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HomeMy WebLinkAbout08-08-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE August 8, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Commander Larry Miller, Project Engineer Scott Nutter, Sewer Utility Engineer Jeff Roscoe, Transportation Planner/Grants Manager Tiffin Goodman, Department Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for July 25, 2005. Motion carried. B. RIGHT-OF-WAY USE PERMIT 05-20, AUBURN GOOD OL' DAYS, ANNUAL FESTIVAL It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 05-20. Motion carried. C. RIGHT-OF-WAY USE PERMIT 05-25, ROTTLE'S CLOTHING AND SHOES, TENT SALE PROMOTION Member Peloza raised a concern about the proximity of the tent to the A TM, which could create a possible security issue. Transportation Planner Welsh will relay the concern to Rottle's so that special care can be taken to assure safe public use of the ATM machine. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 05-25. Motion carried. D. INITIATE PROJECT C510A, 37TH STREET POND IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the initiation of Project No. C510A, 37'h Street Pond Improvements. Motion carried. III. ISSUES A. ORDINANCE NO. 5934 AMENDING AUBURN CITY CODE TITLE 13.20 ENTITLED "SEWERS" FOR THE PURPOSE OF REVISING THE SECTION RELATING TO THE DISPOSAL OF FATS, OIL, AND GREASE Utility Engineer Huskey presented proposed changes to ACC 13.20.010, 060,140,154,158, and 500. These changes primarily related to issues raised by the Committee related to fats, oils, and grease. The other changes would require the property owner of lands located within Public Works Committee Minutes Auaust 8. 2005 Auburn's service area that is applying for a short plat or preliminary plat to extend the public sewer system to serve their land, if the City permits the connection. Any property owner who is undertaking new construction that is within 200 feet of the public sewer main also must connect to the public sewer if the City allows the connection. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Ordinance No. 5934 with the proposed changes to 13.20.060. Motion carried. B. RESOLUTION NO. 3868 AUTHORIZING AN INTERLOCAL COOPERATION AGREEMENT WITH KING COUNTY FOR $165,000 FOR OPEN SPACE ACQUISITION ON WESTERN STREET NORTHWEST, AUBURN It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3868. Motion carried. C. RESOLUTION NO. 3886 AUTHORIZING A SITE LEASE AGREEMENT WITH CINGULAR WIRELESS PCS, LLC FOR PLACEMENT OF COMMUNICATION EQUIPMENT AT 5702 SOUTH 316TH STREET, AUBURN It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3886 with the addition of a market assessment to substantiate the fair market value of the lease prior to renewal. Motion carried. D. RESOLUTION NO. 3888 AUTHORIZING PAYBACK AGREEMENT #100 RELATED TO DEVELOPER'S EXTENSION NO. FAC03-0041 WITH NICK AND RONDA PERI US The Committee raised a concern about Auburn not collecting an administration fee for payback agreements. Utility Engineer Huskey will research this issue and present possible solutions to the Committee at a future meeting. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3888. Motion carried. E. RESOLUTION NO. 3889 AUTHORIZING PAYBACK AGREEMENT #98 RELATED TO DEVELOPER'S EXTENSION NO. FAC03-0013 WITH AUBURN 56 LLC It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recomrnend Council adopt Resolution No. 3889. Motion carried. F. RESOLUTION NO. 3890 TO SET THE DATE AND TIME FOR A PUBLIC HEARING ON THE CITY'S 2006-2011 6-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) The Committee had some discussion about a temporary fix for 15th Street SW. King County will not be putting a line in as previously anticipated, but the street may still need some type of temporary fix until funding can be secured for a permanent fix. Traffic Engineer Philpot mentioned that a double chip seal has worked well in Olympia and Bainbridge Island for this type of arterial where truck traffic represents only a small percentage of the traffic. The budget proposal is to fund 'M' Street SE from 29th to 37'h with federal grant and REET monies, not out of the Save Our Streets funding for next year. Chairman Wagner noted that Page 2 Public Works Committee Minutes Auaust8.2005 the project numbers on the map do not match the spreadsheet. Traffic Engineer Philpot will make corrections. Chairman Wagner asked Traffic Engineer Philpot to look at Kersey road conditions from 53'd to City Limits because they may cause problems in the coming winter. It was moved by Member Thorda~son, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 3890. Motion carried. IV. DISCUSSION AND INFORMATION A. AUBURN WAY SOUTH SANITARY SEWER PROJECT BACKGROUND Sewer Utility Engineer Jeff Roscoe gave a presentation of the background for the Auburn Way South Sanitary Sewer project, which has included a few studies in the past 20 years. Several projects over the years have been completed to help improve the system. Since the last study, the Muckleshoot Indian Tribe has bought into the system for a much higher capacity than the study accounted for, which means the system would have been overflowing. The purpose of the current project is to prevent the overflow from occurring. The agreement with the Muckleshoot Tribe is if the sewer lines are within City limits, then Auburn will maintain them, but if they are outside the limits, then the Muckleshoot Tribe will maintain them. The Committee asked Engineer Roscoe to explain Auburn's role in King County's mega-project Brightwater. At this time, King County is proposing to pay for the project with sewer hookup and monthly sewer fees. However, sewer rates could go up in 2007 if the county runs into unexpected problems with the project. The Committee also asked for information regarding inflow and infiltration (1&1) issues in Auburn, specifically if the City would have to pay any fees for having excessive 1&1 in the sanitary sewer system. Engineer Roscoe stated that King County has consistently told the component agencies that the study of their system will not result in any charges being levied against component agencies. It also appears from the studies and investigations that are being done by King County that I & I removal is not a cost effective method of reducing capacity problems at the wastewater treatment plants. King County did a pilot project in Auburn and although the basin was noted as having excessive 1&1 the County had a difficult time identifying the problem area and therefore they could not eliminate the problem. B. DETERMINATION ON USE OF SINGLE FAMILY GRINDER PUMPS WITH RESPECT TO REGIONAL PUMP STATIONS OR GRAVITY SEWER LINES Sewer Utility Engineer Roscoe requested policy guidance from the Committee in regards to pump stations. The City needs to determine a stance for the use of single-family grinder pump systems when a gravity system is available, but is not cost effective when compared to the grinder pump. Many people come in asking to install grinder pumps because it is sometimes less expensive compared to extending the appropriate gravity sewer line to service the property. It was concluded that a regional pump station would not be warranted when service is extended to less then 100 homes because a public pump station would cost around $500,000. In contrast, a homeowner could purchase a single-family grinder pump for $5,000 to $6,000. Problems with the single-family grinder pumps come up when the sewer can be extended, but no one wants to participate in the extension because their pumps or septic tanks are all working Page 3 Public Works Committee Minutes Auaust 8. 2005 fine. Currently, the City allows the grinder pumps when gravity lines are not an option, but if they are within 200 feet of the gravity line they are required to hook up to it. The Committee determined that grinder pumps should be an option when a gravity system is over 200 feet away, but that people who get them should sign the no protest agreement saying they will hook up to gravity lines in the future if they become available. C. TRANSPORTATION PLAN: STREET SYSTEM AND FUNDING CHAPTERS Transportation Planner/Grants Manager Tiffin Goodrnan presented the draft transportation plan chapters for street systems and funding, which the Committee thoroughly reviewed. The Committee Members suggested formatting and language changes to maintain clarity, accuracy, and consistency in the policies. D. CAPITAL PROJECT STATUS REPORT Item 6. C307A. Citywide ITS Improvements Proiect: The last work to be completed on the project includes the camera poles which are temporary and need to be replaced with permanent poles, and the power to one of the cameras has not been finalized. The Committee would like to see the system at work during a concert. Traffic Engineer Philpot will arrange a time when two staff members are available for the demonstration. Item g. C9056. Auburn Wav South Sewer Improvements: The project is scheduled for completion in December. The contractor is working from 7:00 pm to 5:00 am, and the City has an inspector at the project full-time. The inspector is there to ensure the work is done appropriately, monitor any traffic issues, and make sure the contractor is off the road on time. Item 11. C1014. Auburn Wav South Safety Improvements: A Traffic Control Plan has not yet been submitted. Construction will be done in daylight, but during off-peak hours. The contractor has not yet requested to work at night. Item 20. C411A. Academ~ Drive Geotech Studv: Director Dowdy mentioned that the purpose of the meeting on August gt regarding the SR164 Corridor is to go over comments and possible remedies. The final memo on Academy is not necessary at this time, but he is expecting a draft white paper based on our technical studies so far for review this week. Item 21. C505A. 2005 Arterial Preservation - Auburn/Black Diamond Road: The design is 40% complete, and will not change if the gravel haulers in the area do some of the work. The work they do would not be included in the contract. Staff will look into better signage to show people using the bicycle route when they are within City limits. Item 31. C507A. Emeraencv Power Generators: Member Peloza asked if all wells would have backup power when this project is complete. Director Dowdy responded that only the critical ones would have backup generator power. Item 38. C502D. M Street SE Reconstruction: Assistant City Engineer Gaub stated that the total cost and total budget columns do not match because staff was waiting on the 2006 budget amounts and will add them to the spreadsheet. V. OTHER DISCUSSION Page 4 . Public Works Committee Minutes Auaust8,2005 Traffic Engineer Philpot mentioned that a 4-way stop is proposed at 11 Oth and 420th rather than a stoplight. Chairman Wagner suggested flashing lights at the stop signs might be helpful. Chairman Wagner requested a future agenda item regarding traffic and our LOS standards & concurrency requirements on 15th Street NW when the Mayor can be available for discussion. Member Thordarson would like to commend Maintenance and Operations (M&O) for their patching work on 22"d Street NE between M and I Streets. Director Dowdy informed the committee that M&O staff would be working on the West Main Street sidewalks most of this week. Assistant City Engineer Gaub presented information about the Kersey/Oravetz turn lane. The island construction is really the only work that will affect traffic. The school district has been notified of the project and they are supportive. When the turn movements for buses were modeled, the results were good, and staff will verify that articulated buses can make the left turn movement through the intersection. Director Dowdy showed the Committee a map, which demonstrates future proposed projects along SR 167 and illustrates what was funded by the Nickel Tax, the 2005 Legislation for the 9.5 Cent Gas Tax, and which projects would be recommended with additional future yet to be identified funding sources. Staff will distribute an 11 x17 color copy of map to each Councilmember. Director Dowdy also presented information about the Save Our Streets (SOS) Program. Mayor Pete Lewis has asked the Committee to review the Arterial System Map and decide which collector arterials, that are of residential character, should be considered in the SOS package as was intended in the approving ordinance. Examples could be 4th Street SE and M Street. The intention is to help lower the annual deficit of about $600,000 to $700,000 in the arterial street fund and to assure we are not double counting the total funds needed. He also mentioned that the pavement ratings on the map are 3 years old. . The current patching work is almost done, and overlay projects are starting soon. Street Systems Engineer Seth Wickstrom has been notifying residents regarding the status of the projects. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:24 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on ~Afi+- U, ;;Loo~ File: 17(17.2) REF. H:\PWGAgendaMinutes/080805Minutes Page 5