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Home My WebLink About09-26-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE September 26, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:31 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Assistant City Attorney Stephen King, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Traffic Operations Engineer Ryan Johnstone, Transportation Planner Joe Welsh, Street Systems Engineer Seth Wickstrom, Project Engineer Scott Nutter, Project Engineer Brian Coleman, Development Services Coordinator Steven Pilcher, Fire Marshal Dave Smith, Patrol Commander Greg Wood, and Secretary Megan Robel II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for September 12, 2005. Motion carried. B. PERMISSION TO SURPLUS THREE VEHICLES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve surplus of the equipment. Motion carried. C. APPROVAL OF MODIFICATIONS TO SECTION 10.02.2.5 RELATING TO VERTICAL STREET GRADES OF THE CITY OF AUBURN DESIGN STANDARDS Chairman Wagner asked City Engineer Selle to add some wording to the approved modifications that would indicate what factors the City Engineer should consider in making the decision to allow a street grade greater than six percent. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve modifications to section 10.02.2.5 of the City design standards relating to vertical street grades. Motion carried. D. PERMISSION TO ENTER CONSULTANT AGREEMENT NO. AG-C-257 WITH EGLlCK, KIKER, WHITED FOR LEGAL REPRESENTATION RELATED TO WATER RIGHTS APPLICATIONS FROM THE LAKE TAPPS PROJECT It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-257 with Eglick, Kiker, Whited. Motion carried. E. AWARD SMALL WORKS CONTRACT 02-11, PROJECT C205A, KERSEY WAY/ORAVETZ ROAD SIGNAL, TO LOWEST RESPONSIBLE BIDDER , Public Works Committee Minutes September 26. 2005 Project Engineer Coleman explained that the bids came in much higher than expected primarily due to the high costs associated with transporting materials. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 02-11, Project C205A, Kersey Way/Oravetz Road Signal. Motion carried. F. AWARD SMALL WORKS CONTRACT 05-22, PROJECT MS797, CITY CHANNELIZATION PROJECT, TO ROAD RUNNER STRIPING ON THEIR LOW BID OF $66,777.10 This is work that the County had previously done for the City under an interlocal agreement. The work is weather sensitive and may carry through the winter. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 05-22, Project MS797, City Channelization Project. Motion carried. G. APPROVE FINAL PAY ESTIMATE NO.3 TO CONTRACT 05-14 WITH NORTHWEST ASPHALT AND ACCEPT CONSTRUCTION OF PROJECT C502B, 2005 CITYWIDE PATCHING NON-CLASSIFIED STREETS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.3 to Contract 05-14, and accept construction of Project No. C502B. Motion carried. III. ISSUES A. ORDINANCE NO. 5952 AUTHORIZING PUBLIC WAY AGREEMENT WITH 360 NETWORKS The Committee sought clarification on several points in the agreement, which Assistant City Attorney King, Director Dowdy, City Engineer Selle, Transportation Planner Welsh, and the representatives from 360 Networks and AT&T were able to answer to their satisfaction. The Committee is concerned that the bond required for maintenance may be too low at $50,000 and requested staff to review the ACC regarding the appropriate Bond amount for future business activities. Chairman Wagner asked about using this cable for the benefit of the City. Assistant City Attorney King responded that according to state law the City would have to pay for any work involved in allowing the City access to the lines. This would not be cost effective in this situation because the ductwork in already in the ground. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5952. Motion carried. B. ORDINANCE NO. 5951 AUTHORIZING PUBLIC WAY AGREEMENT WITH AT&T It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5951. Motion carried. C. ORDINANCE NO. 5946 AMENDING SECTION 10.36.290 OF THE AUBURN CITY CODE RELATING TO PROHIBITED PARKING AREAS - M STREET NE, NEAR 8TH STREET NE Page 2 , Public Works Committee Minutes September 26. 2005 Chairman Wagner suggested using some channelization to keep people from moving to the other lane too soon after the cars stop parking there. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5946. Motion carried. D. ORDINANCE NO. 5947 AMENDING SECTION 10.36.300 OF THE AUBURN CITY CODE RELATING TO PROHIBITED PARKING AREAS - WEST VALLEY HIGHWAY, NEAR 37TH STREET NW It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5947. Motion carried. E. RESOLUTION NO. 3913 AUTHORIZING PAYBACK AGREEMENT #99 RELATED TO DEVELOPER'S EXTENSION NO. FACOO-0003 WITH EVERGREEN TUCCI PARTNERS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 5926. Motion carried. IV. DISCUSSION AND INFORMATION A. PRIVATE STREET AND ACCESS TRACTS ISSUES City Engineer Selle distributed a list of topics to discuss. He explained the different types of applications that are served by either public or private streets, including private access tracts. These include subdivisions, gated subdivisions, detached condominiums, subdivision access tracts, short plat access tracts, apartment complexes, attached condominiums, and commercial centers. The Committee also discussed various street elements that may be requested subject to design standard deviation requests. The Committee voiced a concern about the use of rolled curbs that allow parking over the sidewalk and restrict pedestrian access. The Committee discussed concerns with long private access tracts between 50 and 150 feet in length. The Committee also had a concern about uncontrolled and unenforceable parking in private streets, which can become a problem for the fire department if they cannot get their emergency vehicles through. There was also some discussion about trying to clarify the City's policies and potentially modifying the City's engineering design standards to provide staff with a clearer Council vision regarding utilization and makeup of public and private streets. The Committee requested staff develop some additional supporting information on this subject and bring back this discussion item at a future meeting. B. ALLEY RESTORATION STANDARDS CURRENT PRACTICE Director Dowdy explained that a sewer project was done and the alley was restored to the condition it was before the project; i.e. if it was gravel then it was restored to gravel surface and if it was asphalt then the contractor was required to restore the alley to a paved condition. A citizen wanted the alley paved, but the city standard is to return it to the way it was before the project. Paving alleys can cause drainage problems because there is typically no storm drainage system to receive the runoff. Page 3 Public Works Committee Minutes September 26, 2005 Committee Member Thordarson asked staff to determine how many years of maintenance it takes before asphalt would be cost effective especially for the City's high maintenance alleys. The Committee asked that citizens be offered an LID option for paving if a project is being done in their alley. Staff will evaluate the benefits of paving some of the alleys that are maintenance intensive for the committee's further consideration. C. LOCATION OF GOOD OL' DAYS NON-PROFIT BOOTHS The Committee is in favor of integrating the non-profit booths with the for-profit booths, and making this a condition of the right-of-way permit next year. Staff will notify the event manager immediately of this desire so that planning can be accomplished in time for next year's event. D. PARKING ON 'I' STREET NE Traffic Engineer Philpot explained the plan to eliminate parking and reduce the four-lane road to three lanes with bike lanes. Capacity at this time does not require four lanes and reducing the number of lanes would allow a turn lane for safer left turns, easier and safer crossing for pedestrians, bike lanes, and less confusing 4-way stops. This street is not in the best condition and will need to be repaved in the future so it could easily be changed back to four lanes if the modification does not work or additional capacity is needed in the future. The Committee is in favor of this plan and Traffic Engineer Philpot will prepare the ordinance for the next meeting. E. 37TH STREET INFILTRATION FACILITY For the purpose of these minutes, this item was discussed before item A. Project Engineer Nutter presented the landscape design for this facility, seeking feedback from the Committee on the aesthetics. The facility will be more visible with the removal of much of the existing vegetation and the installation of light screening along the east property line. Property owners in the area have requested the ability to see down into the area. Odors from the storm water in the lower cell should not be an issue. The City is working with the apartment complex owner to the west of the site to move their dumpster from City right-of-way and clean up the area. The Committee is in favor of the plan, but would like staff to look into adding a pedestrian path from 37th Street to the south to allow better public access to the southern half of the facility. F. WATER SECURITY There was discussion regarding the importance of security at City water facilities and activities currently ongoing including funding opportunities. Committee member Peloza emphasized the importance of "water security", particularly since his recent seminar in Denver, CO on this same subject. Other municipalities are taking measures to safe guard their city water supplies. The Committee agreed that this subject should be deferred to a future meeting. G. EMERGENCY WATER SUPPLIES Chairman Wagner is concerned about the emergency water supply in the City. Utilities Engineer Huskey explained some of the issues and options. Obtaining water from permit meters that is not needed for putting out fires or other more urgent needs could be made available. The City could also have contracts with water suppliers. Chairman Wagner asked that this issue be part of the water security discussion. H. CAPITAL PROJECT STATUS REPORT Page 4 , . Public Works Committee Minutes September 26. 2005 Item 5, C324A. Well 5B: This well will serve pressure zone 5, well 5A will serve pressure zone 4, and well 5 will backup well 5A Item 7. C326A. C Street SW Improvements - Contract B: Chairman Wagner has noticed some "washboard" effects already. Staff will investigate. Item 8. C409B. Auburn Wav and East Main Siqnallmprovements: This project is complete and is working well. Item 13. C1006. 3'd Street SE/Cross Street Improvement Proiect: There is a lot of utility work that needs to be completed before paving can be done so weather should not be a issue if the project is bid later this year. Item 21. MS793. Lakeland Hills Wav/Mill Pond 3-wav Stop: Project Engineer Coleman is working on securing the right-of-entry to allow for the placement of a pole on private property. Item 11. C1 014. Auburn Wav South Safetv Improvements: Assistant City Engineer Gaub told the Committee that a change order is necessary to address some existing storm drainage system problems along Auburn Way South. In order to not delay the contractor's work, the change order work will be proceeding with the final negotiated change order coming before the Committee for approval after work has been started. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6: 11 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on 0 Ct-cL..eL/ /01 ZWc::; File: 17 (17.2) REF. H:IPWCAgendaMinuleslO92605Minules Page 5