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HomeMy WebLinkAbout05-23-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE May 23, 2005 WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Roger Thordarson, Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Storm Drainage Engineer Tim Carlaw, Project Engineer Scott Nutter, Traffic Operations Engineer Ryan Johnstone, Street System Engineer Seth Wickstrom, Finance Director Shelley Coleman, Planning Director Paul Krauss, Senior Planner Mitzi McMahan, Environmental Protection Manager Aaron Nix, and Secretary Lorna Dahlke. II AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for May 9, 2005, and May 13, 2005, as submitted. Motion carried. B. PERMISSION TO ADVERTISE PROJECT NO. C502C, 2005 CITYWIDE ASPHALT OVERLAYS, NON-CLASSIFIED STREETS Staff briefed the Committee on the scope and proposed schedule of the project. Chair Wagner questioned why the design and development of the storm utility facility south of 37th Street SE, and installation of the sewer and waterlines along M Street SE, were proposed to be constructed first, prior to the street overlay project. Director Dowdy explained that if the street overlay was done first, the street would be torn up later to install the utilities, which are necessary projects in the area. The committee concurred with the proposed project schedule. The future street reconstruction project, to be constructed in 2006, includes M Street SE from 37'h Street SE north to 29th Street SE. The portion of M Street SE from 21 'I Street SE to 17th Street SE is anticipated to be repaired as part of the proposed sewer project along Auburn Way South next year. It was moved by Member Thordarson, seconded by Member Peloza that the Committee recommend Council grant permission to advertise Project No. C502C, 2005 Citywide Asphalt Overlays, Non-Classified Streets. Motion carried. III. ISSUES NONE Public Works Committee Minutes Mav 23. 2005 IV. DISCUSSION AND INFORMATION A. AUBURN ENVIRONMENTAL PARK UPDATE Senior Planner McMahan and Environmental Protection Manager Nix briefed the Committee on the status of the proposed Auburn Environmental Park, a combination wetlands renewal, fish and wildlife habitat enhancement project, that would also allow for stormwater detention, flood control, and public recreation. The project is anticipated to renew the wetlands along the eastern side of SR167 from West Main Street to 15th Street NW. A number of key state and federal agencies, community interest groups, and the public have been invited to attend a kick off meeting on June 16, 2005. Planning staff will present an overview of the proposed project, discuss the wetlands delineation report, answer questions, and encourage input from attendees. Interest has already been expressed by the Audubon Society, area bicycle clubs, and developers, who are interested in this project to fulfill their wetland mitigation requirements. Chair Wagner suggested that preliminary costs be developed; so funding sources will have a more precise idea of the overall scope of the project. Planner McMahan emphasized that the costs cannot be detailed, since the plan needs to remain flexible during these initial stages, and requires further input from all interested parties. Chair Wagner requested that the Committee be updated as the plan develops. B. PROJECT ACCOUNTING SOFTWARE Finance Director Coleman briefed the committee on the proposed purchase of project accounting software from EDEN systems. The software interfaces with the Eden Inforum Gold application, which is the City's current accounting system. The EDEN systems application is windows-based software, so it may be updated, whereas the prior DOS-based EDEN financial system became obsolete and could no longer be updated. The new project accounting software module will provide a tracking system for both budget, expenditures, and encumbrances for the life of a project up to 10 years. This will allow greater efficiencies and remove redundant work in the overall management of projects for the City, which must currently be done manually by both finance and public works staff. In response to an inquiry from the Committee at a previous meeting, Director Coleman reviewed the accounting procedures used in developing the Fund 102-Arterial Streets and Fund 103 Local Streets quarterly reports. C. REVIEW ARTERIAL STREET PROGRAM Director Dowdy displayed a map of the City arterial system, color coded to depict the condition of the pavement of each arterial, ranging from minor repairs to reconstruction. Staff will update the inventory to ensure accuracy and develop strategies for the program. Mayor Lewis suggested a visual inventory be completed by staff, so the study can be included in the City's proposal for federal funding, and show how a street system breakdown would not only adversely impact citizens of Auburn, but also the commuters passing through the City. Page 2 Public Works Committee Minutes May 23. 2005 D. PARKING ON 33RD STREET SE Traffic Operations Engineer Johnstone reported on a parking issue on 33rd Street SE, where attendees of Little League events are parking vehicles along 33rd Street SE and blocking residential driveways, sidewalks, and also double parking. Engineer Johnstone proposed that no parking signs be posted along the roadway. Committee members questioned whether the area being parked on is City right-of-way, or if it is a private road, in which case, the owners could provide signage. Engineer Johnstone will clarify the owner status of the parking area. E. REVIEW PWC MEETING SCHEDULE FOR JUNE 2005 Chair Wagner will be unable to attend the Committee meeting on June 13, 2005. Since it is anticipated that there will be some items requiring Committee action and forwarding to Council, at that time, the Committee consensus was to hold the regular scheduled meeting, with a substitute Council member for Chair Wagner. Other Discussion: Member Peloza requested staff conduct a study of the street lighting in Lea Hill neighborhoods south of 320th Street SE. The Committee consensus was that the priority would be to inspect lighting of intersections, and secondary, mid-block lighting in the public right-of-way. Staff will bring the results of the study back to the Committee at a future meeting. F. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 10 & 14. C9056. Auburn Way South Sewer Improvement - Phase 1 & 2: It is projected that Phase 2, of the project, will include installation of the sanitary sewer along M Street SE from 21" Street SE to 17'h Street SE, and is projected to be completed in October 2006. The conceptual design has been completed, which includes the alignment of the right-of-way and location for manholes, and the design of the system is expected to begin. Chair Wagner requested that the studies and models used to make the determination of the need of this project be brought back to the Committee for review. Item 13. C307 A. City Wide ITS Improvements Proiect - Phase 1 B: Director Dowdy reported that application had been submitted to the state Public Works Trust Fund for a loan of $800,000. Traffic Operations Engineer Johnstone reported that installation of the cable had been completed, and installation of the computer equipment at the M & 0 facility remained for completion of Phase 1A of the ITS project. Item 22. C411 A. Academy Drive Geotech Study: Director Dowdy reported that the work to be completed at this time was done and a summary report is being prepared. Item 26. C205A. Kersey Way-Oravetz Road Traffic Sianal: Advertisement of the project is expected to occur in late June, and the contract awarded in July. Chair Wagner requested that staff review the project with the Committee prior to advertisement and, if possible, complete the installation of the signal light prior to school starting in the fall. Page 3 Public Works Committee Minutes May 23. 2005 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:15 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on -:) ~ \ 3 I dO 0 5" . File: 17 (17.2) REF. H :\PWCAgendaMinutesI052305Minutes Page 4