HomeMy WebLinkAbout05-23-2005
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
May 23, 2005
WASHINGTON
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Roger Thordarson, Member Bill Peloza.
Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis
Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior
Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Storm Drainage Engineer Tim
Carlaw, Project Engineer Scott Nutter, Traffic Operations Engineer Ryan Johnstone, Street System
Engineer Seth Wickstrom, Finance Director Shelley Coleman, Planning Director Paul Krauss,
Senior Planner Mitzi McMahan, Environmental Protection Manager Aaron Nix, and Secretary Lorna
Dahlke.
II AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for May 9, 2005, and May 13, 2005, as
submitted. Motion carried.
B. PERMISSION TO ADVERTISE PROJECT NO. C502C, 2005 CITYWIDE ASPHALT
OVERLAYS, NON-CLASSIFIED STREETS
Staff briefed the Committee on the scope and proposed schedule of the project. Chair Wagner
questioned why the design and development of the storm utility facility south of 37th Street SE,
and installation of the sewer and waterlines along M Street SE, were proposed to be
constructed first, prior to the street overlay project. Director Dowdy explained that if the street
overlay was done first, the street would be torn up later to install the utilities, which are
necessary projects in the area. The committee concurred with the proposed project schedule.
The future street reconstruction project, to be constructed in 2006, includes M Street SE from
37'h Street SE north to 29th Street SE. The portion of M Street SE from 21 'I Street SE to 17th
Street SE is anticipated to be repaired as part of the proposed sewer project along Auburn Way
South next year.
It was moved by Member Thordarson, seconded by Member Peloza that the Committee
recommend Council grant permission to advertise Project No. C502C, 2005 Citywide Asphalt
Overlays, Non-Classified Streets. Motion carried.
III. ISSUES
NONE
Public Works Committee Minutes
Mav 23. 2005
IV. DISCUSSION AND INFORMATION
A. AUBURN ENVIRONMENTAL PARK UPDATE
Senior Planner McMahan and Environmental Protection Manager Nix briefed the Committee on
the status of the proposed Auburn Environmental Park, a combination wetlands renewal, fish
and wildlife habitat enhancement project, that would also allow for stormwater detention, flood
control, and public recreation. The project is anticipated to renew the wetlands along the
eastern side of SR167 from West Main Street to 15th Street NW.
A number of key state and federal agencies, community interest groups, and the public have
been invited to attend a kick off meeting on June 16, 2005. Planning staff will present an
overview of the proposed project, discuss the wetlands delineation report, answer questions,
and encourage input from attendees. Interest has already been expressed by the Audubon
Society, area bicycle clubs, and developers, who are interested in this project to fulfill their
wetland mitigation requirements.
Chair Wagner suggested that preliminary costs be developed; so funding sources will have a
more precise idea of the overall scope of the project. Planner McMahan emphasized that the
costs cannot be detailed, since the plan needs to remain flexible during these initial stages, and
requires further input from all interested parties. Chair Wagner requested that the Committee
be updated as the plan develops.
B. PROJECT ACCOUNTING SOFTWARE
Finance Director Coleman briefed the committee on the proposed purchase of project
accounting software from EDEN systems. The software interfaces with the Eden Inforum Gold
application, which is the City's current accounting system. The EDEN systems application is
windows-based software, so it may be updated, whereas the prior DOS-based EDEN financial
system became obsolete and could no longer be updated. The new project accounting
software module will provide a tracking system for both budget, expenditures, and
encumbrances for the life of a project up to 10 years. This will allow greater efficiencies and
remove redundant work in the overall management of projects for the City, which must currently
be done manually by both finance and public works staff.
In response to an inquiry from the Committee at a previous meeting, Director Coleman
reviewed the accounting procedures used in developing the Fund 102-Arterial Streets and Fund
103 Local Streets quarterly reports.
C. REVIEW ARTERIAL STREET PROGRAM
Director Dowdy displayed a map of the City arterial system, color coded to depict the condition
of the pavement of each arterial, ranging from minor repairs to reconstruction. Staff will update
the inventory to ensure accuracy and develop strategies for the program. Mayor Lewis
suggested a visual inventory be completed by staff, so the study can be included in the City's
proposal for federal funding, and show how a street system breakdown would not only
adversely impact citizens of Auburn, but also the commuters passing through the City.
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Public Works Committee Minutes
May 23. 2005
D. PARKING ON 33RD STREET SE
Traffic Operations Engineer Johnstone reported on a parking issue on 33rd Street SE, where
attendees of Little League events are parking vehicles along 33rd Street SE and blocking
residential driveways, sidewalks, and also double parking. Engineer Johnstone proposed that
no parking signs be posted along the roadway. Committee members questioned whether the
area being parked on is City right-of-way, or if it is a private road, in which case, the owners
could provide signage. Engineer Johnstone will clarify the owner status of the parking area.
E. REVIEW PWC MEETING SCHEDULE FOR JUNE 2005
Chair Wagner will be unable to attend the Committee meeting on June 13, 2005. Since it is
anticipated that there will be some items requiring Committee action and forwarding to Council,
at that time, the Committee consensus was to hold the regular scheduled meeting, with a
substitute Council member for Chair Wagner.
Other Discussion:
Member Peloza requested staff conduct a study of the street lighting in Lea Hill neighborhoods
south of 320th Street SE. The Committee consensus was that the priority would be to inspect
lighting of intersections, and secondary, mid-block lighting in the public right-of-way. Staff will
bring the results of the study back to the Committee at a future meeting.
F. CAPITAL PROJECT STATUS REPORT
The following items were briefly discussed:
Item 10 & 14. C9056. Auburn Way South Sewer Improvement - Phase 1 & 2: It is projected that
Phase 2, of the project, will include installation of the sanitary sewer along M Street SE from
21" Street SE to 17'h Street SE, and is projected to be completed in October 2006. The
conceptual design has been completed, which includes the alignment of the right-of-way and
location for manholes, and the design of the system is expected to begin. Chair Wagner
requested that the studies and models used to make the determination of the need of this
project be brought back to the Committee for review.
Item 13. C307 A. City Wide ITS Improvements Proiect - Phase 1 B: Director Dowdy reported
that application had been submitted to the state Public Works Trust Fund for a loan of
$800,000. Traffic Operations Engineer Johnstone reported that installation of the cable had
been completed, and installation of the computer equipment at the M & 0 facility remained for
completion of Phase 1A of the ITS project.
Item 22. C411 A. Academy Drive Geotech Study: Director Dowdy reported that the work to be
completed at this time was done and a summary report is being prepared.
Item 26. C205A. Kersey Way-Oravetz Road Traffic Sianal: Advertisement of the project is
expected to occur in late June, and the contract awarded in July. Chair Wagner requested that
staff review the project with the Committee prior to advertisement and, if possible, complete the
installation of the signal light prior to school starting in the fall.
Page 3
Public Works Committee Minutes
May 23. 2005
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:15 p.m.
Submitted by Lorna Dahlke, Secretary.
Approved by the Public Works Committee on -:) ~ \ 3 I dO 0 5" .
File: 17 (17.2)
REF. H :\PWCAgendaMinutesI052305Minutes
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