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HomeMy WebLinkAbout07-24-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE July 24,2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Traffic Engineer Laura Philpot, Assistant City Attorney Stephen King, Planner Stacey Borland, Senior Planner Mitzi McMahan, Environmental Protection Manager Aaron Nix, Interim Planning Director David Osaki, Street Systems Engineer Seth Wickstrom, Project Engineer Scott Nutter, Water Utility Engineer Jeff Roscoe, Finance Director Shelley Coleman, Transportation Planner/Grants Manager Tiffin Goodman, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for July 10, 2006 with a correction of West Main changed to East Main under Other Discussion. Motion carried. B. RIGHT-OF-WAY USE PERMIT 06-24, AUBURN GOOD OL' DAYS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-24. Motion carried. C. AWARD CONTRACT 06-12 FOR PROJECT NO. CP0632 - 2006 CITYWIDE ASPHALT OVERLAYS, LOCAL STREETS, TO THE LOWEST RESPONSIBLE BIDDER 110th Ave SE and 11 ih Ave SE were removed from the contract that is currently out to bid. If the bids come in at good prices and Wesley Homes construction along 11 Oth Ave SE is completed, the City may opt to prepare a change order to include that in this year's program. If bids come in at good prices Dogwood may also be a candidate to add via a change order. Each Committee member will drive the two candidates so that if the City is only able to add one or the other, they will be better prepared to prioritize. The Committee will receive the bid results via em ail prior to the Council meeting. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. CP0632 to the lowest responsible bidder. Motion carried. D. AWARD SMALL WORKS CONTRACT 06-13 FOR PROJECT NO. CP0612, 15TH STREET SW PAVEMENT PRESERVATION, TO THE LOWEST RESPONSIBLE BIDDER The Committee will receive the bid results via email prior to the Council meeting. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. CP0612 to the lowest responsible bidder. Motion carried. Public Works Committee Minutes July 24. 2006 E. CHANGE ORDER NO.6 IN THE AMOUNT OF $269,288.80 TO CONTRACT 05-06 WITH RODARTE CONSTRUCTION FOR PROJECT NO. C9056, AUBURN WAY SOUTH SANITARY SEWER REPLACEMENT PROJECT - PHASE I Water Utility Engineer Roscoe explained that the portable message board has been needed much more than the amount of time that was budgeted, and Academy Drive and 32nd required some additional reconstruction due to soil instability and the intrusion of storm water into the open trenches, which was not originally anticipated. These factors created by the winter weather environment made it infeasible to reuse much of the excavated subsoils to fill the trenches and required import of free draining materials to rebuild the roadbed. These issues are causing the overrun on the authorized contract amount. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Change Order NO.6 to Contract 05-06. Motion carried. III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. UTILITY EXTENSION AGREEMENT - AUBURN/KING COUNTY Community Development Administrator Osaki presented the background information regarding this issue. The property owner has had a difficult time selling their property due to the current City policy to not supply water or sewer service to the area unless it was annexed. The property is not located such that it can be easily annexed by itself. The proposed solution is to enter into a three way agreement between the City of Auburn, King County, and the property owner that would require the property owner and King County to meet City standards where those standards are not in conflict with County codes. This is within the scope of the City's Comprehensive Plan Policy, although it was not anticipated. No other property could be approved like this without having an agreement with King County that is the same or similar. Mayor Lewis asked that a resolution be prepared as well to allow for negotiation of fees to reimburse the City's costs related to the additional work required to complete the additional review and coordination required by this agreement. B. PRELIMINARY WAYFINDING SIGNAGE DESIGN REVIEW & PROJECT UPDATE Senior Planner McMahon described the proposed way finding program. There is a diverse group of people on the Committee who have met to discuss the program. They have come up with a preliminary list of places they want to direct people who come to Auburn. The list includes the SuperMall, Emerald Downs, the airport, downtown, the casino, various parks, and other attractions, destinations, and historic sites. They would also like to direct travelers to hotels, restaurants, and entertainment in the area. Chairman Wagner is very concerned that there could be too many signs, and he does not want people to be too distracted from the public safety signs. The strategy needs to be very specific about the hierarchy of signs in terms of public safety and way finding signage. He also wants to ensure that the signs are readable and useful so there is not too much information on each one. Page 2 Public Works Committee Minutes July 24. 2006 The Public Works Committee would like input from other cities that have a successful way finding signage program or policies. Senior Planner McMahon is hoping the signs could be made with the City's own equipment to keep costs down, and to make changes and updates easier. They will also use standard Pantone colors rather than any custom colors, which would be more costly. Member Peloza mentioned that the official name of the airport should be used, Dick Scobee Airfield. He also asked about service clubs. Staff will look into making sure they are included in the program. Chairman Wagner asked that she check with the Way Finding Committee on adding retirement communities. C. ORDINANCE NO. 6036 AMENDING AUBURN CITY CODE CHAPTERS 18.04,18.06,18.48, 18.50,18.56, AND CREATING NEW CHAPTER 18.33 RELATING TO THE ENVIRONMENTAL PARK DISTRICT Planner Borland reviewed this ordinance and the following ordinance at the same time because they are related. After lengthy discussion, the Committee agrees that the ordinances should go forward. D. ORDINANCE NO. 6037 AMENDING THE CITY'S ZONING MAP TO CHANGE THE ZONING OF PROPERTIES FROM M1 "LIGHT INDUSTRIAL DISTRICT" AND R2 "SINGLE FAMILY RESIDENTIAL DISTRICT" TO EP "ENVIRONMENTAL PARK DISTRICT Discussed with discussion item C. E. 2007-2012 SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) The Committee reviewed the preliminary draft of the TIP asking for clarification on some of the proposed projects and making suggestions for improvement of the document. Traffic Engineer Philpot will incorporate their suggestions and bring the revised TIP to a future meeting. F. "I" STREET NE PROPERTY TRANSACTION WITH THE PORT OF SEATTLE Assistant Director/City Engineer Selle described this transaction, which is necessary to complete "I" Street with the appropriate alignment. The Committee discussed the option, and agrees that it is in the City's best interests. G. UNBILLED SEWER/STORM ACCOUNTS Because King County Metro is unwilling to forgive these amounts, the City has no basis in law to forgive the amounts owed to the City. Finance will begin billing for all these past amounts, and people will be given an option for a payment plan if necessary. H. CAPITAL PROJECT STATUS REPORT Item 7, C516A. Auburn Way South Sewer - Phase 2: This project is not anticipated to be complete until next year. Item 11, C307B. City Wide ITS Improvements Project - Phase 1 B: Paperwork needs to be completed to finalize the obligation of the federal grant funds. Item 17, C 302B, West Valley Hiqhway Pedestrian Facilities: There is a TIB grant for this project. Item 34 SR-164 Corridor StudY: The State funds for this study are not in danger of being forfeited. Page 3 Public Works Committee Minutes July 24. 2006 Item 35 SR-167 Corridor Study: The model is showing that the interchange is the problem not the volume of traffic. The Committee does not agree with this. When WSDOT has the modeling complete we will invite them to come to PWC to review the study findings and recommendations. Item 36 North Lake Tapps Utility Service Studies: Staff changes should not affect the completion of this study by the consultant. OTHER DISCUSSION Member Peloza requested that the 0 Street and East Main 4-way stop issue be addressed as soon as possible. The new medians on 15th NW need to be weeded. The Committee would like to see the Department of Ecology contract document. Staff will provide a copy. Chairman Wagner asked that staff see about discontinuing the West Nile Virus program. The Director will discuss the request with the Mayor as it may affect some community interests. V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:18 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on ~ l~, 2rJJ(p. File: 17 (17.2) REF. H :\PW CAgendaMinutes/072406Minutes Page 4