The URL can be used to link to this page

Home My WebLink About03-14-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE March 14, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino. Member Roger Thordarson absence was excused. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Project Engineer Robert Lee, Sanitary Sewer Engineer Jeff Roscoe, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee approve the Public Works Committee minutes for February 28, 2005, as submitted. Motion carried. B. WHITE MOUNTAIN TRAILS WATER MAIN REMOVAL DELAY AGREEMENT It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee grant the Public Works Director authority to execute a Water Main Removal Delay Agreement with C & M Development Partners, LLC, with the revision that the termination date be at the time of annexation to the City. Motion carried. C. ALL WAY STOP CONTROL AT D STREET SE AND EAST MAIN STREET It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee recommend Council approve an all-way stop at D Street SE and East Main Street. Motion carried. D. AWARD CONTRACT 04-28, PROJECT NO. C326B, C STREET SW ROADWAY IMPROVEMENTS - CONTRACT B, TO R.W. SCOTT CONSTRUCTION, ON THEIR LOW BID OF $1,748,316.18 It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee recommend Council award Contract No. 04-28 to R.W. Scott Construction. Motion carried. E. AWARD SMALL WORKS CONTRACT 04-26, PROJECT NO. C221B, 15TH STREET NW MEDIAN LANDSCAPE ENHANCEMENT, TO EMERALD PAVING, INC., ON THEIR LOW BID OF $72,820 It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee recommend Council award Small Works Contract No. 04-26 to Emerald Paving, Inc. Motion carried. Public Works Committee Minutes March 14. 2005 F. AWARD SMALL WORKS CONTRACT 05-05, PROJECT NO. C502A, 2005 CITYWIDE CRACK SEAL PROJECT - NON-CLASSIFIED, AA ASPHAL TlNG, INC., ON THEIR LOW BID OF $93,900 It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee recommend Council award Small Works Contract No. 05-05 to AA Asphalting, Inc. Motion carried. G. APPROVE FINAL PAY ESTIMATE #4 TO CONTRACT 03-01, WITH DENNIS R. CRAIG CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C303A, 41sT STREET SE AND A STREET SE CAPACITY IMPROVEMENTS It was moved by Member Cerino, seconded by Chairman Wagner, that the Committee recommend Council approve Final Pay Estimate #4 to Contract 03-01 and accept construction of Project No. C303A. Motion carried. III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. ORDINANCE NO. 5904, AUTHORIZING AMENDMENT TO THE CITY'S 2005 BUDGET Finance Director Coleman informed the Committee about proposed amendments to the 2005 budget, including updates of working capital fund balances in the storm fund for the period ending December 2004. Working capital in the storm fund is projected to be approximately $2.9 million by the end of 2005. Chair Wagner raised concern that the Arterial 1 02 Street Fund's 2004 ending balance could possibly be one of the lowest ever. Director Dowdy pointed out that in order to balance the TIP, the City may need to apply for funds from the Public Trust Fund. Chair Wagner requested that Director Coleman research the amount of funds in the REET funds that could be used. B. KING COUNTY INFLOW & INFILTRATION PROGRAM Mark Buscher, representative of King County Waste Water, distributed copies of the Assessment Report and the Alternatives/Options Report, based on results of the I & I Program, recently completed. Work started on the I & I Program in 2000. The focus was on identifying the sources of storm water runoff that ends up in wastewater conveyance and wastewater treatment plants that doesn't need to be collected in the system. Ten pilot projects were done in 2003 to form a regional needs assessment of the issue and to see if specific sources could be detected through monitoring stations. Results showed that the majority of the City has low amounts of I and I, typical of most local agencies, but there are segments that have high levels. Frequent causes are leaking manhole covers and private property storm runoff. Results can be measured down to the mini-basin, which could include approximately a couple of hundred households. More finite detection would require the use of cameras or smoke. Once the reports have been distributed to other agencies, efforts will focus on cost estimates of proposed alternatives and cost-benefit analysis. Recommendations are expected to be forthcoming in the fall of 2005. Page 2 l Public Works Committee Minutes March 14. 2005 C. SAVE OUR STREETS (SOS) PROJECT SIGNS Traffic Engineer Philpot presented the proposed signs for the identification of streets repaired under the SOS project, continuing the same style as the signs used during the election campaign. Committee suggestions included a statement that these are your SOS funds at work or in action. Chair Wagner emphasized the signs should convey the message that, during the first years, the focus will be to save the streets that can be repaired before they deteriorate and require rebuilding, with streets requiring more extensive work to be done later in the program. Additional information about the program and priorities can be incorporated into the City's website, articles in the newspaper, and information provided during Auburn Good Ole Days. Engineer Philpot presented a staff paper on pavement treatment alternatives comparing % inch Class "G" Overlay as an alternative to a Chip and Slurry Seal Combination. The Class "G" overlay generally unravels under heavy traffic found on public streets, including buses and garbage trucks, and is usually applied in parking lots and trails where traffic loads are lighter. Staff proposed a small scale test of the Class "G" be done to evaluate during the next year. Engineer Philpot informed the Committee about the possibility of applying the SOS funding, of $500,000, which could allow the extension of the rebuild of M Street SE, which is currently planned for paving from 37'h Street SE to M Place, but could potentially be paved north to 29th Street SE, if the City can combine the expected $500,000 federal grant. However, the federal funding would not likely be available until next year. Excess money this year from the M Street SE portion of the program would be available to do additional chip/slurry seal in other areas. The Committee consensus was to hold off making a final decision until the funding was dedicated, since during the campaign the public voted in favor based on specific streets done this year. D. TRAFFIC CONTROL AT 53RD AND RANDALL Engineer Philpot reported that the intersection of 53rd Street SE and Randall Avenue SE does not warrant an all-way stop, based on engineering standards. Since there is a curve leading into the intersection, which interrupts site distance, additional safety treatments would need to be considered, including advance warning signs, stop ahead signs with blinking red beacons. The cost would be approximately $14,000. The Committee favored the installation of the all- way stop. Engineer Philpot will bring an agenda bill to the Committee for action at the next meeting. E. TRAFFIC CONTROL AT MILL POND DRIVE AND LAKE LAND HILLS WAY Engineer Philpot informed the Committee that the intersection of Mill Pond Drive and Lakeland Hills Way does not warrant an all-way stop, based on engineering standards. There are site distance issues for drivers turning onto Lakeland Hills Way from Mill Pond Drive. The intersection would require additional blinking warning signs. The Committee requested the proposal be discussed with the residents along Mill Pond Drive, who may be impacted by the flashing lights. The Committee favored the all-way stops, if the residents concur. The Committee also favored exploring the possibility of a pedestrian crosswalk at the intersection. Page 3 Public Works Committee Minutes March 14. 2005 F. SIDEWALK INVENTORY AND CONDITON MAP Engineer Philpot presented a map showing the completed sidewalk inventory and condition evaluation; showing streets where there are no existing sidewalks, sidewalks in good condition, sidewalks that have some cracking, and sidewalks posing a potential tripping hazard. The Committee discussed the results and the need to develop a program of sidewalk repair for those sidewalks posing a potential tripping hazard; repairs to be completed by the end of 2006. G. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 24. C308A. Sidewalk Improvement Proiect: Senior Engineer Helbig reported that the final design is being completed and the project is expected to go out to bid this month. Item 25. C302B. West Vallev Hiahwav Pedestrian Facilities: Design is in process, with an expected advertisement date in April 2005. Item 5. C324A. Well 5B: Assistant City Engineer Gaub reported that the project is on schedule with a projected completion date of June 2005. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:00 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ~ ;2'6 I .;fOO 5 File: 17 (17.2) REF. H:\PWCAgendaMinutesl031405Minutes Page 4