HomeMy WebLinkAbout11-14-2005
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
November 14, 2005
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger
Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura
Philpot, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Scott Nutter,
Project Engineer Brian Coleman, Project Engineer Robert Lee, Development Engineer Monty
Bakken, Community Development Administrator David Osaki, Economic Development Planner AI
Hicks, Environmental Protection Manager Aaron Nix, Financial Planning Manager Dawna Truman,
Patrol Commander Greg Wood, Secretary Megan Robel, Wayne Osborne - Citizen, Jerry Trudeau
- Miles Sand and Gravel, and Dave Lewis - Miles Sand and Gravel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for October 24, 2005. Motion carried.
B. APPROVE NEIGHBORHOOD TRAFFIC CALMING PROGRAM
Chairman Wagner requested that photos of each method be added to the program so people can
better understand what each option looks like. Staff will also add wording to clarify the boundaries
for voting purposes, which is intended to be those residents that are clearly impacted, but not
necessarily adjacent to, and could include residents living up to 4 blocks in any direction depending
on the situation. The Committee also felt that the program should be clear that it is intended for
residential streets, and other criteria may apply for collectors or arterials.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve
the Neighborhood Traffic Calming Program with the requested changes. Motion carried.
C. APPROVE ECONOMIC DEVELOPMENT STRATEGIES AND AREAS
Councilmember Peloza recommended that the new proposed Auburn Golf Course clubhouse and
Councilmember Thordarson likewise recommended that the Olson Farm project be added to the
Economic Development Plan. These two projects when completed will be considered as "end
destinations" for visitors to the city. They also suggested that the plan and other City related
materials be placed at the new golf clubhouse and Emerald Downs for advertising purposes.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve
the Economic Development Strategies and Areas. Motion carried.
D. PERMISSION TO ENTER CONSULTANT AGREEMENT NO. AG-C-253 WITH ROTH HILL
ENGINEERING PARTNERS FOR WATER AND SANITARY SEWER UTILITY SERVICE
PLANNING FOR THE SOUTH LAKELAND HILLS / NORTH LAKE TAPPS AREA
Public Works Committee Minutes
November 14. 2005
The City and the consultant will determine the boundaries for each phase at their first meeting. The
Committee asked that staff be very clear and communicate to the community that this is a
feasibility study. City staff will have to do some work to assist with the study, but the Committee
believes the third phase may be under funded leading to a lot of extra work for City staff. The
Committee also wanted staff to incorporate a public communication effort associated with the
study.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council authorize consultant agreement No. AG-C-253 with Roth Hill Engineering
Partners as amended. Motion carried.
E. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C1006, 3RD STREET SE AND
CROSS STREET SE ROADWAY IMPROVEMENTS
Project Engineer Nutter explained the channelization plan for the project. The Committee requested
that good signage be added to help people know which lane they need to be in when they get to
the bridge. Engineer Philpot reported that staff will be evaluating all the signing in the area and will
likely be changing out existing signage separate from the project.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council grant permission to advertise Project No. C1006, 3rd Street SE and Cross
Street SE Roadway Improvements. Motion carried.
F. APPROVE FINAL PAY ESTIMATE #3 TO CONTRACT 04-27 WITH SERPANOK
CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C308A, SIDEWALK
IMPROVEMENT PROJECT
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate NO.3 to Contract 04-27, and accept construction
of Project No. C308A. Motion carried.
G. APPROVE FINAL PAY ESTIMATE #6 AND CHANGE ORDER #2, CONTRACT 04-24 WITH
RODARTE CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C228A,
2004 SEWER REPAIR AND REPLACEMENT PROJECT
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate NO.6 to Contract 04-24, and accept construction
of Project No. C228A. Motion carried.
III. ISSUES
A. RESOLUTION NO. 3902 AUTHORIZING AN AGREEMENT WITH EVERGREEN TUCCI
PARTNERS, LLC FOR UTILITY SERVICE AREA FEASIBILITY STUDIES
Councilmember Peloza requested that the language "city officials" be added to the exhibit A
agreement under section CA Indemnification.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 3902 as amended. Motion carried.
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Public Works Committee Minutes
November 14. 2005
B. RESOLUTION NO. 3939 AUTHORIZING ACCEPTANCE OF A GRANT FROM DEPARTMENT
OF ECOLOGY FOR UPDATING THE SHORELINE MASTER PROGRAM
Council member Peloza advised the committee that there was no exhibit A attached to the
resolution and requested a copy for review.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 3939 subject to approval of the scope of work.
Motion carried.
IV. DISCUSSION AND INFORMATION
A. 2005 COMPREHENSIVE PLAN AMENDMENTS
Discussed before Consent item D
Community Development Administrator Osaki presented the plan to the Committee and told them
about the amendments that had been incorporated. There were nine plan map amendments of
which two were privately initiated, six were City initiated, and one was withdrawn. Councilmember
Peloza asked several questions regarding the Comprehensive Plan Amendments, and discussion
of each were responded in kind by staff.
The school district capital facilities plans for Auburn, Kent, Dieringer, and Federal Way are also
included in the plan. Impact fee adjustments for school districts are a separate item on the PCDC
agenda. Dieringer has asked to get the same adjustment that is approved for the Auburn School
District.
Grants are not added to the CFP or budget until the City formally accepts them.
Chairman Wagner had a few specific questions about proposed changes to the draft
Comprehensive Transportation Plan. He asked why there was not a maximum distance specified
for access tracts in the draft Plan. Staff indicated that the maximum length for access tracts is
specified in the zoning code. The zoning code can be updated more frequently than the
Comprehensive Plan but does have its own process. Planning and Public Works staff will be
working with the Public Works Committee and PCDC over the next several months to discuss
issues associated with access tracts and propose code amendments as needed. This will be done
in conjunction with changes in the City's standards for regulating private streets, which will likely
require changes to the Design Standards as well.
Chairman Wagner noted that portions of West Valley Highway near Peasley Canyon Road are still
owned by the state and should be reflected in the plan as such. Staff indicated that the state has
taken the position that it has given up ownership of that intersection. The City also received a TIB
grant from the state to make some improvements in the vicinity under the assumption that the City
owned the roadway in its entirety.
Chairman Wagner asked whether there was a proposal to remove the White River Trail as a multi-
use trail from the plan. Staff responded that there is no proposal to remove the White River Trail
designation.
The committee members indicated that they had no other questions or changes to the
Comprehensive Transportation Plan and agreed with the proposed changes to the draft Plan as
detailed in the matrix dated November th.
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Public Works Committee Minutes
November 14. 2005
B. ALTERNATE ACCESS FOR MILES SAND & GRAVEL
The project for Auburn-Black Diamond Road is advertising for bids this week, and the City plans to
hold the bid opening on December 1". The contract allows 30 working days, and work is expected
to start at the beginning of January. The contract allows the road to be closed to all through traffic
for a period of 25 calendar days, which will affect Miles Sand and Gravel's current hauling
operations that access Auburn-Black Diamond Road.
Traffic Engineer Philpot presented possible alternate routes for Miles during the construction of the
Auburn-Black Diamond Road. Every option has drawbacks such as narrow pavement or being
residential streets, poor pavement, sharp turns, or heavy traffic, but it was determined that the best
option is crossing M Street SE on12'h Street SE. Council member Peloza suggested that a
temporary four-way stop sign be implemented at the main Miles Sand and Gravel entrance. Mayor
Lewis commented that if this was done, the City would require at least two police officers to control
traffic at peak times of the day. The major concern is to avoid huge traffic backups on M Street, yet
provide reasonable egress/regress for Miles' business operation. After some discussion Mr.
Trudeau of Miles Sand & Gravel indicated an interest in the four-way stop option and would be
willing to pay for the costs of hiring the off duty policemen to flag the intersection. The Mayor and
staff will continue to work with Miles Sand and Gravel to work out the details.
The 3'" runway project hauling is expected to start again in March and the Port will open their bids
in December. Any haulers using the Miles pit would need a permit to haul on the newly completed
roadway. Any required mitigation would be paid by the hauling contractor not by Miles, and the
hauling contractor has to consider these costs in their bids. Director Dowdy explained that the City
will take a video of the road before hauling starts and video after it is complete. They would be
looking for subsurface, surface, or shoulder failure to determine if mitigation is necessary.
C. UTILITY SYSTEM DEVELOPMENT CHARGE
Utility Engineer Huskey presented the changes he made to the SDC. He explained each method
and asked the Committee for guidance. The rates were last changed in 2001. Chairman Wagner
recommended to keep the sewer charge the same, change water to method 2A, and change storm
to method 3A. This translates to an increase of 33 percent overall for a single family residential
connection. The Committee concurred with the Chairman's recommendation. The rate changes will
go into effect with the fee schedule resolution for 2006.
D. WATER LEVEL OF SERVICE
Utility Engineer Huskey explained the current level of service for water. This is the first step in
creating a comprehensive plan and it also drives the CIP. He will bring the level of service for sewer
and storm to a future meeting. The Committee requested a reliability analysis alternative that does
not necessarily require the largest source of out of service for Source of Supply.
E. CAPITAL PROJECT STATUS REPORT
Item 10. C305A, Citv Hall Court Yard Improvements: The project is only replacing the upper
portions of the plaza at the front and back entrances of the building.
Item 38. C213A. Transportation Comorehensive Plan Update: This is 95% complete.
OTHER ISSUES
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Public Works Committee Minutes
November 14. 2005
A draft ordinance, which would prohibit overnight parking on Green River Road, was referred by
Municipal Services to the Committee for review. The Committee believes the time frame should be
10:00 pm to 6:00 am because fishermen are there late during the summer. This ordinance was
requested by residents because of a problem with burglaries in the area. The Committee
suggested larger signs possibly with the fine listed on them. They also suggested looking at
increasing the fine.
Chairman Wagner raised an issue about planting strips. The Committee would like to see the
design standards and possibly revise the requirements. The Committee also indicated that they
would like to see the strips maintained better. The Committee requested that this topic be added to
the agenda for the next Committee of the Whole meeting.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 7:07 p.m.
Submitted by Megan Robel, Secretary.
Approved by the Public Works Committee on November 28, 2005.
File: 17 (17.2)
REF. H:\PWGAgendaMinutes/111405Minutes
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