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Home My WebLink About04-24-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE April 24, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Water Quality Program Coordinator Chris Thorn, Transportation Planner/Grants Manager Tiffin Goodman, Sewer Utility Engineer Jeff Roscoe, Traffic Operations Engineer Ryan Johnstone, Senior Planner Mitzi McMahan, Environmental Protection Manager Aaron Nix, Assistant City Attorney Stephen King, Finance Director Shelley Coleman, Office Assistant Tina Wood, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES FROM APRIL 10, 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 10, 2006. Motion carried. III. ISSUES A. ORDINANCE NO. 6013 AMENDING SECTION 12.04.050 OF THE AUBURN CITY CODE RELATING TO THE RELEASE OF CITY-HELD EASEMENTS BY THE CITY ENGINEER It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6013. Motion carried. B. ORDINANCE NO. 6018 GRANTING PUGET SOUND ENERGY, INC. A NATURAL GAS FRANCHISE The Committee was given a revised copy of the agreement. Director Dowdy reviewed the key points of the agreement for the Committee. The indemnity and insurance clauses are stronger than in the previous agreement, and Chairman Wagner feels this amount is what the City should be requiring of all franchisees. This is a ten year agreement as opposed to the last one, which was for 25 years. PSE would have preferred a longer term, but the City was not comfortable with longer than 10 years, and City code prevents automatic renewals. The Committee requested that a paragraph saying the City and PSE would negotiate renewals in good faith be added to the agreement. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6018 as amended. Motion carried. C. RESOLUTION NO. 4018 AUTHORIZING CLEARWIRE LLC TO LEASE PROPERTY FOR COMMUNICATION EQUIPMENT Public Works Committee Minutes April 24. 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4018. Motion carried. D. RESOLUTION NO. 4019 TO ACCEPT PUBLIC WORKS TRUST FUND LOAN FOR AUBURN WAY SOUTH SEWER PHASE II The funds contributed by the Muckleshoot Indian Tribe will be used as matching funds for the loan. They will also share fifty percent of the cost overruns. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4019. Motion carried. IV. DISCUSSION AND INFORMATION A. lAC (INTERAGENCY COMMITTEE FOR OUTDOOR RECREATION) GRANT APPLICATION FOR THE AEP Senior Planner McMahan and Environmental Protection Manager Nix introduced this grant proposal, which includes habitat restoration and trails. The restoration will not involve grading the entire site and then replanting. Instead, only pockets of the area will be restored. The proposal will ask the lAC for $750,000 to get started on restoration and $450,000 for trails. The matching requirements are 1 to 1 and 10% cannot be federal funds. If the City cannot find a federal match, then they would have to contribute $1.25 million, but if they can get a federal match for 90%, then they would only have to contribute $125,000. The Committee requested staffto provide information regarding the storm drainage utility funding for the AEP at a future meeting. B. TRAFFIC IMPACT FEES These funds have to be spent within six years of collecting them, and they can only be used for designated capacity projects in the TIP. This money comes from development that triggers new vehicle trips in our system, and if the City does not spend the collected funds within the six year time limit then it has to be given back to the applicants. C. PROFESSIONAL SERVICES AGREEMENT WITH THOMPSON SMITCH FOR CASCADE ALLIANCE WATER RIGHTS This item was brought to the Committee via an agenda modification. The Committee supports reasonable expenses to secure the water rights, but wants to see more information about the consultant's background. Mayor Lewis will provide the background information requested. D. ITS SAFETY STUDY This study is intended to help ITS projects score better on their Public Works Trust Fund applications. Before the ITS camera link is placed on the website, the Committee wants to insure that any applicable policy or legal issues are addressed. E. GRANT STATUS UPDATE Item 17. S 27ih Street (AWN to Green River Bridae ): Before applying for grants, staff will have a developer agreement in place. Chairman Wagner asked if this could be considered a disaster escape route up the hill, and possibly qualify for Homeland Security grants. Page 2 Public Works Committee Minutes April 24. 2006 Item 23. 15th Street SW Reconstruction (C Street SW to UPRR): This grant application is not necessarily a long shot, but it is a very competitive grant. Item 26. Auburn Way South - Center turn lane extension to Academy Drive: The SR164 report is delayed until June. Item 27. Downtown drainaae water auality facility located within the AEP boundaries: The amount of funding needed from the Storm Drainage Utility needs to be verified. F. CAPITAL PROJECT STATUS REPORT Item 2. 2005 City Channelization Project: The Committee feels the contractor did not do the best work. Item 5. C1014 Auburn Way South Safety Improvements: The Committee questioned the need for c-curbing along F Street. Engineer Philpot indicated that the c-curbing has been part of the plan for the project and was included in the public involvement portion of the project. The main issue that drives the need for the curbing is the sight distance issues with the configuration of the intersection. In addition, staff is working on signage to direct vehicles to use 8th Street rather then 9th Street to make left turn movements onto F Street. Item 6. C205A Kersey Way - Oravetz Road Traffic Sianal: The island will have reflectors and object markers added. Item 9. C1006 3rd Street SE/Cross Street Improvement: Staff has not received any complaints related to construction. Item 22. C322A West Main Street Improvements: Staff has done some mitigation to make the sidewalks safe until the permanent repairs can be made. Item 26. C507 A Auburn/Pacific Trail: The grant funds are already obligated. Item 34. C421A M Street Reconstruction: Staff is verifying the status of street delay agreements along the corridor; then letters will be sent. The project includes doing restoration this year and if an LID is formed, then that work will be added next year. Item 33. SOS Thin Overlay: The specific schedule for each streets overlay will be scheduled by the contractor after a contract has been awarded. Work is not expected to begin until August. The Committee requested that the 2006 Channelization project and the Lea Hill Street Lighting projects be added to the report. G. OTHER DISCUSSION The Committee was satisfied with Time Oil's response in their letter about plans for the old service station. However, they asked that code enforcement ensure that they keep the area clean. The Council meeting for May 15th has been rescheduled to May 11th. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:12 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on r,~ b ( LODlp File: 17 (17.2) REF. H :\PWCAgendaMinutes/042406Minutes Page 3