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HomeMy WebLinkAbout10-10-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE October 10,2005 WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Assistant City Attorney Steve King, Project Engineer Scott Nutter, Sewer Utility Engineer Jeff Roscoe, Planner Bill Mandeville, Police Chief Jim Kelly, Assistant Fire Chief Mike Gerber, Finance Director Shelley Coleman, IS Director Lorrie Rempher, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for September 26, 2005. Motion carried. B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C510A, 37TH STREET INFILTRATION FACILITY IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C510A, 37'h Street Infiltration Facility Improvements. Motion carried. C. APPROVE CHANGE ORDER NO.1 TO CONTRACT 03-05 WITH CECCANTI INC. FOR PROJECT NO. C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Change Order No.1 to Contract 03-05. Motion carried. D. APPROVE FINAL PAY ESTIMATE NO.4 TO CONTRACT 04-26 WITH EMERALD PAVING AND ACCEPT CONSTRUCTION OF PROJECT NO. C221B, 15TH STREET NW LANDSCAPE MEDIAN ENHANCEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.4 to Contract 04-26, and accept construction of Project No. C221B. Motion carried. III. ISSUES A. ORDINANCE NO. 5944 RELATED TO HYDRANT PERMITS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5944. Motion carried. B. RESOLUTION NO. 3925 RELATED TO THE BOEING PERIMETER ROAD AGREEMENT Public Works Committee Minutes October 10. 2005 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3925 with corrections as requested. Motion carried. IV. DISCUSSION AND INFORMATION A. MOBILE HOME PARK SEWER RATES Utilities Engineer Huskey presented background for the issue. The representatives of Auburn Manor believe they are being charged a different rate than other mobile home. parks in the area, which is what is causing their high utility bill. The Committee pointed out that it appeared that they have leaks in their lines because their consumption is so much higher than other mobile home parks. Finance Director Coleman stated that they were in fact being charged the same rate as those other parks as all master metered mobile home parks are charged the same rate except one that had individual City meters installed for each lot. The Committee suggested that the representatives have the lines checked to look for leaks, and if leaks were found and they get them fixed then they could present their findings for a credit for their sewer billing. They also suggested that the representatives work on promoting water conservation with their tenants. The Committee would like to review the sewer utility credit policy at a future meeting. B. PRELIMINARY DRAFT OF NEIGHBORHOOD PLAN, SE OF EAST MAIN STREET The Committee recessed for an executive session at 4:27 p.m. and reconvened at 5:08. Planner Mandeville gave background for this plan and presented highlights to the committee. This is a historic neighborhood with 38 homes on the state's historic inventory, and trees are an important characteristic of the neighborhood. The plan calls for new sidewalks in some areas due to the requirements of the block grant, and in other areas the City will use funds to repair sidewalks. The boundaries were set based on the U.S. Census. which is required for the grant funding. The Committee would like other options to be explored for the feeding program that is currently done at Veterans Park. Council Member Peloza suggested the feeding program could be done at an area chu rch. Utilities Engineer Huskey explained that they are looking into why there is a flooding problem at G Street SE and 2nd Street SE. Some of the water may be coming from SR18, and if so they will work with the State to address it. Street lighting can be done under the block grant, but it can get very complicated because some people want them and some do not. If streetlights are added to the plan, the City may want to consider using lights that would match the historic character of the neighborhood. The Committee asked that the plan be put on the City of Auburn website before the next public meeting on October 20, 2005, which will be held at Saint Matthew's Episcopal Church. They also suggested using mail, door hangers, sandwich boards, and posters as a way to notify as many people in the neighborhood as possible about the upcoming meeting. C. POST OFFICE PEDESTRIAN SIGNAL - FUNCTION / ACTUATION Page 2 Public Works Committee Minutes October 10. 2005 This item was discussed after item A. Traffic Engineer Philpot explained that a free demo detection system had been offered by the vendor, but since then the manufacturer has decided not to make the product. There will be additional striping and signage added, but the signal will continue to flash all the time. Chairman Wagner asked that she consider channelization modifications for the left turn lane on the west side of the pedestrian island as there have been many near accidents between drivers turning out of the post office and then transitioning quickly to turn onto A Street with drivers wanting to turn into the post office. D. CAPITAL PROJECT STATUS REPORT Item 7. C307A. Citv Wide ITS Improvements Proiect Phase 1A: A citizen had mentioned to Chairman Wagner and Director Dowdy that there are still huge backups all the way onto SR 18 on event nights. Traffic Engineer Philpot explained that there is a saturation point somewhere between 11,000 people and a sold-out event that this will happen because there are not enough lanes to accommodate all the traffic. The Committee asked that a date be added to the capital project spreadsheet for the 2006 Save Our Streets plan. They would like to visit the potential sites prior to deciding which to include in the final plan. E. PAYBACK AGREEMENT ADMINISTRATIVE FEES Utilities Engineer Huskey briefed the Committee on the issue, and advised that the city's application and processing fees are approximately $550. He researched the RCW and reviewed other jurisdictions payback fees, which are primarily based on construction value. Mr. Huskey proposed raising the application and processing fees to approximately $900 plus time and materials (T&M), which would be for outside professional services such as surveys, appraisals, legal reviews, and title searches. Based on the fee data (the percentage spread was as high as 21% and as low as 1 %) of other jurisdictions provided by the staff, Councilmember Peloza's analysis reflected that the $900 represented approximately 2.5%, whereas the average of the other jurisdictions was approximately 7%. He noted that the City's fees compared to other jurisdictions were still low and recommended a higher application and processing fee. After further discussion, the Committee directed the staff to prepare a proposal to increase the fees to cover all city costs, which would probably be about $1,800 plus T&M (this increase of approximately 5% is still lower than what most other surveyed jurisdictions charge). F. SDC REVIEW II Utilities Engineer Huskey briefed the Committee on the issue, a subsequent discussion will take place at a future meeting to cover the method three analysis and the impact of proposed SDC charges on various development applications. V. EXECUTIVE SESSION The Committee recessed for an executive session to discuss issues related to national security at 6:20 p.m. and ended the executive session at 6:49 p.m. VI. ADJOURNMENT Page 3 . Public Works Committee Minutes October 10.2005 There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:50 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on C: c to b-e....- LY, 2.COS File: 17 (17.2) REF. H:\PWCAgendaMinutes/101005Minutes Page 4