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HomeMy WebLinkAbout01-09-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE January 9, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Scott Nutter, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin Goodman, Environmental Protection Manager Aaron Nix, Planning Director Paul Krauss, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for December 12, 2005. Motion carried. B. PERMISSION TO ENTER CONSULTANT AGREEMENT NO. AG-C-267 WITH EGLlCK KIKER WHITED, PLLC FOR WORK RELATED TO LAKE TAPPS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-267 with Eglick Kiker Whited, PLLC. Motion carried. C. AWARD CONTRACT 05-03, PROJECT NO. C1006, 3RD ST SE/CROSS ST SE IMPROVEMENTS, TO RODARTE CONSTRUCTION The Committee reviewed the scope of work of the project. Project Engineer Nutter explained that the signals will not be connected to the ITS system due to the original scope of the project and the project budget. The Committee questioned the removal of a crosswalk on one leg of the intersection which has been removed due to safety concerns with the proximity of the driveway for the gas station and heavy right turn movements. Chairman Wagner requested that the signing be adequate to notify pedestrians of the inability to cross at that leg. It is anticipated that the construction work will occur in stages due to material delivery and weather conditions. The additional funds required for this project will be taken from the Traffic Impact Fee fund rather than the 102 balance. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-03 to Rodarte Construction. Motion carried. III. ISSUES A. ORDINANCE NO. 5973 TO REPEAL CHAPTER 12.44 OF THE AUBURN CITY CODE RELATING TO WATER ON SIDEWALKS All of the items in this chapter are now covered under the storm utility code. Public Works Committee Minutes January 9, 2006 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5973. Motion carried. B. RESOLUTION NO. 3968 TO APPROVE COMMUTE TRIP REDUCTION (CTR) AGREEMENT WITH KING COUNTY Transportation Planner Welsh explained the CTR program to the Committee. The City has bike lockers and bus and train vouchers. Councilmember Peloza asked to see 2004 numbers for this program, which Mr. Welsh will send via memorandum. The effectiveness of a CTR program is measured based on the percentage of single occupant vehicle use by employees. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3968. Motion carried. IV. DISCUSSION AND INFORMATION A. JOVITA HEIGHTS FEE-BASED WETLAND MITIGATION PROPOSAL Planning Director Krauss presented the issue regarding wetland mitigation. The Committee reviewed the memo that had been distributed with the agenda packet. Wetland property lease currently runs about $50,000 per acre and construction costs are about $119,000 per acre. Jovita Heights developers are ready to pay $36,570 based on the size of the wetland mitigation required (.23 acre), but the Council would have to accept it. The Planning department is recommending that the money be accepted, and they are seeking feedback from the Committee on this issue. The Committee agreed that the City should accept the money, but they asked that the memo be updated for future fee proposals. B. PUBLIC WORKS GRANTS STATUS The Committee asked for clarification regarding the project costs for A Street Phase 1 from 3'd Street NW to 14th Street NW. The project cost includes money spent or collected from other sources by the City, and also money spent or collected by other entities for this project. The hospital expansion may move the A Street NW Phase 2 project to a higher priority once the details of the expansion are complete and agreed to. The City received preliminary approval for additional grant money for the A Street Loop project. The ITS Public Works Trust Fund preconstruction loan looks like it will probably be successful, and the grant for the Auburn Way South pedestrian crossing also looks like it might go through. C. ORDINANCE NO. 5974 RELATING TO CONNECTIONS TO MUNICIPAL WATER SYSTEMS Utilities Engineer Huskey explained the issue regarding private irrigation and exempt domestic wells. This ordinance would require properties to connect to public water supply and abandon private wells if they are within the City and are undertaking a land use action. This is intended to protect public safety and welfare by reducing groundwater withdrawals within the City and by providing safe drinking water. Chairman Wagner asked that wording be added to the effect that the City is only going to pay for water rights that they can use. Page 2 Public Works Committee Minutes January 9. 2006 .1t.l~/ tc~he differences between public water supply and municipal water systems were explained and -tt~ COI:JAeilr:RgFRBgr PelElLEI asked that Utilities Engineer Huskey ensure that they are used correctly and consistently in the ordinance. He will look into language to help convey the importance of this for protecting public safety and health, and will return with another draft at a future meeting. D. CAPITAL PROJECT STATUS REPORT Item 6 and 9. MS 797 Citv Channelization Proiect and C1 014 Auburn Way South Safety Improvements: The contractors intend to resume work when the weather conditions allow which is anticipated in March Item 10. C205A Kersev Way-Oravetz Road Traffic Siqnal: Staff is still waiting for information about the arrival date for signal equipment Item 11. C505A 2005 Arterial Preservation - Auburn/Black Diamond Road: The contractor is planning to start work on January 23'd and close the road to through traffic until mid-February. No additional information from Miles has been received though the contractor has been discussing options with them. Items 20 and 21. C229A BNSF/EVH Pedestrian Undercrossinq and C302B WVH Pedestrian Facilities: The Committee would like a briefing of these projects at a future meeting. Items 36. 37. 38. various studies: The Committee asked that staff adjust the columns to be more appropriate for the studies and include estimated completion dates Item 35. 2006 SOS Proqram: Chairman Wagner requested that the 2006/2007 SOS map be a discussion item on the next PWC meeting. Councilmember Peloza asked that staff confirm that 1161h Street near 32151 Street is considered on the map for 2006. OTHER ISSUES: The Committee convened for an executive session at 4:36 to discuss potential litigation and ended the executive session at 4:54. The meeting was reconvened at 4:55. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:55 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on l"o.nI.AlLI/l-j 2's/ CO~: C as. (,u~~~ File: 17 (17.2) REF. H:\PWCAgendaMinutes/010906Minutes Page 3