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Home My WebLink About02-13-2006 , * CITY~:B ~1iF ....iiip? WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE February 13, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Water Utility Engineer Tim Osborne, Traffic Engineer Laura Philpot, Traffic Operations Engineer Ryan Johnstone, Street Systems Engineer Seth Wickstrom, Transportation Planner/Grants Manager Tiffin Goodman, Transportation Planner Joe Welsh, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for January 23, 2006. Motion carried. B. SURPLUS VEHICLES Member Peloza asked about the possibility of allowing the food bank to use one of the vans on the surplus list. The Committee agreed this would be a good idea if the vehicle is in decent condition. Most of these vehicles are not typically in very good shape by the time they are surplused. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve surplus of the vehicles. Motion carried. C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. PR529F, A STREET LOOP The improvements include sidewalks on both sides of the roadway, and the road will be open to all vehicle traffic. The loop will connect A Street SW with South Division, which will allow vehicles to get to and from the transit station without the need to turn left at the intersection of 3rd St SW and S. Division. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. PR529F, A Street Loop. Motion ca rried. D. APPROVE FINAL PAY ESTIMATE NO.8 TO CONTRACT 04-28 WITH RW SCOTT CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C326B, C STREET SW ROADWAY IMPROVEMENTS - CONTRACT B It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.8 to Contract 04-28, and accept construction of Project No. C326B. Motion carried. Public Works Committee Minutes February 13. 2006 E. APPROVE FINAL PAY ESTIMATE NO.8 TO CONTRACT 05-08 WITH TRANSTECH ELECTRIC, AND ACCEPT CONSTRUCTION OF PROJECT NO. C307A, AUBURN ITS- PHASE1A It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.8 to Contract 05-08, and accept construction of Project No. C307A. Motion carried. F. APPROVE FINAL PAY ESTIMATE NO. 11 TO CONTRACT 04-20 WITH PROSPECT CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C324A, WELL 5B EXPANSION It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 11 to Contract 04-20, and accept construction of Project No. C324A. Motion carried. III. ISSUES A. ORDINANCE NO. 5974 CREATING A NEW SECTION OF AUBURN CITY CODE FOR CONNECTIONS TO MUNICIPAL WATER SYSTEMS The Committee likes the wording "based on the value of the water as determined by the City" rather than the "per unit" wording so that negotiations could be more flexible. They also are not sure if paragraph C should apply to special planning areas. The Committee asked that staff review and rework the ordinance and bring it back to a future meeting for approval. B. ORDINANCE NO. 5995 AMENDING AUBURN CITY CODE CHAPTER 13.40 ENTITLED "FACILITY EXTENSIONS" FOR THE PURPOSE OF REVISING CODE LANGUAGE TO CLARIFY INTENT Utilities Engineer Huskey explained that the Legal Department determined that there were portions of the ordinance that needed to be changed and updated to clarify the intent. The Committee asked that the ordinance be brought back to a future meeting in strike-through format rather than the format with the deletion notes in the margin. C. ORDINANCE NO. 6001 AMENDING AUBURN CITY CODE CHAPTER 13.32 RELATED TO UNDERGROUNDING UTILITIES The Committee tabled this ordinance. D. RESOLUTION NO. 3975 FEDERAL FUNDS OBLIGATION FOR M STREET SE PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3975. Motion carried. E. RESOLUTION NO. 3979 STREET VACATION NO. V-04-04 CALL FOR PUBLIC HEARING The developers of Jovita Heights want to use the vacated right-of-way for storm purposes. Staff feels it is not a problem for the City to vacate this property as it is not useful for any other purposes because it is so steep. Page 2 . . Putllic Works Committee Minutes Februarv 13. 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3979. Motion carried. F. RESOLUTION NO. 3980 STREET VACATION NO. V-01-05 CALL FOR PUBLIC HEARING This property was originally acquired to be used for a bridge over SR167, which was eventually built at 15th Avenue SW instead. If vacated, it would become part of the developed property adjacent to it. The Committee asked staff to bring more information regarding the property acquisition and if any public funds were used to pay for it to the hearing. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3980. Motion carried. IV. DISCUSSION AND INFORMATION A. ORDINANCE NO. 5997 TO REPEAL ORDINANCE NO. 5657 OF 2002 Finance Director Coleman explained that the interest on the fund is not restricted and could be used for any capital projects while the real-estate excise tax (REET) is restricted and can only be used for certain types of projects. Director Coleman stated that the current level of funding would be provided to the pavement preservation program, but using REET funding in lieu of REET interest funding. The Committee agrees that this is a good idea and she should go forward with the ordinance. B. GRANTS STATUS UPDATE The Committee reviewed the 28 items on the grants status list, and asked Transportation Planner/Grants Manager Goodman to add more detail to some of the items to better explain the thinking behind them. Several projects look positive to receive grant funding, but are waiting for legislative approval. Item 16. Pedestrian Crossinq at Auburn Way North (AWN). near 28th Street NE: Traffic Engineer Philpot explained that staff has not really determined exactly what should be done, but a pedestrian refuge and crossing are definitely needed. Item 17. S 277th Street (AWN to Green River Bridqe): There are several developments in the works that would assist in building this road, and if all of them go through, there would not be a lot left that the City would have to pay for. Item 18. BNSF Rail yard Crossinq at 15th Street SW: This project cannot really be planned and cost cannot be estimated until policy decisions are made because it would dramatically impact the neighborhoods and businesses easterly of "A" Street SE. The Committee would like to see some planning money in the budget for next year to look at this project more closely. Item 24. East Valley Hiqhway Water Transmission Main: The Committee asked staff to make sure that the dollar amount for this project is realistic. Item 27. Water Facility Security: This item covers our 6 most critical facilities, and may include improvements to the SCADA system. C. FOLLOW-UP & NEXT STEPS FOR PRIVATE STREETS, ACCESS TRACTS, & LANDSCAPE STRIPS Assistant Director/City Engineer Selle presented a handout outlining what staff gathered from the Committee of the Whole regarding the Council's feelings about private residential streets, access tracts, and landscape strips. He explained the process these changes will have to go through Page 3 . . Puolic Works Committee Minutes Februarv 13. 2006 before they are approved. The Committee concurred with staff's assessment of the issues, but did not like the 24-foot wide option for access tracts as a designated fire lane. D. CAPITAL PROJECT STATUS REPORT Item 5. MS797. City Channelization: Before installing c-curbing, staff contacts adjacent properties who would be affected by the c-curbing to discuss the project. Item 11. C1006. 3rd Street SE/Cross Street Improvement: The project is anticipated to be completed in June unless there are delays in the procurement of material such as the traffic signal equipment. Item 17, MS793. Lakeland Hills Way/Mill Pond 3-way Stop: The Committee asked that a finish date be added to the spreadsheet Item 22. C501A. Urban Center Transoortation Imorovement: This project has been slow in the development of the design due to staff resources. Item 23. C504A. R Street SE Utility Imorovements: There will be some overlap with the construction of the Auburn Way South Sewer, Phase 2 project which may delay the construction of this project. Item 25. C507 A. Auburn/Pacific Trail: This project is federally funded. Item 27. C524A. SCADA System Imorovement: The Committee asked that a finish date be added to the spreadsheet Item 32. SR-164 Corridor Study: The City may reduce the request from the legislature from the $6 million noted to approximately $2 million. OTHER ISSUES Member Peloza mentioned his email sent to the Mayor regarding lighting on Lea Hill especially on 320th. There are two pedestrian walk areas that are really dark. Staff explained that this area is in King County's jurisdiction and that King County does not maintain a lighting system. If any lights were added, they would be the responsibility of the property owner. Staff will be bringing the lighting issue previously raised by Member Peloza for Lea Hill to the next Committee meeting. Member Peloza also asked about the 15-minute parking across the street from City Hall, which is restricted 24 hours a day. He requested that this be modified to allow parking after normal business ~~ . Member Peloza also expressed his concern regarding 116th Streets condition. Staff explained that this area is on the SOS program for this year and Traffic Engineer Philpot will look into the need to have potholes repaired between now and the SOS overlay. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:04 p.m. Submitted by Megan Robel, Secretary. Approyed by the Public Works Committee on ~/bru 11 /'\ '<< ;)7. ;)..f)(})1o File: 17 (17.2) REF. HtlPWCAgendaMinutesl021306Minutes Page 4