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Home My WebLink About04-11-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE April 11 , 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Traffic Operations Engineer Ryan Johnstone, Project Engineer Jennifer Dvorak, Finance Director Shelley Coleman, City Attorney Dan Heid, Community Development Administrator David Osaki, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, Utility Accounting Manager Julie Sharkich, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for March 28, 2005, as submitted. Motion carried. B. CHANGE ORDER NO.1 TO CONTRACT 04-18 WITH SIGNAL ELECTRIC FOR EMERGENCY WORK RELATED TO PROJECT NO. MS 781, 2004 TRAFFIC SIGNAL SAFETY IMPROVEMENTS Member Peloza pointed out that the project budget status sheet had an error in the totals calculations: budgeted funds totals for 2004 plus 2005 should be changed to $27,008, which also impacted the total sum, changing the fund project contingency to $107,992. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Change Order #1 to Contract 04-18 with Signal Electric, as corrected. Motion carried. C. 53RD STREET SE AND RANDALL AVENUE ALL-WAY STOP CONTROL It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve all-way stop control at 53,d Street SE and Randall Avenue. Motion carried. D. LAKELAND HILLS WAY AND MILL POND DRIVE ALL-WAY STOP CONTROL It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve all-way stop control at Lakeland Hills Way and Mill Pond Drive. Motion carried. Public Works Committee Minutes April 11.2005 III. ISSUES A. ORDINANCE NO. 5910 REGARDING PROPERTY ACQUISITION RELATED TO PROJECT NO. C1006, 3RD STREET SE AND CROSS STREET ROAD IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Ordinance No. 5910. Motion carried. B. RESOLUTION NO. 3848 TO AMEND INTERLOCAL WITH THE CITY OF PACIFIC FOR FINAL DESIGN OF PROJECT NO. C229A, BNSF/EAST VALLEY HIGHWAY PEDESTRIAN UNDERPASS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3848. Motion carried. C. RESOLUTION NO. 3851 AUTHORIZING A LOCAL AGENCY AGREEMENT WITH WSDOT RELATED TO PROJECT NO. C507A, AUBURN/PACIFIC TRAIL It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3851. Motion carried. D. RESOLUTION NO. 3852 AUTHORIZING A LOCAL AGENCY AGREEMENT WITH WSDOT RELATED TO PROJECT NO. C207A, A STREET NW EXTENSION PROJECT It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3852. Motion carried E. RESOLUTION NO. 3853 AUTHORIZING A LOCAL AGENCY AGREEMENT WITH WSDOT RELATED TO PROJECT NO. C501A, URBAN CENTER TRANSPORTATION SYSTEM MANAGEMENT (TSM) IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3853. Motion carried. IV. DISCUSSION AND INFORMATION A. AUBURN CARES PROGRAM Director Coleman informed the Committee that the City is proposing to implement a program allowing City utility customers to pay, as a donation, into a fund to be used to provide assistance to those in need for heating bills, utility payments, or other needs. It would be available to Auburn residents only and administered through the Auburn Food Bank. Various ways to inform the public were discussed, including a possible flyer to be sent with the utility bills, or putting information on the City webpage. The Committee was in favor of the proposed program. B. UTILITY BILLING PROGRAM UPDATES Utility Accounting Manager Sharkich briefed the Committee on the implementation of the new utility billing system, projected for May 2005. Staff had started reviewing utility systems in 2004, in order to replace the current system, which is obsolete and no longer able to be updated. Page 2 Public Works Committee Minutes April 11. 2005 Spring brook Software was selected based on the high level of automation, which could lower the amount of manual input needed currently; flexibility; and customer service, allowing customers more choices on how to pay, including direct debit/credit cards and paying on line. The Committee discussed the estimated costs involved in converting from a bi-monthly to a monthly billing cycle for utilities. The Committee requested that a more detailed analysis of estimated costs of converting be done. C. CRITICAL AREAS ORDINANCE Community Development Administrator Osaki reviewed the proposed Critical Areas Ordinance (CAO) with the Committee, including updates since last fall that incorporated comments from the Committee, the Planning and Community Development Committee, and the public. Since the Committee reviewed a proposed CAO in November 2004, most of the subsequent discussion focused on the width of the buffers along wetlands. Administrator Osaki reported that the key item is increased flexibility. Previously, buffer widths were expressed in ranges based on the size of the wetlands and streams. It is proposed that buffer size begin at a lower size, but allow for the Planning Director to increase the amount of buffers required based on site conditions, which allows for greater flexibility. As part of the determination in wetland classification, if it is determined that the wetlands have no value or function, it can be filled. Chair Wagner pointed out that the City does not want to place unnecessary impacts on developers or single family residents, but the CAO is required under the Growth Management Act. Chair Wagner suggested that the reference to "sensitive" species be deleted, and that areas along streams and wetlands that currently exist in nonconformance be grandfathered. After much discussion, the Committee consensus was in favor of the proposed CAO as presented, with the suggested modifications. Manager Osaki reported that the CAO is anticipated to come before the Council at the May 2, 2005, meeting. D. LAKELAND HILLS WAY STOP CONTROL PLANS Traffic Engineer Philpot reported that Lakeland residents, who attended a recent homeowners association meeting, expressed positive feedback regarding the all-way stop proposed at Lakeland Hills Way and Mill Pond Drive. After discussion, the Committee requested staff to bring back a consent item to the next meeting for all-way stop control at the intersection of 62nd Street SE and Lakeland Hills Way and at the intersection of 69th Street SE and Lakeland Hills Way. The Committee also requested staff to investigate the standards for any signal that Pierce County is proposing at the intersection of 62nd Street SE and Lake Tapps Parkway and if there would be additional cost to the City to have the signal constructed to City standards versus County standards. Page 3 Public Works Committee Minutes April 11. 2005 E. ORDINANCE NO. XXXX TO AMEND AUBURN CITY CODE XXXXX RELATED TO CONTRACT AUTHORITY This item was discussed after Discussion Item B. City Attorney Dan Heid summarized a proposed ordinance to amend City Code to grant the Mayor the authority to negotiate and award contracts within the Mayor's budget authority. The Committee was in favor of the change and requested the City Attorney to draft an ordinance for processing through the appropriate committees for Council approval. F. PROJECT NO. C409A, AUBURN WAY PEDESTRIAN IMPROVEMENTS Project Engineer Dvorak reviewed a drawing of proposed pedestrian improvements at the intersection of Auburn Way North and East Main Street; including signal modifications, lane configurations/designations, and bulbing out of sidewalks. The Committee was in favor of utilizing a split phase traffic signal for the eastbound and westbound directions, and incorporating pedestrian crossing countdown indicators, but requested that any reconfiguration of sidewalks be delayed until the aforementioned improvements are completed and their impacts reviewed and revisited in about six months. G. CAPITAL PROJECT STATUS REPORT These items were briefly discussed: Item 3. C326A. C Street SW Improvements Contract A: Assistant City Engineer Gaub reported that the construction is 90% completed, with the signal at the Safeway entrance remaining. Chair Wagner inquired if the traffic would be impacted by the signal not being installed at the Safeway truck entrance by their opening date. Engineer Gaub answered that the truck traffic is not anticipated to be a problem and that Safeway has been operating trucks in and out of the site for the last few weeks. Item 8. C326A. C Street SW Improvements Contract B: Assistant City Engineer Gaub stated that the City had received approval from the EDA on Friday to allow the notice to proceed to be issued to the contractor. Item 16. C1014. Auburn Way South Safety Improvements: It is anticipated the project will continue through the summer months. The contractor will not be allowed to work on concert nights and will be required to have two lanes in either direction open to traffic. Item 23. C411A. Academy Drive Geotech Study: Costs for options are being compiled, and results will be brought back to the Committee at a future meeting. SOS C502D. M Street SE Improvements - The possibility of beginning design was discussed along with the potential impacts this may have on funds to be used as match to the federal grant that is anticipated for the project. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:25 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ¿'J. . 'f' f)ý 1¿'" ,/ i~OU " eX?, (~ (.:;;) / File: 17 (17.2) REF. H:\PWCAgendaMinutes041105Minutes Page 4