noted that the City's current design respects those setback and access standards that have been adopted by the City. After discussion, the Committee was in favor of the project as presented, and were in favor of a meeting with staff and A YR representatives to explain the safety issue, and work with them to mitigate the impacts. I. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 5 . C326A. C St SW Improvements - Contract A: Senior Project Engineer Helbig informed the Committee that all of the underground work is completed, and that pavement work is expected to begin next week. Director Dowdy mentioned that the City of Pacific had approved installation of a prohibitive left turn sign when traveling westbound on 4151 Street/Ellingson Road south onto Skinner Road, which is expected to increase efficiency in moving westbound traffic and improve safety. Item 10. C1014. Auburn Way South Safety Improvements: Chair Wagner questioned the projected advertisement date of February 2005. Assistant City Engineer Gaub reported that a redesign of the intersection for the construction of the fourth leg has been done and is in the approval process. However, this would not allow the leg to function until the required easement is in place. Upon approval, the City is ready to proceed with advertising the project. Page 4 Public Works Committee Minutes Februarv 14. 2005 Chair Wagner requested that the SR164 Study be added to the capital project spreadsheet, so that the Committee can be updated on the status. Director Dowdy reported that a meeting with State and County representatives had been held. During the construction of SR18, the State encountered an unstable clay layer creating several slides that were expensive to stabilize. They reported that it appeared that a similar layer is present along the ridgeline from the Noble Court intersection, extending south and east through the Academy properties. The State geotechnical engineers suggested that a route aligned near Noble Court Apartments may prove to be more financially feasible for the link road because it would avoid this unstable clay layer which lies approximately 60 feet below the surface. There was some discussion about how beneficial this particular route would be to serve as a by-pass. The consultants will be evaluating several alignment alternatives in addition to this proposal. Director Dowdy reported that he requested that the State provide some feedback and input into the minimum improvements needed to use the existing roadway along Academy Drive as an emergency road for police vehicles and ambulances only. Discussions with the Fire Department have indicated that they would not see an improvement in response time for fire trucks as it would likely be more cost effective to pre-position a fire truck on the plateau during events; however, for other emergency services this route would be very valuable. Director Dowdy also discussed the need to bring an ordinance to the City Council to officially close the 'B' Street SE right-of-way, which was closed by City crews after agreement between the City and the Auburn Downtown Association that the roadway be closed to vehicular traffic and be used as a pedestrian corridor and for special community events only. Committee members concurred with staff's proposal to go directly to the next Council Meeting for action. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:30 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee 011' ·dz6rlLEh~'J.- c2 P ,z()¿>5 (j / File: 17 (17.2) REF. H:\PWCAgendaMinutes/021405Minutes Page 5