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Home My WebLink About03-10-2006 Jj( Al1TYOf.. " "'<. 'Iii' !i;i!+" )iF w ",'" ~ ..... I.::r~: *..HH1H ii:.~l;t) . ...H............Hih WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE March 10, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Transportation Planner Joe Welsh, Maintenance and Operations Manager Randy Bailey, Project Engineer Scott Nutter, Traffic Operations Engineer Ryan Johnstone, Engineering Aide Carlene Teterud, Financial Planning Manager Dawna Truman, Assistant City Attorney Stephen King, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for February 27, 2006. Motion carried. B. APPROVE DESIGN STANDARD CHANGES FOR PRIVATE STREETS AND LANDSCAPE STRIPS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve modifications to the City design standards relating to private streets and landscape strips. Motion carried. C. APPROVE RIGHT-OF-WAY USE PERMIT 06-02 FOR MUCKLESHOOT INDIAN TRIBE FIBER OPTIC CABLE Transportation Planner Welsh distributed a revised agenda bill showing that the overhead lines crossing Auburn Way South require a 20 foot minimum clearance from the ground, and that if a traffic signal is installed in the luture, the applicant would have to underground their line. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-ol-Way Use Permit 06-02. Motion carried. D. APPROVE RIGHT-OF-WAY USE PERMIT 06-09 FOR AUBURN SCHOOL DISTRICT GRADUATION CEREMONIES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-09. Motion carried. E. AWARD CONTRACT 05-16, PROJECT NO. C508A, CITYWIDE MANHOLE RING AND COVER REPLACEMENT TO CANNON CONSTRUCTION ON THEIR LOW BID OF $69,710.00 PLUS WA STATE SALES TAX OF $6,134.48 FOR A TOTAL CONTRACT PRICE OF $75,844.48 Public Works Committee Minutes March 10. 2006 Project Engineer Nutter explained that Maintenance and Operations generated the list 01 manhole rings and covers needing replacement. Chair Wagner requested that the stafl consider a $100,000 program in next years budget lor the adjustment of water, sanitary sewer, and storm drainage surface structures to provide a smoother pavement surface within roadways. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-16 to Cannon Construction. Motion carried. F. AWARD CONTRACT 05-21, PROJECT NO. C510A, 37TH STREET INFILTRATION FACILITY IMPROVEMENTS TO RODARTE CONSTRUCTION Project Engineer Nutter distributed a revised agenda bill packet showing that Rodarte Construction was the low bidder lor the project with a bid of $334,137.00 plus Washington State sales tax of $29,404.06 lor a total contract price 01 $363,541.06. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-21 to Rodarte Construction. Motion carried. III. ISSUES A. ORDINANCE NO. 6001 AMENDING AUBURN CITY CODE CHAPTER 13.32 RELATED TO UNDERGROUNDING UTILITIES Director Dowdy explained that the changes are intended to make Auburn City Code match more closely with the RCW so there is no confusion for the public in understanding what is required. Assistant City Attorney King explained how the City defines some of the terms in the ordinance to the Committee. City Engineer/Assistant Director Selle described the process for notifying the affected property owner of the need for undergrounding utilities. The Hearing Examiner is the ruling body in the appeal process. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6001. Motion carried. IV. DISCUSSION AND INFORMATION A. ORDINANCE NO. 6004, BUDGET AMENDMENT Financial Planning Manager Truman passed out a revised copy of the budget amendment. The Committee went over the amendment, and asked about the ending fund balance for the arterial street fund and if there was any issue with matching grants. Director Dowdy assured them that the grants are all covered in the amendment for the time being. B. CLASSIFIED STREET PRESERVATION REPORT The Committee reviewed the report and asked for clarification 01 why there would be so many streets in very poor condition in almost all of the scenarios. This report is only showing 6 years of work, and if the program went for 10 or 15 years then there would be more time and more money to improve the very poor streets to at least fair condition. Page 2 Public Works Committee Minutes March 10. 2006 Mayor Lewis asked the Committee to give staff an idea of how much money they are comfortable with spending on the program, how long they would like the cycle to be, and what percentage they would like the poor condition streets to stay below. The Committee responded that $3 to 4 million would be okay, and they would like to see the cycle at 10 years or less. Also, they would like the percentage of streets in poor condition to be less than 10 percent. Staff will do scenarios based on this input to bring back to the Committee. The Committee also asked to have some clarification of what "classified" streets are (arterial and collector). C. 3RD STREET NW (NEAR POST OFFICE) CHANNELIZATION Traffic Operations Engineer Johnstone presented the options for dealing with this issue, which includes c-curbing and more paint to create a left turn pocket into the post office. This is intended to cut down on the conlusion and near accidents for people turning left into the post office and those turning left from 3rd Street NW onto A Street SW. D. REVIEW 2005 SAVE OUR STREETS (SOS) YEAR END REPORT Chairman Wagner asked why some 01 the numbers were different. Street Systems Engineer Wickstrom explained the changes are due to the difference between actual numbers and the estimated numbers. This report will be on the website and distributed to various other people to include members of the Citizens Committee. E. CAPITAL PROJECT STATUS REPORT Item 6. C505A. 2005 Arterial Preservation - Auburn/Black Diamond Road: The concrete paving was linished today, and the shoulders will be finished next week. It is intended to be reopened by March 24th. Item 15. MS793. Lakeland Hills Wav/Mill Pond 3-wav Stop: Equipment has arrived and should be installed next week. Item 26. C513A. Terminal Park Neiqhborhood - Non-Motorized Improvements: The Committee would like to see the design at next meeting. Item 20. C501A. Urban Center Transportation Improvements: This project will not be under construction until next year due to the time necessary for environmental and property acquisition work under the federal process. In addition, the City received grant funds recently so this project is not in jeopardy with the state for taking too long to complete. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 3:45 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on rnOv,\QVI '1..11 1rlX(J. File: 17 (17.2) REF. H:\PWCAgendaMinutes/031006Minutes Page 3