Loading...
HomeMy WebLinkAbout11-14-2005 CITY OF AUBURN PUBLIC WORKS COMMITTEE November 14, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Scott Nutter, Project Engineer Brian Coleman, Project Engineer Robert Lee, Development Engineer Monty Bakken, Community Development Administrator David Osaki, Economic Development Planner AI Hicks, Environmental Protection Manager Aaron Nix, Financial Planning Manager Dawna Truman, Patrol Commander Greg Wood, Secretary Megan Robel, Wayne Osborne - Citizen, Jerry Trudeau - Miles Sand and Gravel, and Dave Lewis - Miles Sand and Gravel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for October 24, 2005. Motion carried. B. APPROVE NEIGHBORHOOD TRAFFIC CALMING PROGRAM Chairman Wagner requested that photos of each method be added to the program so people can better understand what each option looks like. Staff will also add wording to clarify the boundaries for voting purposes, which is intended to be those residents that are clearly impacted, but not necessarily adjacent to, and could include residents living up to 4 blocks in any direction depending on the situation. The Committee also felt that the program should be clear that it is intended for residential streets, and other criteria may apply for collectors or arterials. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Neighborhood Traffic Calming Program with the requested changes. Motion carried. C. APPROVE ECONOMIC DEVELOPMENT STRATEGIES AND AREAS Councilmember Peloza recommended that the new proposed Auburn Golf Course clubhouse and Councilmember Thordarson likewise recommended that the Olson Farm project be added to the Economic Development Plan. These two projects when completed will be considered as "end destinations" for visitors to the city. They also suggested that the plan and other City related materials be placed at the new golf clubhouse and Emerald Downs for advertising purposes. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Economic Development Strategies and Areas. Motion carried. D. PERMISSION TO ENTER CONSULTANT AGREEMENT NO. AG-C-253 WITH ROTH HILL ENGINEERING PARTNERS FOR WATER AND SANITARY SEWER UTILITY SERVICE PLANNING FOR THE SOUTH LAKELAND HILLS / NORTH LAKE TAPPS AREA Public Works Committee Minutes November 14. 2005 The City and the consultant will determine the boundaries for each phase at their first meeting. The Committee asked that staff be very clear and communicate to the community that this is a feasibility study. City staff will have to do some work to assist with the study, but the Committee believes the third phase may be under funded leading to a lot of extra work for City staff. The Committee also wanted staff to incorporate a public communication effort associated with the study. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-253 with Roth Hill Engineering Partners as amended. Motion carried. E. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C1006, 3RD STREET SE AND CROSS STREET SE ROADWAY IMPROVEMENTS Project Engineer Nutter explained the channelization plan for the project. The Committee requested that good signage be added to help people know which lane they need to be in when they get to the bridge. Engineer Philpot reported that staff will be evaluating all the signing in the area and will likely be changing out existing signage separate from the project. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C1006, 3rd Street SE and Cross Street SE Roadway Improvements. Motion carried. F. APPROVE FINAL PAY ESTIMATE #3 TO CONTRACT 04-27 WITH SERPANOK CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C308A, SIDEWALK IMPROVEMENT PROJECT It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.3 to Contract 04-27, and accept construction of Project No. C308A. Motion carried. G. APPROVE FINAL PAY ESTIMATE #6 AND CHANGE ORDER #2, CONTRACT 04-24 WITH RODARTE CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C228A, 2004 SEWER REPAIR AND REPLACEMENT PROJECT It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.6 to Contract 04-24, and accept construction of Project No. C228A. Motion carried. III. ISSUES A. RESOLUTION NO. 3902 AUTHORIZING AN AGREEMENT WITH EVERGREEN TUCCI PARTNERS, LLC FOR UTILITY SERVICE AREA FEASIBILITY STUDIES Councilmember Peloza requested that the language "city officials" be added to the exhibit A agreement under section CA Indemnification. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3902 as amended. Motion carried. Page 2 Public Works Committee Minutes November 14. 2005 B. RESOLUTION NO. 3939 AUTHORIZING ACCEPTANCE OF A GRANT FROM DEPARTMENT OF ECOLOGY FOR UPDATING THE SHORELINE MASTER PROGRAM Council member Peloza advised the committee that there was no exhibit A attached to the resolution and requested a copy for review. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3939 subject to approval of the scope of work. Motion carried. IV. DISCUSSION AND INFORMATION A. 2005 COMPREHENSIVE PLAN AMENDMENTS Discussed before Consent item D Community Development Administrator Osaki presented the plan to the Committee and told them about the amendments that had been incorporated. There were nine plan map amendments of which two were privately initiated, six were City initiated, and one was withdrawn. Councilmember Peloza asked several questions regarding the Comprehensive Plan Amendments, and discussion of each were responded in kind by staff. The school district capital facilities plans for Auburn, Kent, Dieringer, and Federal Way are also included in the plan. Impact fee adjustments for school districts are a separate item on the PCDC agenda. Dieringer has asked to get the same adjustment that is approved for the Auburn School District. Grants are not added to the CFP or budget until the City formally accepts them. Chairman Wagner had a few specific questions about proposed changes to the draft Comprehensive Transportation Plan. He asked why there was not a maximum distance specified for access tracts in the draft Plan. Staff indicated that the maximum length for access tracts is specified in the zoning code. The zoning code can be updated more frequently than the Comprehensive Plan but does have its own process. Planning and Public Works staff will be working with the Public Works Committee and PCDC over the next several months to discuss issues associated with access tracts and propose code amendments as needed. This will be done in conjunction with changes in the City's standards for regulating private streets, which will likely require changes to the Design Standards as well. Chairman Wagner noted that portions of West Valley Highway near Peasley Canyon Road are still owned by the state and should be reflected in the plan as such. Staff indicated that the state has taken the position that it has given up ownership of that intersection. The City also received a TIB grant from the state to make some improvements in the vicinity under the assumption that the City owned the roadway in its entirety. Chairman Wagner asked whether there was a proposal to remove the White River Trail as a multi- use trail from the plan. Staff responded that there is no proposal to remove the White River Trail designation. The committee members indicated that they had no other questions or changes to the Comprehensive Transportation Plan and agreed with the proposed changes to the draft Plan as detailed in the matrix dated November th. Page 3 Public Works Committee Minutes November 14. 2005 B. ALTERNATE ACCESS FOR MILES SAND & GRAVEL The project for Auburn-Black Diamond Road is advertising for bids this week, and the City plans to hold the bid opening on December 1". The contract allows 30 working days, and work is expected to start at the beginning of January. The contract allows the road to be closed to all through traffic for a period of 25 calendar days, which will affect Miles Sand and Gravel's current hauling operations that access Auburn-Black Diamond Road. Traffic Engineer Philpot presented possible alternate routes for Miles during the construction of the Auburn-Black Diamond Road. Every option has drawbacks such as narrow pavement or being residential streets, poor pavement, sharp turns, or heavy traffic, but it was determined that the best option is crossing M Street SE on12'h Street SE. Council member Peloza suggested that a temporary four-way stop sign be implemented at the main Miles Sand and Gravel entrance. Mayor Lewis commented that if this was done, the City would require at least two police officers to control traffic at peak times of the day. The major concern is to avoid huge traffic backups on M Street, yet provide reasonable egress/regress for Miles' business operation. After some discussion Mr. Trudeau of Miles Sand & Gravel indicated an interest in the four-way stop option and would be willing to pay for the costs of hiring the off duty policemen to flag the intersection. The Mayor and staff will continue to work with Miles Sand and Gravel to work out the details. The 3'" runway project hauling is expected to start again in March and the Port will open their bids in December. Any haulers using the Miles pit would need a permit to haul on the newly completed roadway. Any required mitigation would be paid by the hauling contractor not by Miles, and the hauling contractor has to consider these costs in their bids. Director Dowdy explained that the City will take a video of the road before hauling starts and video after it is complete. They would be looking for subsurface, surface, or shoulder failure to determine if mitigation is necessary. C. UTILITY SYSTEM DEVELOPMENT CHARGE Utility Engineer Huskey presented the changes he made to the SDC. He explained each method and asked the Committee for guidance. The rates were last changed in 2001. Chairman Wagner recommended to keep the sewer charge the same, change water to method 2A, and change storm to method 3A. This translates to an increase of 33 percent overall for a single family residential connection. The Committee concurred with the Chairman's recommendation. The rate changes will go into effect with the fee schedule resolution for 2006. D. WATER LEVEL OF SERVICE Utility Engineer Huskey explained the current level of service for water. This is the first step in creating a comprehensive plan and it also drives the CIP. He will bring the level of service for sewer and storm to a future meeting. The Committee requested a reliability analysis alternative that does not necessarily require the largest source of out of service for Source of Supply. E. CAPITAL PROJECT STATUS REPORT Item 10. C305A, Citv Hall Court Yard Improvements: The project is only replacing the upper portions of the plaza at the front and back entrances of the building. Item 38. C213A. Transportation Comorehensive Plan Update: This is 95% complete. OTHER ISSUES Page 4 Public Works Committee Minutes November 14. 2005 A draft ordinance, which would prohibit overnight parking on Green River Road, was referred by Municipal Services to the Committee for review. The Committee believes the time frame should be 10:00 pm to 6:00 am because fishermen are there late during the summer. This ordinance was requested by residents because of a problem with burglaries in the area. The Committee suggested larger signs possibly with the fine listed on them. They also suggested looking at increasing the fine. Chairman Wagner raised an issue about planting strips. The Committee would like to see the design standards and possibly revise the requirements. The Committee also indicated that they would like to see the strips maintained better. The Committee requested that this topic be added to the agenda for the next Committee of the Whole meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:07 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on November 28, 2005. File: 17 (17.2) REF. H:\PWGAgendaMinutes/111405Minutes Page 5