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Home My WebLink About09-12-2005 . CITY OF AUBURN PUBLIC WORKS COMMITTEE September 12, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 12:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Assistant City Attorney Stephen King, Information Systems Director Lorrie Rempher, Senior Project Engineer Bill Helbig, Project Engineer Scott Nutter, Project Engineer Robert Lee, Utilities Engineer Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Traffic Engineer Laura Philpot, Transportation Planner/ Grants Manager Tiffin Goodman, and Secretary Megan Robel. II. CONSENT AGENDA The Committee went into executive session at 12:31 p.m. to discuss potential litigation. The Committee ended the executive session at 12:36 p.m. A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for August 22, 2005. Motion carried. B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C505A, 2005 ARTERIAL PRESERVATION, AUBURN BLACK DIAMOND ROAD The Committee discussed the potential impact that closing the roadway for construction will have on the Miles pit hauling operations. Director Dowdy indicated that he would send a letter of notice to Miles prior to bidding to provide an estimate of closure time for hauling for the contract work and cure time. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C505A, 2005 Arterial Preservation, Auburn Black Diamond Road. Motion carried. C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C513A, TERMINAL PARK NEIGHBORHOOD IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C513A, Terminal Park Neighborhood Improvements. Motion carried. D. APPROVE FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 05-04 WITH HOT MIX PAVERS, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C425A, PIONEER ELEMENTARY SCHOOL WALKWAY IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.1 to Contract 05-04, and accept construction , . Public Works Committee Minutes September 12.2005 of Project No. C425A. Motion carried. III. ISSUES A. RESOLUTION NO. 3886 AUTHORIZING A SITE LEASE AGREEMENT WITH CINGULAR WIRELESS PCS, LLC FOR PLACEMENT OF COMMUNICATION EQUIPMENT AT 5702 SOUTH 316TH STREET, AUBURN The Committee questioned what would happen to the facility if Cingular became unable to pay for its removal in the future. The facility would be considered abandoned and would become the City's property to lease to other entities or use for other purposes. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3886. Motion carried. B. RESOLUTION NO. 3909 AUTHORIZING A SUPPLEMENTAL FRANCHISE AGREEMENT WITH PIERCE COUNTY FOR SANITARY SEWER It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3909. Motion carried. C. RESOLUTION NO. 3912 AUTHORIZING AN AGREEMENT TO TERMINATE A PRIOR AGREEMENT WITH LES SCHWAB TIRE CENTER OF WASHINGTON, INC. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3912. Motion carried. IV. DISCUSSION AND INFORMATION A. PERIMETER ROAD DEDICATION - BOEING Director Dowdy introduced a draft agreement that Boeing created and distributed a document showing City Engineer Selle's comments. Brian Winslow from Boeing presented a large picture of the area to show what is included and affected by the agreement. The Committee discussed the issues City Engineer Selle brought up, which included concerns about legal language of some sections and liability issues for the City. Security is also an issue for both the City and Boeing. The Committee would like to see a closure plan that Boeing and the City both agree to. Mr. Winslow suggested that they would notify the City of the need for a closure, and if they do not receive a response within 30 minutes Boeing would go ahead and close the gates themselves. Mr. Winslow stated that buddy locks for police and fire access are already planned for each gate. The Cornmittee also discussed utilities in the right of way that would not be owned by the City. The City does not typically do easements when property is dedicated to the City. Usually the property is dedicated free and clear and then the entity can be given a right of way use permit. Some parts of the sewer system may eventually be turned over to the City in the future. Boeing requested that the sewer system be dealt with in a separate agreement in the future. Mr. Winslow stated that street signage and channelization will be brought up to City standards, and a pedestrian path on the west side of the road will be installed. The City will also look at the section Page 2 .. . Public Works Committee Minutes September 12. 2005 of roadway in more detail during civil plan review prior to roadway improvements to determine if any other ADA improvements are necessary. City staff will work on a formal response to Boeing and drafting new sections to address the concerns raised at the meeting. Chairman Wagner asked staff to develop design standards for pedestrian pathways for future projects. B. H STREET SE, FROM 17TH TO 21sT, ROADWAY REHABILITATION AND ENHANCEMENT OF SAFE WALKING ROUTE Transportation Planner Goodman distributed a map showing a potential grant project involving Olympic Middle School. Jim Denton from the Auburn School District presented some background about this proposed project, which will provide safer access for students to walk to and from school. Currently, students walk on a gravel shoulder, which floods frequently in the winter. The Auburn School District also wants to relocate staff parking and move access for parents to pick children up to a safer place around the school. The Committee supports the idea and using Save Our Streets (SOS) Program funds for pavement rehabilitation to complement the walking path improvements, providing the school district participates in sharing the costs in the estimated amount the District would normally expect to pay if this project were an LID. This project also presents an opportunity to upgrade the existing water line and install new sewer along a portion of the corridor, south of 19th Street SE. Transportation Planner Goodman will work on developing a cost estimate and the grant application, which is due in early October. The grant will focus on the walking path and improvements on the school site. Pavement rehabilitation, utility upgrades, and other right-of-way improvements will be financed outside the scope of the grant. C. CAPITAL PROJECT STATUS REPORT Committee Member Peloza asked if F Street SE could be included in the SOS Program. Traffic Engineer Philpot stated that because F Street SE is classified, it is not included as an SOS candidate. However, under the SOS program, the Council can add a non-residential street if the street is residential in character. Traffic Engineer Philpot asked for any further feedback from Committee members on other classified streets to be added to the SOS program. With the feedback, she will work on a briefing of the SOS Program for a future meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 1 :31 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on ~-i-t-A"y)~V 2t.-t LQOf) File: 17 (17.2) REF. H:\PWCAgendaMinules/Og1205Minules Page 3