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HomeMy WebLinkAbout08-22-2005 CITY OFB" """ , 'HI' ""' Iii> I :m ill' "", :dill1!11 b~ ,mm:iW" WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE August 22, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Planning Director Paul Krauss, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Maintenance and Operations Manager Randy Bailey, General Services/Fleet Manager Wayne Knapp, Financial Planning Manager Dawna Truman, Street Systems Engineer Seth Wickstrom, Contract Engineering Aide Jagdeep Singh, Community Development Administrator David Osaki, Development Services Coordinator Steven Pilcher, Development Review Engineer Kim Truong, Assistant City Attorney Joseph Beck, Assistant City Attorney Stephen King, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for August 8, 2005. Motion carried. B. MOLEN STREET DELAY AGREEMENT The Committee asked why the delay was necessary. Director Dowdy explained that there are no improvements to match to North or South of this property. There is already access to the building via an existing paved driveway. In the future the safe walking routes will be addressed. The delay is valid until it is renewed. The Committee asked that agreements be attached to agenda bills in the future. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Molen Street Delay Agreement. Motion carried. C. RIGHT-OF-WAY USE PERMIT 05-31, MANE TEAM, ANNUAL CELEBRATION It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 05-31. Motion carried. D. INITIATE PROJECT NO. C506A, DOWNTOWN ALLEY UNDERGROUNDING This item was brought before the Committee via agenda modification. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. C506A, and move a resolution to the City Council Meeting on September 6th to authorize the Mayor to award the small works contract for the trenching work. Public Works Committee Minutes Auqust22.2005 III. ISSUES None IV. DISCUSSION AND INFORMATION A. TRAFFIC CALMING For the purposes of these minutes this item was discussed fourth, after Item B. Traffic Engineer Philpot distributed a draft of the Neighborhood Traffic Calming Program, which she reviewed with the Committee. She asked that the Committee take it and thoroughly review it, then bring their comments to a future meeting to discuss in detail or email them to her. The Committee expressed that they would like to use numbers and percentages rather than one or the other for speed thresholds, and they would like the policy to not be too specific because they want staff to be able to use their judgment in different situations. Mayor Lewis asked the Committee to make it clear which tools they prefer. The Committee members will provide written comments to Traffic Engineer Philpot ranking the options. They also plan on providing recommendations on how many residents must be in favor of an improvement before the City would implement. There is some concern about people knowing how to use traffic circles, the Committee asked that Traffic Engineer Philpot look into signage that may help people understand how to use them. They also felt that bulb-outs are good if they are designed for a new street rather than retrofitting an existing street. B. 15'h STREET NW LEVEL OF SERVICE AND CONCURRENCY REQUIREMENTS For the purposes of these minutes this item was discussed third, after Item E. Transportation Planner Goodman distributed a memo regarding the level of service (LOS) standard for the 15'h Street NW corridor from West Valley Highway to Auburn Way North. The Committee was asked for their input as to what the standard should be, which will govern how much, if any, development that generates peak hour traffic along the corridor will be permitted. She also discussed proposed actions the Committee could take. There was some discussion about potential projects that might improve the LOS along the corridor. The Committee requested staff perform a feasibility study for the corridor, particularly looking at eliminating left turns and providing better access to the airport. The Committee stated that they would like the LOS to allow for future development. C. SOS SIGN PROCEDURE For the purposes of these minutes this item was discussed fifth, after Item A. Street Systems Engineer Wickstrom distributed his Save Our Streets (SOS) sign procedure that he uses to notify neighborhoods of the work they are doing. The Committee felt that a week of maintaining the signs after overlay is all that is necessary. Member Peloza mentioned a section of roadway at 116'h, S of 320'h where the street overlay has been completed by the City, but the transition east side of the road is in very bad condition and may Page 2 Public Works Committee Minutes Auqust22.2005 damage the new work that was just completed. Director Dowdy said it is not clear which agency (City or King County) is responsible for that part of the road, but staff will investigate. D. PRELIMINARY PLAT REVIEW BY PUBLIC WORKS COMMITTEE For the purposes of these minutes this item was discussed first, before Item A. The Committee previously requested information regarding the process for preliminary plat review as there has been some concern about changes or questions the Council has had during final plat approval, which is one of the last stages of the platting process. City Engineer Selle summarized the current process and explained to the Committee that the most appropriate time for Council input is during their review and approval of the preliminary plat. He also informed the Committee that if the Council has typical concerns with the City's development regulations, they can work with staff to revise them, recognizing that applications already in process are vested and cannot be affected by such revisions. There was some discussion about plats within the City's potential annexation area where King County is the lead agency versus Auburn when the project is within the City Limits. The Committee requested staff to explore options for the Council/Committee to have an opportunity to review and comment on such King County plats at an appropriate time in the platting process. E. 2006 BUDGET REVIEW -102 ARTERIAL STREET FUND, 103 SOS PROGRAM, 101 LOCAL STREET FUND, GENERAL FUND BUDGETS FOR ENGINEERING AND STREET DIVISION, UTILITIES BUDGETS, AND EQUIPMENT RENTAL BUDGET For the purposes of these minutes this item was discussed second, after Item D. The Committee reviewed the budget thoroughly, and mentioned several things they would like added or changed. . Chairman Wagner felt the travel budget for engineering might be too little because the engineering staff needs to stay up to date and they may need to travel to do that. . The Committee thought the traffic calming budget of $50,000 seemed light, but a budget adjustment can be made if necessary, and it is not likely that this amount will be exceeded in 2006 since the program has yet to be implemented. . The Committee will meet on August 24th to view the ITS system at work. . The Committee voiced some concerns from citizens about spraying weeds and asked that the maintenance staff be very careful and make sure the neighborhood knows when they will be doing it. . Member Peloza asked that an achievement for 2005 be added regarding developing a drinking water security plan for all water facility assets. . There was some discussion about the current fire hydrant testing program and public versus private hydrants. . The rates for the storm drainage utility need to be adjusted so the revenue is better aligned with operating expenses. F. CAPITAL PROJECT STATUS REPORT Item 1. C425A. Pioneer Elementarv Safe Walkinq Route: The shoulder was gravel before the walkway was installed, and the grant did not include money for paving or improving the paved street section or shoulder. Item 4. C324A. Well 5B: Staff is currently training to use the equipment, but it can be used in an emergency before the training is completed if necessary. Page 3 Public Works Committee Minutes Auqust22.2005 Item 7. C308A. Sidewalk Improvement Proiect: There are no costs for delays related to waiting for Puget Sound Ener~y to install power to the site. lIem 12. C1006. 3' Street SE / Cross Street Improvement Proiect: The Shucks condemnation is in process. Item 35. C502B. City-wide Patchinq Proiect: TheCommittee feels the patching has turned out very well and asked if the City should be doing it in other places that don't qualify for an overlay. The City is using a specific plan to target streets that are in desperate need of overlay and those that can be sealed to prevent them from rapidly deteriorating. Director Dowdy has asked Street Supervisor Jim Dunn to look at crack sealing in arterial streets. V. OTHER DISCUSSION Director Dowdy is meeting with Human Resources on August 23rd to discuss options for hiring Project Engineers. Chairman Wagner asked about the matrix that King County sent to be filled in, which included a 29- page instruction manual. Transportation Planner/Grants Manager Goodman will attempt to complete the matrix and return it to King County. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:55 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on ~k1'V'\ b.eA"' ()..., ::J.{iO:S; File: 17 (17.2) REF. H:\PWCAgendaMinulesl082205Minules Page 4