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HomeMy WebLinkAbout05-09-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE MAY 9,2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Roger Thordarson and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Scott Nutter, Project Engineer Robert Lee, Sanitary Sewer Engineer Jeff Roscoe, Traffic Operations Engineer Ryan Johnstone, Street Systems Engineer Apprentice Seth Wickstrom, City Attorney Dan Heid, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 25, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 05-11, AUBURN PARKS & RECREATION, CLEAN S It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 05-11. Motion carried. C. AGREEMENT FOR PROFESSIONAL SERVICES NO. AG-C-248 WITH GORDON, THOMAS, HONEYWELL, MALANCA, PETERSON & DAHEIM LLP FOR LEGAL REPRESENTATION RELATED TO THE CASCADE WATER ALLIANCE It was moved by Member Thordarson, seconded by Member Peloza that the Committee recommend Council approve Consultant Agreement AG-C-248. Motion carried. D. ALL-WAY STOP CONTROL AT 'F' STREET SE AND 25TH STREET SE It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve all-way stop control at 'F' Street SE and 25th Street SE. Motion carried. E. ALL WAY STOP CONTROL AT 'F' STREET SE AND 27TH STREET SE It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve all-way stop control at 'F' Street SE and 27'h Street SE. Motion carried. F. INITIATE PROJECT C504A, R STREET SE UTILITY IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee Public Works Committee Minutes Mav 9, 2005 approve initiation of Project No. C504A, R Street SE Utility Improvements. Motion carried. G. AWARD CONTRACT 05-06, PROJECT NO. C9056, AUBURN WAY SOUTH SEWER REPLACEMENT - PHASE 1, TO RODARTE CONSTRUCTION ON THEIR LOW BID OF $3,072,775 PLUS WA STATE SALES TAX OF $270,404.20 FOR A TOTAL CONTRACT PRICE OF $3,343,179.20 A revised agenda bill was distributed to the Committee. The Committee discussed the project construction impacts on commuters and local residential traffic. Information regarding the project is expected to be distributed by flyers and information signs posted along the roadway, as well as information on the City's website. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-06 to Rodarte Construction. Motion carried. H. AWARD CONTRACT 05-14, PROJECT NO. C502B, 2005 CITY-WIDE PATCHING PROJECT - NON-CLASSIFIED STREETS, TO NORTHWEST ASPHALT, INC. ON THEIR LOW BID OF $181,376 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-14 to Northwest Asphalt Inc. Motion carried. I. AWARD SMALL WORKS CONTRACT 04-27, PROJECT NO. C308A, SIDEWALK IMPROVEMENTS PROJECT, TO SERPANOK CONSTRUCTION, INC., ON THEIR LOW BID OF $118,908 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 04-27 to Serpanok Construction Inc. Motion carried. III. ISSUES A. ORDINANCE NO. 5917 CREATING A NEW SECTION 10.36.346 OF THE AUBURN CITY CODE RELATING TO PROHIBITED PARKING AREAS In response to a question regarding the status of the potential pedestrian pathway along one side of 6th Street NE, City Engineer/Assistant Director Selle informed the Committee that staff would meet with residents of the area to explain proposals and costs, and provide feedback to the Committee. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Ordinance No. 5917. Motion carried. B. RESOLUTION NO. 3858 APPROVAL A UTILITY EXTENSION AGREEMENT BETWEEN THE CITY AND KENT 160 LLC This item came before the Committee by agenda modification. The Committee discussed the agreement, which would approve the extension of sanitary sewer service from the City sewer service to the proposed development on Lea Hill. Issues to be addressed would include, but not be limited to: street construction design and standards, Page 2 Public Works Committee Minutes Mav 9. 2005 locations of pedestrian crossings, safe walking paths to the local schools, storm improvements, and number of dwelling units per acre. The proposed agreement was brought before the Committee as an agenda modification. Staff had received the key map exhibits only 30 minutes prior to the meeting, so staff and the Committee members had not had an opportunity to review the proposed agreement or the key map exhibits in advance of the meeting. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee table action on Resolution No. 3858 to the next Committee meeting. Motion carried. With time restraints for start of construction, Mayor Lewis suggested adding the item to the May 16,2005, Council agenda, without discussion or recommendation from the Committee. If there is cause for concern over the proposed agreement, the item could be removed from the agenda prior to the meeting. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee remove the action on Resolution NO.3858 from its tabled status and have Resolution No. 3858 forwarded onto the regular Council agenda for the May 16, 2005, Council meeting, with no recommendation by the Public Works Committee. Motion carried. IV. DISCUSSION AND INFORMATION A. UPDATE WEST MAIN STREET Project Engineer Nutter reviewed the proposed non-motorized project to include changes to West Main Street from the Sound Transit Station west to the Interurban Bike Trail. Engineer Nutter also presented a photo presentation of the existing street and a rendering of the proposed improvements, which include: removing parking on the north side of West Main Street to accommodate bike lanes; angle parking on F Street NW; removing all existing trees in the right-of-way; planting new trees in tree grates; street lighting to meet downtown standards developed by the Downtown taskforce; an overlay of the street; and possibilities to incorporate a gateway, other art or amenities. The Committee was in favor of the improvements. The proposed project will be reviewed with the Planning and Community Development Committee, and then the proposal will be brought to a public meeting. B. 2nd STREET SW ALL-WAY STOP CONSIDERATION Operations Engineer Johnstone briefed the Committee on the proposed all-way stop at 2nd Street NE and H Street NE. There is an all-way stop at both D Street SE and 2nd Street SE, and F Street SE and 2nd Street SE. City Engineer/Assistant Director Selle reported that the intersection of D Street SE and 2nd Street SE meets engineering warrants for all-way stops, however the other intersections do not. The Committee was in favor of the change, and requested that an action item be brought before the Committee at the next meeting. Page 3 Public Works Committee Minutes Mav 9. 2005 C. UPDATE REGARDING COMPREHENSIVE TRANSPORTATION PLAN Transportation Planner/Grants Manager Goodman briefed the Committee on the status of the Comprehensive Transportation Plan. She presented the graphic arts designs that were submitted in a contest from high school students from the Auburn School District to design a cover for the plan. The plan is mandated by state law to be updated every 6 years. A consuitant for the City had started the process in 2004, and Planner Goodman has continued the work. Aspects of the plan include deveioping street classifications, which had not been updated recently, and staff recommendations for policies. The Committee was in favor of the continued work and requested a workshop meeting be scheduled to review the recommended changes and policies prior to the plan publication. D. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 5. C324A. Well 5B: Construction is close to completion, and is expected to be done by the end of June 2005. About 1,000 feet of copper wire had been stolen from the site, which could possibly delay the project. Testing is expected to start before the end of May 2005. The well, connected to a deep aquifer, will provide a backup water supply to the Lakeland area. Item 6. C307A. Citv Wide ITS Improvements Proiect Phase 1A: Phase one construction is nearly completed. Item 10. C221 B, 15th Street NW Medians: Construction is expected to proceed when weather permits. Item 11. C307B. Citv Wide ITS Improvement Project: Additional matching funds of approximately $800,000 are required, and the City has applied for a loan with the State Public Works Trust Fund. Item22. SR-164 Corridor Stud v: When staff completes review of the data from the study by WSDOT, information will be passed along to other parties Item 25. C205A. Kersev Wav/Oravetz Road Traffic Siqnal: The Committee requested an update of the project, prior to going out to bid. Item 37. C502D. M Street Reconstruction: Director Dowdy informed the Committee that federal funds earmarked for this project have not been approved by Congress or the President. Unless the funds are approved by the end of May 2005, the funds will not be included in 2005 funds, but 2006 instead. The design of the project, as part of the Save Our Streets ~rogram, will be completed on the entire proposed M Street SE reconstruction from 37'h to 29t Street SE using funds this year. A separate storm infiltration project must be completed prior to the M Street improvements. Staff anticipates that the storm project will be constructed late this year, and that the M Street Reconstruction project will be constructed in 2006, when federal funds become available. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:10 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on 4 ð File: 17 (17.2) REF. H:\PWCAgendaMinutes050905Minutes .;2 3 ?-Do s' ) Page 4