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HomeMy WebLinkAbout01-23-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE January 23, 2006 WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer laura Philpot, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, Planning Director Paul Krauss, City Attorney Dan Heid, Project Engineer Robert lee, Street Systems Engineer Seth Wickstrom, Traffic Operations Engineer Ryan Johnstone, Planner Bill Mandeville, Community Development Administrator David Osaki, Development Services Coordinator Steve Pilcher, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES Councilmember Peloza asked that his name be replaced by "the Committee" in the first paragraph on page three regarding discussion item C, Ordinance No. 5974 relating to connections to municipal water systems. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for January 9, 2006 as amended. Motion carried. B. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-264 WITH TRANSPO, INC. FOR WORK RELATED TO PROJECT NO. C421A, M STREET SE It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-264 with Transpo, Inc. Motion carried. C. PERMISSION TO ENTER AGREEMENT WITH NORTHROP GRUMMAN IT FOR WORK RELATED TO PROJECT NO. C307A, INTELLIGENT TRANSPORTATION SYSTEM (ITS) IMPROVEMENTS The Committee asked about future phasing of the project and if any additional funds have been secured. It was explained that the City recently received news from the Public Works Trust Fund loan Board that we will be receiving a loan for continued design work. The future phase of project includes installation of the ITS network on 277lh and Auburn Way North. The intersections at 2,d and 4th on Auburn Way South have already been connected to the ITS network. Chairman Wagner raised a concern about keeping video of intersections for 24 hours and a clarification was made that this would not be a typical operation but is a capability of the system. He suggested Council create policies for ITS. Mayor Lewis asked Director Dowdy to work with Interim Chief of Public Safety Jim Kelly to develop draft policies. Public Works Committee Minutes Januarv 23, 2006 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize the consultant agreement with Northrop Grumman IT. Motion carried. D. APPROVE FINAL PAY ESTIMATE NO.4 TO CONTRACT 05-02 WITH SCI INFRASTRUCTURE, AND ACCEPT CONSTRUCTION OF PROJECT NO. C422A, GATEWAY SIGN AT PEASLEY CANYON ROAD It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.4 to Contract 05-02, and accept construction of Project. No. C422A. Motion carried. III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. AUBURN MANOR Finance Director Coleman presented background for this issue including letters and reports regarding the high water consumption at this mobile home park. Because the consumption is so high, the park managers had a study and have found leaks there, and they are asking for a credit on their water and sewer. After considerable discussion with representatives of the Mobile Home Park, review of the correspondence and review of the leak detection report provided by the Mobile Home Park the Committee believes that a water meter slows down with age and the park would have gotten more water than they paid for, there is no indication of the quantity of leakage that went into the ground vs. the leakage that went into the sewer system through leaky toilets and sink faucets. Without this quantification it will be difficult to ask King County Waste Treatment Division for a credit. The Committee is not inclined to give more than the $500 per year credit allowed by City policy for water. Utilities Engineer Huskey will check the meter test reports to see what was done with the meter in 2005 when it was repaired. Staff was also asked to work with the Mobile Home Park to see if there is a way to adequately determine an amount of leakage to request a credit from King County. B. FINAL DRAFT OF THE SE OF EAST MAIN STREET NEIGHBORHOOD PLAN Planner Mandeville presented the final draft plan of the Southeast of East Main Street Neighborhood plan. The neighborhoods priorities are traffic management, curbs and sidewalks, preservation of historical homes, and development of a community playground at Washington Elementary School. Chairman Wagner asked if there is an actual desire for traffic calming devices. Planner Mandeville pointed out that the neighborhood's desire to reduce speeding traffic received the most priority votes and was lumped into the general heading of traffic calming. Council member Thordarson asked if the City would be doing progress reports to the residents to keep them informed about what the City is doing to complete the plan. Council member Peloza suggested that doing an annual report about neighborhood plan strategies would be a good idea. He thinks it should include updates on grants they have received. The Committee just wants to be sure that the residents are informed about what is going on. Planner Mandeville said that the Planning and Community Development Committee made a similar request. He will begin preparing Page 2 Public Works Committee Minutes January 23. 2006 annual reports later this year that includes updates on neighborhood plans and neighborhood matching grants. The Committee made some language and grammar suggestions. They do not think flooding issues should be a priority for staff because it is not a priority for residents. Most of the streets in the neighborhood will need extensive rebuilds so they are not on the SOS plan for the next few years. The residents are especially interested in having sidewalks and curbs installed on 2nd and J. The Committee suggested the map in the appendix be revised to focus only on this area instead of the whole neighborhood. Councilmember Peloza asked if residents should call 911 about stray dogs. He requested the language regarding 911 be more general. The Committee asked that environmental justice be changed to environmental mitigation. C. PROPOSED SIGN CODE Community Development Administrator Osaki presented the proposed sign code to the Committee. The ad hoc sign code committee was made up of members of the Auburn Downtown Association, Auburn Chamber of Commerce, sign company owners, and members of certain city boards and commissions. The new code adds an administrative process for deviations rather than having to go to the Hearing Examiner. Chairman Wagner feels that C3 developments should be able to have larger signs. This is not something the City is opposed to, and the usual process these developments go through often includes sign deviations. The new code allows sandwich boards in C2, but staff will add language stating that a permit may be required for signs placed in the ROW. Real estate signage will be addressed following the outcome of cases that are currently in the court system. D. PROPOSAL TO REPLACE THE PLANNED UNIT DEVELOPMENT (PUD) PROVISION OF THE ZONING CODE WITH A NEW SECTION REGARDING DEVELOPMENT AGREEMENTS Development Services Coordinator Pilcher explained that this is a new process intended to give the Council more authority over PUD type developments. The Council will be given the opportunity to comment on the development concept and enter into an agreement with the developer before the developer spends a lot of money and time completing the design. With this process a public hearing is required before conclusion of the agreement. The new process will not cost the City or Council time or money. It will add another step to the developer's process, but could actually save them money because the concept will be approved before they go forward with the design and engineering. The reference to PUD will have to be removed from current code to make this change. Chairman Wagner asked that SEPA be added to 14.21.020C3. Member Peloza asked that a flowchart be created to illustrate the new process. E. WESLEY HOMES OFF-SITE IMPROVEMENTS Assistant City Engineer Gaub briefly reviewed the off site improvements planned for the development that is currently under construction. The developer will widen 320th St. along the projects frontage including an additional 5 feet of pavement, curb, gutter, sidewalk, street lighting and landscaping. In addition, the developer will widen 11 Oth St. along their frontage with the construction of a full half street improvement. The project does not include the residence on the south western corner of 320th and 11 Oth; however, the developer will be widening the pavement within the right-of-way along this frontage to allow for a 33 foot wide road on 11 Oth and a pedestrian path separated by raised curbing from the roadway. This will improve the radius of the SW corner of the intersection. A concern raised at the previous City Council meeting was for trucks clipping Page 3 Public Works Committee Minutes Januarv 23. 2006 the SE corner of the intersection. Engineer Gaub responded that the developer will be cleaning up the radius on this corner; however, the road is built with little to no radius and it is not within the City's authority to require the developer to fix an exiting condition beyond their frontage. Staff will continue to work with the developer to see if they are amenable to pave a better radius on this corner. F. 2005 SOS DRAFT END OF YEAR REPORT Chairman Wagner asked why the differences in cost for the levels of overlays were so significant. He asked that a paragraph be added to explain the differences. The City's annual sidewalks improvement program is funded separately from the SOS program. Councilmember Peloza asked that the report note that it is a 6-year voter approved program. Staff will reword the budget section to make it clearer. G. 2006 DRAFT SOS PLAN The Committee reviewed the proposed plan for 2006 and 2007, which is still focusing on streets that can be saved with a thin overlay. Streets requiring more extensive work will be programmed for the last three years of the SOS program. Staff is currently working on developing a schedule for the final three years. Many of those streets will require rebuilding the pavement structure and base or applying a thick overlay. The City will offer to do an LID with those neighborhoods that are currently unsewered before going forward with any overlay work. If the residents want sewer, then it should be installed before the street is fixed. The Committee would like the pavement condition rating updated for the entire City network. H. CAPITAL PROJECT STATUS REPORT Items 8 and 9. C9056 and C1014. Auburn Wav South Sewer Improvement Phase 1 and Auburn Wav South Safetv Improvements: The finish dates have been moved out due to the weather suspensions. Item 10. C205A. Kersev Wav-Oravetz Road Traffic Siqnal: No estimate from contractor for when signal equipment will arrive has been received yet. Item 11. C505A. Arterial Preservation - Auburn/Black Diamond Road: The road closure began today and the contractor has 25 calendar days, weather dependent, to complete the work. Item 14. C307B. Citv Wide ITS Improvements Proiect - Phase 1 B: The Public Works Trust Fund loan has been approved, and is awaiting passage through the Legislature. Item 18. MS793. Lakeland Hills Wav/Mill Pond 3-wav Stop: This project scope has been modified and once the equipment arrives, City crews will install it. Item 24. C504A. R Street SE Utilitv Improvements: The Committee asked if residents in the area would be updated on what is going on and how this area will look when it is done. The residents have received SEPA information, and a public notice can be sent prior to the start of construction with additional information. OTHER ISSUES Director Dowdy discussed a meeting summary he received from RPEC. He brought the potential changes affecting grant applications to the Committee's attention as some new criteria that focus future federal funds on types of development have potential to make city applications less competitive. V. ADJOURNMENT Page 4 ., . Public Works Committee Minutes Januarv 23. 2006 There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:57 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on Fe .bn.Hi '1 ~ \ '-;:) Id-OCl(l. File: 17 (17.2) REF. H:\PWCAgendaMinutes/012306Minutes Page 5