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Home My WebLink About05-08-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE May 8, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, City Attorney Dan Heid, Planning Director Paul Krauss, Traffic Operations Engineer Ryan Johnstone, Project Engineer Leah Dunsdon, Storm Utility Engineer Tim Carlaw, Water Utility Engineer Tim Osborne, Transportation Planner/Grants Manager Tiffin Goodman, Street Systems Engineer Seth Wickstrom, Sewer Utility Engineer Jeff Roscoe, Environmental Protection Manager Aaron Nix, Senior Planner Mitzi McMahan, Office Assistant Tina Wood, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES FROM APRIL 24,2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 24, 2006. Motion carried. B. APPROVE SERVICE AGREEMENT NO. AG-S-010 WITH PAUL SACHS TO RATE THE CITY'S PAVEMENT CONDITION AND TO UPDATE THE CITY'S PAVEMENT MANAGEMENT DATABASE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize service agreement No. AG-S-01 0 with Paul Sachs. Motion carried. C. APPROVE CONSULTANT AGREEMENT NO. AG-C-283 WITH PARAMETRIX, INC. FOR ON-CALL SURVEY SERVICES IN 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-283 with Parametrix, Inc. Motion carried. D. APPROVE CONSULTANT AGREEMENT NO. AG-C-282 WITH HDR, INC. FOR WORK RELATED TO PROJECT NO. C229A, BNSF/EAST VALLEY HIGHWAY PEDESTRIAN UNDERPASS The Committee requested that staff time costs and consultant costs be shown on separate lines on budget status sheets in the future. Public Works Committee Minutes Mav 8. 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize consultant agreement No. AG-C-282 with HDR, Inc. Motion carried. E. INITIATE 2006 LUMINAIRE REPAIR/REPLACEMENT PROJECT Vice-Chair Thordarson asked Traffic Operations Engineer Johnstone to add two other luminaires in the vicinity of 8th Street NE to the list. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of the 2006 Luminaire Repair/Replacement Project. Motion carried. F. PERMISSION TO ADVERTISE PROJECT NO. CP0630, 2006 CITYWIDE SIDEWALK IMPROVEMENTS The Committee requested that Mayor Lewis talk with the Tree Board about their role in recommending the preservation of significant trees where possible. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0630, 2006 Citywide Sidewalk Improvements. Motion carried. G. AWARD PROJECT NO. C516A CONTRACT NO. 06-01, AUBURN WAY SOUTH SEWER PHASE II TO RODARTE CONSTRUCTION ON THEIR LOW BID OF $3,777,004.92 PLUS WA STATE SALES TAX OF $319,308.44 FOR A TOTAL CONTRACT PRICE OF $4,096,313.36 Assistant City Engineer Gaub and City Attorney Heid discussed a protest the City received regarding this low bid. They stated that the protest was not valid and recommended that the bid be awarded to the lowest responsible bidder, Rodarte, by the City. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 06-01 to Rodarte Construction, and directed staff to send a letter of response to the protesting bidder as required by the RCWs. Motion carried. H. APPROVE CHANGE ORDER NO.3 IN THE AMOUNT OF $11,948.42 TO CONTRACT 05-27 WITH HOKKAIDO DRILLING, INC. FOR WORK ON PROJECT NO. C519A, WELL 2 REPACKING It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Change Order NO.3 to Contract 05-27. Motion carried. I. APPROVE FINAL PAY ESTIMATE NO.4 TO SMALL WORKS CONTRACT 05-22 WITH ROAD RUNNER STRIPING INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. MS797, 2005 CITYWIDE CHANNELIZATION PROJECT Page 2 Public Works Committee Minutes Mav 8. 2006 In response to a question from the Committee regarding the performance of the contractor, Staff felt the contractor did better work than King County had in the past, but that there were some areas that they had to go back and fix because of smeared paint. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.4 to Contract 05-22, and accept construction of Project No. MS797. Motion carried. III. ISSUES A. NONE IV. DISCUSSION AND INFORMATION A. DOWNTOWN STORM DRAINAGE WATER QUALITY DETENTION FACILITY Utilities Engineer Huskey explained to the Committee that the $4.1 M shown in the capital facilities plan is a preliminary estimate for constructing the downtown storm drainage pond, which will be located adjacent to AEP, but is a separate project from the AEP. It is anticipated that in the next two to three months, enough predesign work on the pond will be completed by the consultant to better define the cost of the project and identify any potential interface issues or opportunities or benefits related to the planned AEP. Staff will provide a more in depth presentation to the Committee in two or three months to include AEP, this project, and the 15th Street culvert to see how they are related to each other. B. KING COUNTY METRO TRANSIT NOW This item came before the Committee via agenda modification. The Committee received a memo and brochure regarding King County's proposed Transit Now program. Vice-Chair Thordarson explained the proposal to the rest of the Committee including staff recommendations and questions for King County staff. The City wants to know how this benefits Auburn because the citizens will want to know before they will vote favorably for this program. Staff is not sure if there will be updates to the brochure before it is finalized. King County Metro will be attending the Public Works Committee meeting on May 22nd. The Committee would like to see staff requests and suggestions visually represented. C. CAPITAL PROJECT STATUS REPORT Item 5. C506A Downtown Alley Underqroundinq: The Committee would like staff to develop general estimates for undergrounding work specifically in the downtown area. Item 11. PR529F A Street SW Loop: Work has started and the contractor is anticipating to be completed in July. Item 39. North Lake Tapps Utility Service Area Studies: The City has received the draft report for phase 1, but it was not complete so it was sent back. Staff is still waiting for the Page 3 Public Works Committee Minutes May 8. 2006 recommendation and cost estimates, but expects to have all studies complete by the end of the year. Item 37. SR-164 Corridor Study: The Committee asked that staff add a comment to this item regarding the M Street Grade Separation Project. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:38 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on m(~d J'll 'J-OO (fJ File: 17 (17.2) REF. H :\PWCAgendaMinutes/050806Minutes Page 4