HomeMy WebLinkAbout07-11-2005
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CITY OF AUBURN
PUBLIC WORKS COMMITTEE
July 11, 2005
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 2:07 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger
Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities
Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Jennifer Dvorak, Sewer
Utility Engineer Jeff Roscoe, Transportation Planner/Grants Manager Tiffin Goodman,
Transportation Planner Joe Welsh, and Acting Department Secretary Megan Robel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for June 27, 2005. Motion carried.
B. AWARD CONTRACT 03-05, PROJECT NO. C1014, AUBURN WAY SOUTH SAFETY
IMPROVEMENTS, TO CECCANTI, INC., ON THEIR LOW BID OF $1,465,228.95.
Project Engineer Jennifer Dvorak discussed the configuration of the intersection at 'F' Street
SE. It will be constructed as a 3-legged intersection and the accesses for Les Schwab and U-
Haul will have left turn movement restrictions with the exception of U-Haul's southern most
driveway. Chairman Wagner indicated that this was a concern and that the situation may need
to be monitored to determine if additional restrictions are necessary. Project Engineer Dvorak
also explained why the project budget requires an increase of $149,000 over the estimate.
Chairman Wagner stated that he is not sure he would approve any grants in the future that
require such a high matching contribution on a State Route because of the high cost to the City.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 03-05, Project No. C1 014, Auburn Way South Safety
Improvements. Motion carried.
C. FINAL PAY ESTIMATE #f¡ TO CONTRACT 04-17 WITH RW SCOTT CONSTRUCTION AND
ACCEPT CONSTRUCTION OF PROJECT NO. C326A, C STREET SW ROADWAY
IMPROVEMENTS - CONTRACT A
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate No.6 to Contract 04-17 and accept
construction of Project No. C326A. Motion carried.
·
III. ISSUES
A. RESOLUTION NO. 3873 APPROVAL OF AN INTERLOCAL AGREEMENT WITH BONNEY
LAKE FOR PIERCE COUNTY
This Resolution authorizes the execution of an interlocal agreement, which would allow Bonney
Lake to utilize Auburn's existing Franchise with Pierce County to establish a right-of-way permit
to cross 16th Street S in the vicinity of Sumner Tapps Highway. Sewer Utility Engineer Jeff
Roscoe and Chairman Wagner discussed the background for this agreement, which proposes a
process not usually done by the City. This sewer service was approved because it is a large
development, and without this agreement there would have been many septic tanks installed in
an area that is very close to the lake. Currently, the City of Auburn owns and maintains the
sewer line, but once Bonney Lake establishes a franchise with Pierce County, they will take
over the maintenance of the line. The City already has an agreement with Bonney Lake for the
collection of fees for these parcels. Chairman Wagner asked that the other related agreements
be attached to this one as Exhibit A.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 3873 with a recommended change of attaching
previous agreements as Exhibit A. Motion carried.
IV. DISCUSSION AND INFORMATION
A. SYSTEM DEVELOPMENT CHARGE (SDC) OVERVIEW
Utility Engineer Duane Huskey briefed the Committee on the City's efforts to recover portions of
the costs of the sewer, water, and storm systems by collection of system development charges
(SDC). He explained the three methods of determining the SDC, which are the Buy-In Method
(currently used for water), the Average Cost Method (currently used for storm), and the Growth
Pays for Growth Method (some water districts use this, but it is not currently used by the City of
Auburn). Member Peloza noted that the future costs were not adjusted for inflation. Chairman
Wagner replied that the dollars are not usually adjusted for inflation, but that it could be
suggested as a change. Utility Engineer Huskey will complete the calculations and bring the
final draft of the presentation back to the Committee within the next two months.
B. DISPOSAL OF FATS, OILS, AND GREASE (FOG)
Utility Engineer Duane Huskey discussed recent changes to Auburn City Code by Ordinance
5852 that deals with disposal of fats, oils, and grease. The Storm and Sewer Utilities are
requesting a program improvement in the 2006 Budget for a Water Resources Technician to
help establish, manage and enforce the FOG program. The position would spend three-
quarters of the time doing private storm inspections and one-quarter of the time administering
the FOG program. This position needs to have technical knowledge of flows and pipe sizes, as
it is often difficult to determine who is causing the problem, so it would not be possible for the
City's code enforcement staff to perform the elements of this program. The City currently has
two maintenance staff in the Sewer Division that dedicate about 40 percent of their routine time
repeatedly cleaning "trouble" lines due to FOG disposal, so enforcing the code would save the
City staff resources which could be applied to more beneficial services.
Member Peloza asked if there were any grant opportunities for a program like this. Utility
Engineer Huskey replied that they are always looking for grants, but he does not know of any
for this particular program. Member Peloza will talk with the King County Regional Water
Quality Committee about any grants they may know about.
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Public Works Committee Minutes
Julv 11. 2005
Utility Engineer Huskey will bring the revised policy back to the Committee for guidance.
Chairman Wagner expressed that the Committee wants to clean up the water, but does not
want to run any businesses out.
C. TRANSPORTATION PLAN - POLICIES
Transportation Planner/Grants Manager Tiffin Goodman presented the draft transportation plan
policies, which the Committee thoroughly reviewed. The Committee Members suggested
formatting and language changes to maintain clarity, accuracy, and consistency in the policies.
The Committee recessed for a 10-minute break at 4:12 p.m. The Committee convened for an
executive session to discuss potential litigation at 4:20 p.m. and ended the executive session at
4:40 p.m. The Committee reconvened at 4:42 p.m.
D. TRANSPORTATION PLAN - REVIEW AND COMMENT ON NON-MOTORIZED CHAPTER
Transportation Planner/Grants Manager Tiffin Goodman presented the non-motorized chapter
of the Transportation Plan. The Committee reviewed the plan and made a few suggestions for
formatting and wording modifications.
E. TRANSPORTATION PLAN - FREIGHT ROUTES
Transportation Planner/Grants Manager Tiffin Goodman .introduced the freight routes plan to
the Committee. She discussed the overall strategy for determining freight routes and reasons
for choosing new truck routes on the proposed plan, as well as the reasoning for removing
some routes. The Plan should note that East Valley Highway would be removed as a truck
route within the City limits at such time Stewart Road (in Sumner) is reconstructed to truck
standards.
F. TRANSPORTATION IMPROVEMENT PROGRAM (TIP) 2006-2011
Traffic Engineer Laura Philpot distributed the Draft 2006-2011 Transportation Improvement
Plan (TIP). The Committee discussed the TIP and recommended changes to several projects
on the list. The Committee requested that the 'F' Street SE project and the improvements at
Harvey Road and 8th Street be moved forward because of their benefits.
Traffic Engineer Philpot discussed the reason for pushing the 15th Street SW project out, which
is that King County is planning a sewer project in the next few years. If they install the line in
the area where improvement is needed, the County would replace that section of roadway at
their expense. The Committee asked that the City's pavement consultant be brought in to give
some advice for extending the life of the road until King County does their project. Director
Dowdy suggested that staff would look into a product that could be put over the top of the road
to seal it. The Committee also asked that abandoned railroad tracks be removed when the road
is fixed. All options will be brought to the Committee at a future meeting.
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Public Works Committee Minutes
Julv 11. 2005
G. CAPITAL PROJECT STATUS REPORT
For the purpose of these minutes, this discussion took place after Discussion and Information
Item B. The following items were briefly discussed:
Item 2. C423A. Citv Hall Improvements: The ceiling in the Council Chambers has been lowered
to improve the acoustics in the room.
Item 3. C221 B. 1Sth St NW Medians: The medians are finished.
Item 6. C307A. City Wide ITS Improvements Proiecl: This project is 85% complete; they are
just waiting on delivery of one camera pole and the ¡roject finalization. Traffic Engineer Philpot
mentioned that they had used the system on July 6 for a concert and that it worked very well.
She also said that the future red-light cameras should be a deterrent for people who block the
intersection as well as those that run red lights.
Item 9. C308A. Sidewalk Improvement Proiecl: It was noted that this project would not affect
Good 01' Days, as the work in that area has already been completed.
Item 15. C20SA. Kersev Way - Oravetz Road Traffic Sianal: Staff reported that Segale had
requested that the left turn pocket be able to accommodate up to two trucks. Chairman
Wagner would also like to see a longer queuing lane, but there is a concern about the costs to
accommodate this.
Item 17. C213A. Transportation Comprehensive Plan Update: The completion date was
changed from September 2005 to December 2005.
Item 18. C30SA. City Hall Courtyard Improvements: Courtyard improvements are anticipated to
start in September of 200S.
Item 22. C411 A. Academv Drive Geotech Studv: The summary will include all work to date.
Item 38. C502B. Citywide Patchina Proiecl: The patching is on schedule.
V. OTHER DISCUSSION
Chairman Wagner informed the Committee that he had received feedback from several citizens
about the new 4-way stops in Lakeland Hills. The citizens said that people are using other roads
in the area to avoid the stop signs. He suggested that Public Works staff do some counting
studies to determine if this is the case. He also would like to see maps including surrounding
streets for all future stop sign requests. The goal is to control traffic speed, but not cause
problems on surrounding streets in the process.
In response to the issue raised by citizen Wayne Osborne at the last meeting regarding the
stop on D Street and East Main Street, the Committee members have reviewed all of the
information and do not see a need to make any changes. Mayor Pete Lewis will respond to Mr.
Osborne formally.
VI. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 6:30 p.m.
Submitted by Megan Robel, Acting Department Secretary.
Approved by the Public Works Committee on 3~ "LS I 'LOD'S
File: 17 (17.2)
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