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HomeMy WebLinkAbout07-11-2005 k . * ..."".. CITY OF AUBURN PUBLIC WORKS COMMITTEE July 11, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 2:07 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Jennifer Dvorak, Sewer Utility Engineer Jeff Roscoe, Transportation Planner/Grants Manager Tiffin Goodman, Transportation Planner Joe Welsh, and Acting Department Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for June 27, 2005. Motion carried. B. AWARD CONTRACT 03-05, PROJECT NO. C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS, TO CECCANTI, INC., ON THEIR LOW BID OF $1,465,228.95. Project Engineer Jennifer Dvorak discussed the configuration of the intersection at 'F' Street SE. It will be constructed as a 3-legged intersection and the accesses for Les Schwab and U- Haul will have left turn movement restrictions with the exception of U-Haul's southern most driveway. Chairman Wagner indicated that this was a concern and that the situation may need to be monitored to determine if additional restrictions are necessary. Project Engineer Dvorak also explained why the project budget requires an increase of $149,000 over the estimate. Chairman Wagner stated that he is not sure he would approve any grants in the future that require such a high matching contribution on a State Route because of the high cost to the City. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 03-05, Project No. C1 014, Auburn Way South Safety Improvements. Motion carried. C. FINAL PAY ESTIMATE #f¡ TO CONTRACT 04-17 WITH RW SCOTT CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECT NO. C326A, C STREET SW ROADWAY IMPROVEMENTS - CONTRACT A It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.6 to Contract 04-17 and accept construction of Project No. C326A. Motion carried. · III. ISSUES A. RESOLUTION NO. 3873 APPROVAL OF AN INTERLOCAL AGREEMENT WITH BONNEY LAKE FOR PIERCE COUNTY This Resolution authorizes the execution of an interlocal agreement, which would allow Bonney Lake to utilize Auburn's existing Franchise with Pierce County to establish a right-of-way permit to cross 16th Street S in the vicinity of Sumner Tapps Highway. Sewer Utility Engineer Jeff Roscoe and Chairman Wagner discussed the background for this agreement, which proposes a process not usually done by the City. This sewer service was approved because it is a large development, and without this agreement there would have been many septic tanks installed in an area that is very close to the lake. Currently, the City of Auburn owns and maintains the sewer line, but once Bonney Lake establishes a franchise with Pierce County, they will take over the maintenance of the line. The City already has an agreement with Bonney Lake for the collection of fees for these parcels. Chairman Wagner asked that the other related agreements be attached to this one as Exhibit A. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3873 with a recommended change of attaching previous agreements as Exhibit A. Motion carried. IV. DISCUSSION AND INFORMATION A. SYSTEM DEVELOPMENT CHARGE (SDC) OVERVIEW Utility Engineer Duane Huskey briefed the Committee on the City's efforts to recover portions of the costs of the sewer, water, and storm systems by collection of system development charges (SDC). He explained the three methods of determining the SDC, which are the Buy-In Method (currently used for water), the Average Cost Method (currently used for storm), and the Growth Pays for Growth Method (some water districts use this, but it is not currently used by the City of Auburn). Member Peloza noted that the future costs were not adjusted for inflation. Chairman Wagner replied that the dollars are not usually adjusted for inflation, but that it could be suggested as a change. Utility Engineer Huskey will complete the calculations and bring the final draft of the presentation back to the Committee within the next two months. B. DISPOSAL OF FATS, OILS, AND GREASE (FOG) Utility Engineer Duane Huskey discussed recent changes to Auburn City Code by Ordinance 5852 that deals with disposal of fats, oils, and grease. The Storm and Sewer Utilities are requesting a program improvement in the 2006 Budget for a Water Resources Technician to help establish, manage and enforce the FOG program. The position would spend three- quarters of the time doing private storm inspections and one-quarter of the time administering the FOG program. This position needs to have technical knowledge of flows and pipe sizes, as it is often difficult to determine who is causing the problem, so it would not be possible for the City's code enforcement staff to perform the elements of this program. The City currently has two maintenance staff in the Sewer Division that dedicate about 40 percent of their routine time repeatedly cleaning "trouble" lines due to FOG disposal, so enforcing the code would save the City staff resources which could be applied to more beneficial services. Member Peloza asked if there were any grant opportunities for a program like this. Utility Engineer Huskey replied that they are always looking for grants, but he does not know of any for this particular program. Member Peloza will talk with the King County Regional Water Quality Committee about any grants they may know about. A Public Works Committee Minutes Julv 11. 2005 Utility Engineer Huskey will bring the revised policy back to the Committee for guidance. Chairman Wagner expressed that the Committee wants to clean up the water, but does not want to run any businesses out. C. TRANSPORTATION PLAN - POLICIES Transportation Planner/Grants Manager Tiffin Goodman presented the draft transportation plan policies, which the Committee thoroughly reviewed. The Committee Members suggested formatting and language changes to maintain clarity, accuracy, and consistency in the policies. The Committee recessed for a 10-minute break at 4:12 p.m. The Committee convened for an executive session to discuss potential litigation at 4:20 p.m. and ended the executive session at 4:40 p.m. The Committee reconvened at 4:42 p.m. D. TRANSPORTATION PLAN - REVIEW AND COMMENT ON NON-MOTORIZED CHAPTER Transportation Planner/Grants Manager Tiffin Goodman presented the non-motorized chapter of the Transportation Plan. The Committee reviewed the plan and made a few suggestions for formatting and wording modifications. E. TRANSPORTATION PLAN - FREIGHT ROUTES Transportation Planner/Grants Manager Tiffin Goodman .introduced the freight routes plan to the Committee. She discussed the overall strategy for determining freight routes and reasons for choosing new truck routes on the proposed plan, as well as the reasoning for removing some routes. The Plan should note that East Valley Highway would be removed as a truck route within the City limits at such time Stewart Road (in Sumner) is reconstructed to truck standards. F. TRANSPORTATION IMPROVEMENT PROGRAM (TIP) 2006-2011 Traffic Engineer Laura Philpot distributed the Draft 2006-2011 Transportation Improvement Plan (TIP). The Committee discussed the TIP and recommended changes to several projects on the list. The Committee requested that the 'F' Street SE project and the improvements at Harvey Road and 8th Street be moved forward because of their benefits. Traffic Engineer Philpot discussed the reason for pushing the 15th Street SW project out, which is that King County is planning a sewer project in the next few years. If they install the line in the area where improvement is needed, the County would replace that section of roadway at their expense. The Committee asked that the City's pavement consultant be brought in to give some advice for extending the life of the road until King County does their project. Director Dowdy suggested that staff would look into a product that could be put over the top of the road to seal it. The Committee also asked that abandoned railroad tracks be removed when the road is fixed. All options will be brought to the Committee at a future meeting. Page 3 ~ Public Works Committee Minutes Julv 11. 2005 G. CAPITAL PROJECT STATUS REPORT For the purpose of these minutes, this discussion took place after Discussion and Information Item B. The following items were briefly discussed: Item 2. C423A. Citv Hall Improvements: The ceiling in the Council Chambers has been lowered to improve the acoustics in the room. Item 3. C221 B. 1Sth St NW Medians: The medians are finished. Item 6. C307A. City Wide ITS Improvements Proiecl: This project is 85% complete; they are just waiting on delivery of one camera pole and the ¡roject finalization. Traffic Engineer Philpot mentioned that they had used the system on July 6 for a concert and that it worked very well. She also said that the future red-light cameras should be a deterrent for people who block the intersection as well as those that run red lights. Item 9. C308A. Sidewalk Improvement Proiecl: It was noted that this project would not affect Good 01' Days, as the work in that area has already been completed. Item 15. C20SA. Kersev Way - Oravetz Road Traffic Sianal: Staff reported that Segale had requested that the left turn pocket be able to accommodate up to two trucks. Chairman Wagner would also like to see a longer queuing lane, but there is a concern about the costs to accommodate this. Item 17. C213A. Transportation Comprehensive Plan Update: The completion date was changed from September 2005 to December 2005. Item 18. C30SA. City Hall Courtyard Improvements: Courtyard improvements are anticipated to start in September of 200S. Item 22. C411 A. Academv Drive Geotech Studv: The summary will include all work to date. Item 38. C502B. Citywide Patchina Proiecl: The patching is on schedule. V. OTHER DISCUSSION Chairman Wagner informed the Committee that he had received feedback from several citizens about the new 4-way stops in Lakeland Hills. The citizens said that people are using other roads in the area to avoid the stop signs. He suggested that Public Works staff do some counting studies to determine if this is the case. He also would like to see maps including surrounding streets for all future stop sign requests. The goal is to control traffic speed, but not cause problems on surrounding streets in the process. In response to the issue raised by citizen Wayne Osborne at the last meeting regarding the stop on D Street and East Main Street, the Committee members have reviewed all of the information and do not see a need to make any changes. Mayor Pete Lewis will respond to Mr. Osborne formally. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. Submitted by Megan Robel, Acting Department Secretary. Approved by the Public Works Committee on 3~ "LS I 'LOD'S File: 17 (17.2) REF. H:\PWCAgendaMinutesl0711 05Minutes Page 4