HomeMy WebLinkAbout06-13-2005
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
June 13, 2005
MINUTES
I. CALL TO ORDER
Member Roger Thordarson, substituting as Chairman Rich Wagner, called the meeting to order at
3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present were: Member Roger Thordarson,
Member Bill Peloza, and Member Gene Cerino, filling in for Member Thordarson Rich Wagner.
Also present during the meeting were: Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project
Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Traffic
Operations Engineer Ryan Johnstone, Street System Engineer Seth Wickstrom, Project Engineer
Brian Coleman, Financial Planning Manager Dawna Truman, and Secretary Lorna Dahlke.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Peloza, seconded by Member Cerino, that the Committee approve
the Public Works Committee minutes for May 23, 2005. Motion carried.
B. ALL-WAY STOP CONTROLS AT 2ND STREET SE AND 'D' STREET SE; 2ND STREET SE AND
'H' STREET SE; AND 2ND STREET SE AND 'K' STREET SE
It was moved by Member Peloza, seconded by Member Cerino, that the Committee
recommend Council approve all-way stop control at 2ND Street SE and '0' Street SE; 2ND Street
SE and 'H' Street SE, and 2ND Street SE and 'K' Street SE. Motion carried.
C. INITIATE PROJECT C512A, EMERGENCY STANDBY POWER GENERATORS-
LEA HILL INTERTIE PUMP STATION AND WELL 4
Utilities Engineer Huskey explained that this project is the installation of emergency power
standby generators at the Lea Hilllntertie Pump Station and Well #4. The pump station serves
dual purposes: one is to provide water service to the Covington Water District and Water
District 111. The other purpose is to supply water to the customers in the Lea Hill zone. Power
disruption would seriously impact operations, and reliability of service to our retail and
wholesale customers; therefore, a standby generator is necessary to provide back-up power
and system reliability to meet our current level of service standards.
It was moved by Member Peloza, seconded by Member Cerino, that the Committee approve
initiation of Project No. C512A, Emergency Standby Power Generators - Lea Hilllntertie Pump
Station and Well 4. Motion carried
D. AWARD SMALL WORKS CONTRACT 05-04, PROJECT C425A, PIONEER ELEMENTARY
SCHOOL WALKWAY IMPROVEMENTS, TO HOT MIX PAVERS INC. ON THEIR LOW BID OF
$74,934.17
It was moved by Member Peloza, seconded by Member Cerino, that the Committee
recommend Council award Small Works Contract No. 05-04 to Hot Mix Pavers, Inc.
Motion carried.
Public Works Committee Minutes
June 13. 2005
E. AWARD CONTRACT NO. 05-19, PROJECT NUMBER C502C, 2005 CITYWIDE ASPHALT
OVERLAYS - NON-CLASSIFIED STREETS, TO ICON MATERIALS ON THEIR LOW BID OF
$647,274.00
It was moved by Member Peloza, seconded by Member Cerino, that the Committee
recommend Council award Contract No. 05-04 to Icon Materials. Motion carried.
F. APPROVE FINAL PAY ESTIMATE NO.3 TO CONTRACT 04-19 WITH BUCKLEY NURSERY
CO., INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C406A, 2004 STORM POND
RETROFIT
Member Peloza asked how the priorities will be set for selecting the next storm ponds for
retrofit. City Engineer/Assistant Director Selle said that staff will evaluate the condition and
importance of the existing ponds, and bring that list to the Committee for discussion and setting
of priorities. Utilities Engineer Huskey added that the storm crew could possibly ready the
ponds for plantings, and volunteers would do the physical planting, similar to the Clean Sweep
program.
It was moved by Member Peloza, seconded by Member, that the Committee recommend
Council approve Final Pay Estimate NO.3 to Contract 04-19, and accept construction of
Project. No. C406A. Motion carried.
G. APPROVE CHANGE ORDER NO.2 IN THE AMOUNT OF $7,492.49, AND FINAL PAY
ESTIMATE NO.3 ON CONTRACT NO. 04-18 WITH SIGNAL ELECTRIC, AND ACCEPT THE
CONSTRUCTION OF MS781, 2004 TRAFFIC SIGNAL SAFETY IMPROVEMENTS PROJECT
Engineer Johnstone explained that Change Order NO.2 was issued on an emergency basis to
repair and replace the Auburn Avenue and 1st Street NE signal pole (as emergency work),
which was damaged due to a car accident. The project also completed signal modifications at
traffic signals located at the intersections of A Street NE/15th Street NE, D Street NE/15th Street
NE.
It was moved by Member Peloza, seconded by Member Cerino, that the Committee
recommend Council approve Change Order NO.2 to Contract 04-18, approve Final Pay
Estimate NO.3 on Contract No. 04-18, and accept construction of Project No. MS781.
Motion carried.
H. APPROVE CHANGE ORDER NO.1, IN THE AMOUNT OF $128,786, TO CONTRACT 04-24,
WITH RODARTE CONSTRUCTION, INC. FOR WORK ON PROJECT C228A, 2004
SANITARY SEWER REPAIR REPLACEMENT PROGRAM
Discussion Item IV.C was discussed with this item.
Director Dowdy reported that since the City was replacing the sanitary sewer lines and installing
water lines on 6th Street NE, a meeting was held with local residents for their input regarding
half street improvements. The nine residents along 6th Street NW were surveyed to see if they
were interested in financially participating, which would aid in paying for street improvements
that satisfy the city's half street standards, including streetlights, curb and gutter, sidewalks, and
storm water drainage. The estimated costs to the residents ranged from $4,400 to $8,000 per
residence; another option was for the City to pay to do some limited improvements similar to the
8th Street NE walkway. Of the 9 residents surveyed, 7 responded that they were not in favor of
financially participating to pay for full street improvements. Based upon the consensus of
residents attending the meeting on July 2nd, the City is proposing to limit on street parking to the
south side of the street on 6th Street NE from M Street NE to 0 Street NE, with a pedestrian
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Public Works Committee Minutes
June 13. 2005
path on the north side of the street, the trail will continue north via Henry Road to 8th Street NE
along Scootie Brown Park.
Director Dowdy also mentioned that a letter was sent to 17 residents along 4th Street NE east of
R Street NE to determine if there is interest in forming an LID for extending sanitary sewer
service. Costs for sewer would be an estimated $20,000 to $30,000 per residence. The letter
recipients were asked to respond by June 20, 2005, and the results are expected to be brought
before the Committee at the June 27, 2005 meeting. A copy of the draft letter will be sent out to
each council member for information.
It was moved by Member Peloza, seconded by Member Cerino that the Committee
recommend Council approve Change Order NO.1 to Contract 04-24. Motion carried.
III. ISSUES
NONE
IV. DISCUSSION AND INFORMATION
A. DOWNTOWN DEVELOPMENT INCENTIVES
As an update, the Planning Department provided a matrix of current development incentives for
businesses in the downtown core area. Incentives include exemptions for issues such as traffic
impact fees, storm drainage - nonconforming connections, multi-family property tax
exemptions. Also included in the matrix was any sunset provisions, dates when the incentives
expire.
B. BUDGET AMENDMENT #2, ORDINANCE NO. 5922
The Committee reviewed the proposed 2005 mid-year budget amendment. Financial Planning
Manager Truman pointed out that the largest effect of the adjustment for the Public Works
Department would be adjusting the beginning fund balances to more accurately reflect actual
balances, based on the fact that many of the capital projects are now in the development
stages.
C. FEEDBACK FROM 6TH STREET NE NEIGHBORHOOD MEETING
This item was discussed with Item II.C.
D. RIGHT-OF-WAY USE REQUEST, TOM MATSON DODGE FOR VEHICLE PARKING
City Engineer/Assistant Director Selle reviewed the request from Tom Matson Dodge for display
parking in the City right-of-way, until the time that the City would need it. In addition to the
parking request, there is a proposed 5' landscape strip and a 5' foot sidewalk to be constructed.
The City standard for sidewalk width in a commercial designation is 7 'h', due to the safety
issue. The Committee consensus was to consider allowing the use of the ROW subject to the
construction of 7 'h foot wide sidewalk, 5 feet of City standard landscaping between the parking
lot the sidewalk, minimize the number of curb cuts along Auburn Way, and agreeing to
reconstruct the parking lot including landscaping at the applicants cost should the City choose
utilize this right-of-way area in the future. The right-of-way use request, with these conditions
will be brought to the Committee for consideration at the next meeting.
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P.ublic Works Committee Minutes
June 13. 2005
E. CAPITAL PROJECT STATUS REPORT
The following items were briefly discussed:
Item 4. C324A. Well 5B: The pump start up for Well 5B is expected to be completed next week
due to a wiring issue.
Item 8. C221 B. 5th Street NW Medians: It was noted that work on the project was underway
and that asphalt stamping is anticipated to start next week.
Item 14. C1014. Auburn Way South Safetv Improvements: The bid opening is June 30,2005.
Item 15. C207 A. A Street NW Corridor - Phase 1: The pre-design has been completed,
including: the street lane alignment; cross sections for configuration of lanes; and determination
of the amount of property needed.
Item 17. C1006. 3rd Street SE/Cross Street Improvement Proiect: The City has acquired three
possession and use agreements for property for this project, and expects to obtain another.
The owners of the remaining two pieces are likely to go through the condemnation process..
Item 24. C422A. Gatewav Proiect - Peasley & WVH: The bid opening is scheduled for
June 21, 2005.
Item 25. C205A. Kersev Wav-Oravetz Rd.: The project is in final design. Prior to bidding,
coordination with Icon and Segale is required to determine if what was designed will still work
for them.
Item 30. C501 A. Urban Center Transportation Imp: The obligation of federal funds has not
been finalized yet. It is anticipated that this project will be constructed next year, following the
environmental process involved under NEPA.
Item 32. C322A. West Main Street Improvements: Staff has met with the City Tree Board and
there were no concerns about removing the trees raised by the Board. Staff is working to
determine the types of trees to be planted.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:50 p.m.
Submitted by Lorna Dahlke, Secretary.
Approved by the Public Works Committee on J"l AN\.L. 27. 2co5.
File: 17 (17.2)
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