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HomeMy WebLinkAbout03-28-2005 lJITY OF " ¡¡11 ,....0!1 Ii';: - m ffi; .\Ä1 - .dJ .... ._,,' - ,,,!,,,,,, l;t, /'" ...,~ WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE March 28, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Project Engineer Jennifer Dvorak, Assistant Project Engineer Brian Coleman, Utilities Engineer Duane Huskey, Sanitary Sewer Engineer Jeff Roscoe, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, and Information Services Director Lorrie Rempher, Secretary Lorna Dahlke. others in attendance were: Ron and Susan Hankinson. II. CONSENT AGENDA A APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Cerino, that the Committee approve the Public Works Committee minutes for March 14,2005, as submitted. Motion carried. B. SURPLUS OF VEHICLE It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council approve surplus of vehicle. Motion carried. C. PERMISSION TO ADVERTISE PROJECT NO. C9056, AUBURN WAY SOUTH SEWER REPLACEMENT Sanitary Sewer Engineer Roscoe informed the Committee that this phase of the project is expected to be completed by the end of 2005. In establishing parameters for construction, work along Auburn Way South will be planned to occur during the night, approximately 7:00 p.m. to 6:00 am, Construction will be excluded on nights when concerts are scheduied. There may possibly be some weekend work. Chair Wagner requested that the Auburn School District and Sound Transit be informed, so that they are aware construction may impact bus schedules and bus stops. Information is planned to be sent to the impacted residents in the area, as well as signage for commuters, and possibly construction updates could be broadcast on a radio station. It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council grant permission to advertise Project No. C9056, Auburn Way South Sewer Replacement Motion carried. D. AWARD CONTRACT 04-24, PROJECT NO. C228A, 2004 SANITARY SEWER REPAIR AND REPLACEMENT, TO RODARTE CONSTRUCTION ON THEIR LOW BID OF $1,192,853 It was moved by Member Thordarson, seconded by Member Cerino, that the Committee Public Works Committee Minutes March 28. 2005 recommend Council award Contract No. 04-24 to Rodarte Construction. Motion carried. III. ISSUES A RESOLUTION NO. 3796, INTERLOCAL AGREEMENT WITH THE CITY OF BONNEY LAKE TO PROVIDE SANITARY SEWER SERVICE TO A PORTION OF THE BONNEY LAKE SANITARY SEWER SERVICE AREA AS AMENDED In response to a question from the Committee regarding sewer SDC's, Engineer Roscoe reported that we would charge our rates to Bonney Lake, and then Bonney Lake would charge the users. Language in this portion of the agreement will be modified for clarity. The Committee questioned the inclusion of stipulations for commercial development since the requested service is for single family residential; however it was decided to leave the stipulation in the agreement to cover commercial development that could possibly occur in the future. Chair Wagner requested the statement that we are taking this action to protect the quality of the water in Lake Tapps be added, since it was one of the major reasons for approval. It was moved by Member Thordarson, seconded by Member Cerino, that the Committee recommend Council adopt Resolution No. 3796, as amended. Motion carried. IV. DISCUSSION AND INFORMATION A SOOS CREEK INTERLOCAL AGREEMENT When the Council recently passed an ordinance requiring annexation to the City prior to provision of water or sewer in the PAA, the existing agreement with Soos Creek Water and Sewer District was not addressed. With this existing agreement, the City standards would be required for issuance of a certificate of sewer availability, which would then require the applicant to bring in the plat for civil review, approval and compliance with City standards. The City would also obtain a pre-annexation agreement. The Committee consensus was to continue with the present agreement. B. STATUS OF PROPERTY ACQUISITION FOR PROJECT NO. C1006, 3RD AND CROSS STREETS Engineer Dvorak informed the Committee that offers to purchase were made to all the property owners. One parcel has settled and two others appear close to a settlement. Two property owners have been resistant to negotiations and have shown an unwillingness to negotiate. The project has been designed to minimize the impacts on all properties. Following discussion, the Committee consensus was to begin condemnation actions for the property owners who were not willing to enter into negotiations. C. STATUS OF PROJECT NO. C307A, INTELLIGENT TRAFFIC SYSTEM (ITS) PROCUREMENT CONTRACT Director Rempher informed the Committee that efforts have been made to move this project forward, that the software procurement contract was being reviewed by the City Attorney, and the fiber has already been procured and is waiting in the vendor warehouse until a contractor is selected. Traffic Operations Engineer Ryan Johnstone will program the timing of the traffic signals using this system. Page 2 Public Works Committee Minutes March 28. 2005 D. PARKING RESTRICTION ON 6TH STREET NE This item was discussed as the first Discussion Item. Transportation Planner Welsh informed the Committee that this issue had been raised at a public meeting with local residents last fall, when they requested parking restrictions along 6th Street NE. At that time, the City conducted a trial of temporary parking restriction at all times for 90 days. After the 90-day trial, the majority of residents favored a daytime only parking restriction from approximately 9:00 a.m. to 4:00 p.m. every day. The Committee consensus was to postpone action on additional sidewalk/walking paths improvements, including a potential walking path along the south side of 6th Street NE, until a public meeting can be held with residents in the area to review options and drawings. A sewer replacement project is planned this year on 6th Street NE, so improvements to the street could be incorporated into the sewer project, and a portion could possibly be paid from funds in the SOS program. The Committee favored the installation of signs that restrict the parking from 9:00 a.m. until 4:00 p.m., Monday through Saturday. The Committee also agreed to remove some of the parking along M Street NE in the vicinity of 6th Street NE, only for improved sight distance near driveways. Ron Hankinson, one of the residents who live along 6th Street NE, informed the Committee that he had recently done a survey of local residents that supported the Committee decision. Another concern of residents was the safety at the bus stop, since drivers pulling out from driveways into traffic, cannot see around parked cars. E. POLICIES FOR SCHOOL ZONE FLASHING LIGHTS Traffic Engineer Philpot informed the Committee that staff had met with representatives from Auburn School District (ASD) regarding the placement of flashing school zone signs around schools. ASD raised concerns regarding whether school staff would be required to manually turn the flashing signs off and on, and be responsible for ensuring that the signs are on when students are in the area, since there are after school activities. Engineer Philpot said the signs can be preset for times during the school day, as well as for other times when activities occur on a regular basis, if that was the direction chosen. Engineer Philpot explained that there may be some liability issues and potential impacts on man-hours related to using them for non- regular events. The Committee recommended that the City should participate with some of the costs, possibly a 50% participation; and a prioritized list of schools recommended by the ASD for inclusion in the program. In addition Engineer Philpot summarized for the Committee the discussion with the school district regarding improvement to 4th Street NE. The school district requested that decisions regarding signage and/or pedestrian crossing enhancements at the high school be postponed for a couple of years, until traffic patterns normalize after moving approximately 900 students to the new high school opening next fall on Lea Hill. Committee consensus was to recommend the flashing signs be on for only before and after school. The Committee requested that feedback from Judge Patrick Burns be pursued on the use of flashing signs since he had interpreted that the law required the enforcement of school speed limits at all times. Page 3 Public Works Committee Minutes March 28. 2005 F. TRAFFIC CONTROL AT D STREET NE AND AUBURN WAY NORTH Commuters trying to avoid turning left onto Auburn Way North from westbound 27th Street, travel south onto D Street NE, and make a left turn southbound onto Auburn Way North, creating a hazard. Staff recommended that the installation of a curb on Auburn Way North and D Street NE would alleviate the turning movement The Committee agreed with the staff recommendation and requested that signage be posted informing drivers of the change. G. LEFT TURN LANES AT M STREET SE ONTO AUBURN WAY SOUTH The Committee discussed moving the inside left turn lane from M Street SE onto southbound Auburn Way South further back from the intersection to allow more room for drivers traveling north on Auburn Way South to make a right turn onto M Street SE. Since that revision could not be made without replacing signal detection loops, the Committee consensus was to leave the lanes as they are currently and include the changes in the project that is planned at the intersection in the near future. H. RESOLUTION NO. 3847, DESIGNATE DOWNTOWN BURIEN AS AN URBAN CENTER The Committee consensus was approval of Resolution No. 3847. I. CAPITAL PROJECT STATUS REPORT The following item was briefly discussed: Item 10. C9056, Auburn Wav South Sewer Improvements: Chair Wagner requested that each project phase be shown on the capital project report and funds for each phase be specified. J. OTHER DISCUSSION Director Dowdy informed the Committee that a field tour to other local municipalities which have local street programs similar to the City's new SOS program, is being planned. With minimal interest shown by contractors to bid on the street repair and rebuilding, the City would like to investigate how other municipalities are encouraging competitive bids and the types of materials that are being used. Since residents near the intersection of Lakeland Hills Way and Mill Pond Drive did not have objections to flashing warning lights and an all way stop at Lakeland Hills Way and Mill Pond Drive, the Committee favored the planned installation. Staff will complete the cost estimate for the next Committee meeting for review. The Committee requested the status of the signal light project at the intersection of Oravetz Road and Kersey Way. Assistant City Engineer Gaub said the design would be updated for bidding and that additional discussions with Icon and Segale were needed to complete the design. Construction will likely be late this year. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:15 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ~ Page 4 II. c2DUS I