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Home My WebLink About06-26-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE June 26, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Leah Dunsdon, Transportation Planner Joe Welsh, Project Engineer Brian Coleman, Community Development Administrator David Osaki, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Ryan Vondrak, Traffic Operations Engineer Ryan Johnstone, Street Systems Engineer Seth Wickstrom, Finance Director Shelley Coleman, Assistant City Attorney Stephen King, Financial Planning Manager Dawna Truman, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for June 12, 2006. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 06-23, AUBURN DOWNTOWN ASSOCIATION ANNUAL SIDEWALK SALE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-23. Motion carried. C. INITIATE SMALL WORKS PROJECT NO. CP0612, 15TH STREET SW PRESERVATION It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0612. Motion carried. D. INITIATE SMALL WORKS PROJECT NO. CP0633, 2006 CITYWIDE ARTERIAL CRACK SEAL It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0633. Motion carried. E. INITIATE PROJECT NO. CP0605, 2006 CITYWIDE CHANNELIZATION The refreshing includes traffic calming elements and bike lanes where necessary. The Committee asked that the stop bars on I street be finished. The Committee requested that staff review 320th Street in the vicinity of Wesley Homes construction and determine the appropriate limits of 105th and 320th to add to the project. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0605. Motion carried. Public Works Committee Minutes June 26. 2006 F. PERMISSION TO ADVERTISE PROJECT NO. C327B, GREEN RIVER ROAD WATER UTILITY IMPROVEMENTS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C327B. Motion carried. G. AWARD PROJECT NO. C525A, SOS WATERLINE IMPROVEMENT, TO THE LOWEST RESPONSIBLE BIDDER It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. C525A to the lowest responsible bidder. Motion carried. H. REJECT ALL BIDS FOR CONTRACT 06-08, PROJECT NO. CP0630, 2006 CITYWIDE SIDEWALK IMPROVEMENTS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council reject all bids for Project No. CP0630. Motion carried. I. APPROVE FINAL PAY ESTIMATE NO.1, AND ACCEPT CONSTRUCTION FOR PROJECT NO. C526A, SE 320th STREET WATER METER AND VAULT REPLACEMENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.1, and accept construction of Project No. C526A. Motion carried. J. APPROVE FINAL PAY ESTIMATE NO.2, AND ACCEPT CONSTRUCTION FOR PROJECT NO. C205A, KERSEY WAY/ORAVETZ TRAFFIC SIGNAL It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.2, and accept construction of Project No. C205A. Motion carried. III. ISSUES A. RESOLUTION NO. 4048 FIXING A TIME FOR PUBLIC HEARING ON STREET VACATION NO. V-04-01 FOR A PORTION OF R. TIPPEE ROAD, LOCATED ON THE NORTH SIDE OF KERSEY WAY SE JUST WEST OF 53RD STREET SE This item was pulled from the agenda at the applicant's request as the applicant will not be available for the hearing date and would like more time to review and evaluate the considerations that City staff included in the staff recommendation for the application to determine if the applicant can meet with staff and review methods to mitigate the concerns brought by staff. IV. DISCUSSION AND INFORMATION A. MID-YEAR BUDGET ADJUSTMENT Finance Director Coleman explained that the additional REET funds of $665K would be moved into the 102 fund this year to cover the three project budgets discussed in item IV. B. that are Page 2 Public Works Committee Minutes June 26. 2006 inadequate due to rising construction costs. She also reviewed the list of project budgets being carried forward from 2005 into the 2006 budget. B. PROJECT NO. CP0601, C STREET NW RECONSTRUCTION (MAIN TO 3rd) . This discussion preceded item IV. A. Project Engineer Dunsdon advised the Committee that the original estimate for this project was done last fall and now that the geotechnical report has been completed, there is additional work required to replace the base material for the roadway, which has resulted in a thicker pavement structure to accommodate the heavy truck traffic using this roadway. This, in addition to the increased cost of petroleum, has lead to an estimate that is now almost twice the original budget of $500K. During the discussion Director Dowdy explained that there are three projects in this year's budget that will likely require additional funding. The additional preservation to Chip Seal Kersey Way will require about $25K additional, and West Main Street will require an additional $140K. The later project is urgent in that it is grant funded and the City needs to appropriate the funds as soon as practical to avoid losing the grant. All three projects are on the CFP and would be eligible to use REET funds to cover the budget increase. C. TRUCK IMPACT FEE Traffic Engineer Philpot and Transportation Planner Welsh explained the methodology that staff has developed to create a truck impact fee. This fee would be based on the Growth Management Act and follow the same structure as our currently implemented traffic impact fee. The key difference being that our traffic impact fee focuses on PM peak physical capacity to accommodate future traffic volumes, and the potential truck impact fee projects and fee would be based on the City's list of capital improvement projects necessary to improve the pavement structures and turn radii of arterial segments that are currently deficient in order to develop a freight corridor network than can support current land use zoning of the City's Comprehensive Plan. The committee requested that Staff refine the numbers and create some examples of what the fee would be for a real business and bring the topic back to committee. D. 2006 COMPREHENSIVE TRANSPORTATION PLAN UPDATES Staff is working on the updates for the plan. There are some data updates to make and a few small content changes. Some of the planned for transit services are included, but the City lost some service and will have to propose renewal of some of those services like direct service to Seattle. E. CAPITAL PROJECT STATUS REPORT Item 34. C421A. M Street Reconstruction: August advertisement date is realistic provided that the environmental approvals are completed in a timely manner by the State. Item 25. C524A. SCADA System Improvement: SCADA consultant selection is in process. OTHER DISCUSSION The additional light at the intersection of 11 ih and 320th is scheduled to be installed on July 19th. The committee requested the pending and supported Public Works projects lists be provided to the committee on a quarterly basis. Discussion was held concerning the level of effort Public Works staff provide on a Supported project verses a project managed by the Department. In general, the contract administration effort is no different and a project manager is assigned to assist the other Page 3 Public Works Committee Minutes June 26. 2006 department's project manager in completing the contract documents and assist them through the process. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:03 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on J UC.Ld \ 0 I 'Lc'O(r File: 17(17.2) REF. H:\PWCAgendaMinutes/062606Minutes Page 4