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HomeMy WebLinkAbout02-27-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE February 27,2006 p WASHINGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer laura Philpot, Transportation Planner Joe Welsh, Water Utility Engineer Tim Osborne, Transportation Planner/Grants Manager Tiffin Goodman, Traffic Operations Engineer Ryan Johnstone, Sewer Utility Engineer Jeff Roscoe, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for February 13, 2006. Motion carried. B. CHANGE ORDER NO. 11N THE AMOUNT OF $17,751.20 TO CONTRACT 05-27 WITH HOKKAIDO DRilLING, INC. FOR WORK ON PROJECT NO. C519A, WEll 2 REPACKING It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve change order no. 1 to contract 05-27 with Hokkaido Drilling. Motion carried. C. PERMISSION TO ADVERTISE FOR PROJECT NO. C516A, AUBURN WAY SOUTH SEWER- PHASE 2 Chairman Wagner asked why the work in phase 3 would not be included in this phase. Sewer Utility Engineer Roscoe responded that it has been included as part of the R Street project due to the amount of other city utility work planned in the same corridor. Assistant City Engineer Gaub added that phase 2 work will be under construction before the R Street project, including the M Street work, begins construction. The Committee requested that both of the M Street projects be discussed at the next public meeting on the M Street project from 29th to 37th Streets SE. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C516A, Auburn Way South Sewer- Phase 2. Motion carried. III. ISSUES A. ORDINANCE NO. 5974 CREATING A NEW SECTION OF AUBURN CITY CODE FOR CONNECTIONS TO MUNICIPAL WATER SYSTEMS After a brief discussion, it was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5974. Motion carried. Public Works Committee Minutes February 27. 2006 B. ORDINANCE NO. 5995 AMENDING AUBURN CITY CODE CHAPTER 13.40 ENTITLED "FACILITY EXTENSIONS" FOR THE PURPOSE OF REVISING CODE LANGUAGE TO CLARIFY INTENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5995. Motion carried. C. RESOLUTION NO. 3988 AUTHORIZING THE MAYOR TO EXECUTE A PUBLIC WORKS TRUST FUND PRE-CONSTRUCTION LOAN AGREEMENT WITH THE PUBLIC WORKS BOARD FOR PROJECT NO. C307A, CITYWIDE INTELLIGENT TRANSPORTATION SYSTEM (ITS), PHASE 1B This is a very inexpensive way to obtain money for this project because the interest rate is so low. The loan has a 5-year term, but could possibly be extended to 20 years if the project is later awarded a construction loan. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 3988. Motion carried. IV. DISCUSSION AND INFORMATION A. AUBURN MANOR FOLLOW UP Finance Director Coleman updated the Committee on the current status of this issue. Utilities Engineer Huskey estimated the amount of water that was going into the ground. King County Metro will not consider any sewer adjustments until Auburn Manor proves that their system is fixed. The Committee believes this is fair. B. LAHAR ROUTE SIGNAGE Discussed before item A. Transportation Planner Welsh explained that a Lehar is a mudflow the consistency of concrete that is the expected result of Mount Rainier erupting. The residents of the city would need to get to higher ground as soon as possible if this occurred. The Committee reviewed the map showing where the evacuation route signs are proposed to be placed. Mayor Lewis asked that staff work with the City's Emergency Manager to determine the school district's plans for this type of event. The Committee also suggested the need to make sure tourist places like the Super Mall, Emerald Downs, and the Golf Course are signed adequately. Member Peloza asked why there are no signs on the main north/south corridors through town. The intention is to get people to know to go to higher ground and then direct them from there. The signs should go up in conjunction with a public announcement and staff will work with the communication department and the emergency manager before installing the signs. C. AUBURN & KING COUNTY INTERLOCAL AGREEMENT: RECIPROCAL COLLECTION OF TRAFFIC IMPACT FEES Traffic Engineer Philpot explained the proposal from King County. King County charges impact fees by project whereas Auburn imposes a system wide impact fee. The County would like Auburn to collect fees for development in Auburn that affect projects planned in unincorporated King County and they would collect fees from development in unincorporated King County that would affect capacity projects within Auburn. The Committee is not in favor of this agreement due to the potential lack of equity in the amount collected for each agency. Page 2 Public Works Committee Minutes Februarv 27. 2006 D. ORDINANCE REGARDING TRUCK IMPACT FEES Transportation Planner Welsh gave the Committee a handout and explained the City's current traffic impact fee structure. These fees are based on projected trip generation and are geared at roadway capacity only. He explained that Staff was working on a 3 phase approach to implementing a truck impact fee. Phase 1 is to modify the existing traffic impact fee to include a new factor. This factor is developed for land uses that generate a large percentage of trucks, and will address the capacity impacts trucks have on our system due to their size, speed, lack of maneuverability and turning movement impacts. Phase 2 will address the loading impacts large trucks have on our pavement structures within the City, which accelerates pavement deterioration and shortens the effective life of pavement. This is envisioned to be a fee that is charged to new development. Phase 3 will look at the feasibility of implementing a citywide user fee that is assessed to current users of our system. Phase 1 will be moved forward to the Finance Committee on March 6th for action and the subsequent phases will be coming back to the Committee in 2 to 3 months. The Committee would like to discuss utility trench patching and how to mitigate these activities at a future meeting. E. LEA HILL LIGHTING This item was discussed before item C. Construction Manager Dahl presented the proposal in response to a request made by Member Peloza concerning street lighting on Lea Hill in the area south of 320th Street SE and west of 116th Avenue SE. The presentation included several locations that can have a light attached to an existing power pole which rneet the committee's previous direction to light intersections and mid block locations. These locations would not require an installation cost but would increase the City's monthly utility cost for power by approximately $10 for each new light. In addition, there were several possible light locations identified on 320th Ave. SE where the monthly power cost would be $15 per month due to the higher wattage. The current annual streetlight bill is about $450,000. Other locations that Member Peloza requested to be investigated do not currently have secondary power available and would require additional installation work to be done which could include a new transformer for each location. The extent of improvements needed is determined by Puget Sound Energy and would be an additional installation cost to the City. The Committee discussed the best locations for new lights and eliminated locations that required new secondary power or had conflicts with either existing trees or other light irnprovements currently planned for the area. The Committee agreed on 11 new light locations. Member Peloza requested direction on who to discuss his concern regarding the lighting around the crosswalks at Green River Community College (GRCC) and 320th which is located in the County. This issue should be addressed to GRCC and staff also informed the committee that King County is proposing a new traffic light at 320th and 124th. F. AUBURN'S RTID RESPONSE The Committee discussed the information provided by Director Dowdy. They believe mitigation should be very specific especially if it will greatly impact WVH and EVH due to construction on SR 167. Director Dowdy explained what the critical projects for this area are, and there are parts of SR 167 where the state needs to get the right-of-way now before it is developed. The Valley Cities Page 3 Public Works Committee Minutes Februarv 27. 2006 want to get their projects done before the Viaduct in Seattle for Highway 99 is done because construction is at least 7 years out for that project, and the expected time for the construction itself is estimated by the State to take from 7-10 years. G. CAPITAL PROJECT STATUS REPORT Item 6, C505A, 2005 Arterial Preservation - Auburn/Black Diamond Road: waiting on weather to place the concrete. Staff discussed the change order done to modify the final road section to a 10" concrete road due to the deterioration of the existing concrete. Item 7, C205A, Kersey Way - Oravetz Road Traffic Signal: The contractor planned to begin work next week however, the controller cabinet was damaged in shipping and we are working with the contractor on a replacement. Item 17, C302B, West Valley Highway Pedestrian Facilities: The description will be updated to reflect the correct year of completion. Chairman Wagner requested pothole repairs be a future agenda item including budget discussion. Chairman Wagner thanked staff for the flashing signal at 53rd and Randall, but it has already been vandalized and he is concerned someone will try to push them over with 4-wheelers, which has happened at other locations. These have to be designed as break-away for safety purposes, but staff will look into options for making them more secure. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:05 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on (Y\I..'"L.'~Q~ \ 0 I LC)'D It' . File: 17 (17.2) REF. H:\PWCAgendaMinutesl022706Minutes Page 4