Loading...
HomeMy WebLinkAbout08-14-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE August 14, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Traffic Engineer Laura Philpot, Interim Planning Director David Osaki, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Ryan Vondrak, Project Engineer Scott Nutter, Assistant City Attorney Stephen King, Transportation Planner Joe Welsh, Cultural Arts Manager Laurie Rose, Sewer Utility Engineer Jeff Roscoe, City Attorney Dan Heid, Finance Director Shelley Coleman, Street Systems Engineer Seth Wickstrom, Mr. Malcolm Phillips, Mr. Keith Paasch, Mr. John Woodring, Mr. Vic Peterson, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for July 24, 2006. Motion carried. B. RIGHT-OF-WAY USE PERMIT 06-26, ROTTLES TENT SALE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-26. Motion carried. C. RIGHT-OF-WAY USE PERMIT 06-27 FOR KING COUNTY METRO BUS STOPS Vice-Chair Thordarson asked for clarification of some of the locations. Staff indicated that the placement of stops is typically based on the number of passengers boarding in certain areas. If the bus stop is usually empty, they have been known to remove them. This is intended to be a blanket permit for all of the metro stops rather than having a permit for each one. Mayor Lewis would like to request that any stops within a certain area of the transit center be consolidated in the transit center to prevent traffic backups. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-27. Motion carried. D. AWARD CONTRACT 06-05 FOR PROJECT NO. CP0601 - C STREET NW ROAD IMPROVEMENTS TO THE LOWEST RESPONSIBLE BIDDER There are no storm funds included in the budget for the project because the storm improvements are to collect runoff from the roadway and are not a regional improvement. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. CP0601 to the lowest responsible bidder. Motion carried. E. AWARD CONTRACT 06-06 FOR PROJECT NO. C327B - GREEN RIVER ROAD UTILITY IMPROVEMENTS TO VJM CONSTRUCTION COMPANY, INC. ON THEIR LOW BID OF Public Works Committee Minutes Auqust 14. 2006 $252,548.00 PLUS WA STATE SALES TAX OF $22,224.22 FOR A TOTAL CONTRACT PRICE OF $274,772.22 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. C327B to VJM Construction Company, Inc. Motion carried. F. AWARD SMALL WORKS CONTRACT 06-14 FOR PROJECT NO. CP0633 - 2006 CITYWIDE ARTERIAL CRACK SEAL PROJECT TO AA ASPHAL TING, INC. ON THEIR LOW BID OF $58,585.00 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. CP0633 to AA Asphalting, Inc. Motion carried. G. APPROVE CHANGE ORDER NO.4 IN THE AMOUNT OF $5,275.71 TO CONTRACT 05-03 WITH RODARTE CONSTRUCTION FOR WORK ON PROJECT NO. C1006 - 3RD STREET/ CROSS STREET ROAD IMPROVEMENTS The additional costs in the undergrounding of power is the City's 40% cost share of the work performed by Puget Sound Energy to install the underground electrical system. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Change Order NO.4 to Contract 05-03. Motion carried. III. ISSUES A. RESOLUTION NO. 4055 PUBLIC WAY AGREEMENT WITH ABOVENET The renewals mentioned in the agreement are not guaranteed and City code limits the duration of a Public Way Agreement to 5 years. Before the initial five year period expires, Abovenet must reapply for renewal, which the City would review. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 4055. Motion carried. B. RESOLUTION NO. 4074 TO ACCEPT A GRANT FROM THE WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION FOR THE INSTALLATION OF MEDIAN BARRIERS AT THREE GRADE CROSSINGS Transportation Planner/Grants Manager Goodman showed the Committee what the barriers will look like and where staff proposes to place them. This is the first step to establishing a "quiet zone" if the City decides to pursue that in the future. The installation of the median barrier on West Main Street will restrict the left turn movements both to and from B Street NW/SW; however, the additional safety features the project provides to discourage driver from going around the gates, more than compensates for the minor inconvenience to the limited number of Kiss & Ride users. The Committee concurred with this proposal. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4074. Motion carried. C. RESOLUTION NO. 4075 TO ACCEPT A GRANT FROM THE WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION FOR THE INSTALLATION OF A FENCE ALONG THE Page 2 Public Works Committee Minutes Auqust 14.2006 TRACKS ON THE SOUTHWEST SIDE OF AUBURN STATION The fence will be placed in City right-of-way. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4075. Motion carried. IV. DISCUSSION AND INFORMATION 1. KING COUNTY EXECUTIVE ANNEXATION OFFER The Committee discussed the letter received from King County Executive Sims. Mayor Lewis is seeking feedback from the Committee on a reply to King County. The Committee does not favor the condition that the City would consider hiring King County employees that are laid off as a result of annexation As such employees can apply like anyone else for open city positions. The County's offer is a very small percentage of the City's initial proposal. Member Peloza thinks there should be a grace period of 1-3 years where any previously unidentified major cost items are discovered, they could be brought back to the County to be addressed. The Mayor suggested a 5 year financial guarantee for these unknown cost issues. He is also considering hiring a negotiator to work for the City's interest. Director Dowdy explained some of the issues with the areas of Lea Hill and West Hill, and what is involved with annexing them. It is hard to estimate exactly how much money is needed to improve to City standards without information that the County needs to supply. There is a very rough estimate of how much it could cost based on the 32 miles of new streets and the property that would have to be purchased to handle storm drainage. The County roads as they are now do not pose an immediate problem for storm drainage unless more lanes or curb sections are added in the future. Once the City annexes the PM, the City's Storm Utility will collect the storm fees we normally would and would create additional revenue to support an update to the Storm Comprehensive plan which would then be used to update the Capital Facility Plan for the utility and based upon the projects identified in the revised CFP, the City could then adopt a special rate and SDC to bring the PM areas up to an urban standard. The PM areas are already well drained with no apparent urgent need for new drainage facilities. The existing storm facilities appear to be functioning well in both PM areas. The situation presented by the two PM areas is quite different from the valley areas where our drainage systems are confined and restrained to outfalls to the two rivers and the utility has had to spend considerable funds just to improve interior drainage of communities and streets. Staff explained that the most urgent issue would be to preserve arterial streets and bring them up to City standards, which is estimated to cost $6.4 million in today's dollars. 2. CITY'S RESPONSE TO REGIONAL TRANSPORTATION COMMISSION Director Dowdy and Mayor Lewis are seeking comments from the Committee before responding to the Regional Transportation Commission. They discussed the pros and cons with the regional transportation proposal. The Committee feels the Port should be considered as a key stakeholder in the new governance structure since they generate such a large portion of the freight traffic. Consolidated comments from all the cities will be presentation by a consultant at a SCA Tbd meeting. 3. RESOLUTION NO. 4077, AGREEMENT FOR ARTIST RELATED TO WEST MAIN STREET IMPROVEMENT PROJECT Page 3 Public Works Committee Minutes Auqust 14. 2006 This item was brought before the Committee via agenda modification. Cultural Arts Manager Rose explained the artist proposal, which revolves around the theme of bugs including dragonflies and ants. These would be included in custom grates for trees, sandblasted and acid etched sidewalk, vertical elements, crosswalks, and bollards. This project would be split into several phases, and some of this work may need to be coordinated with the contractor. Project Engineer Nutter is still waiting for environmental approval from WSDOT to move forward with the construction of the project. The Committee would like the City to have the authority to modify the art design (during design, construction, or post construction) and insure that the art construction does not have an impact on the street construction schedule. The Committee wants the selected artists to agree with these conditions upfront before the art design work begins. 4. AUBURN MANOR LEAK ADJUSTMENT REQUEST Director Coleman reminded the Committee of the background of this issue. The owners have made the repairs and they have found no new leaks since then. They would like to move forward with their credit. King County Metro says if the leaks and repairs are proven, then they will credit the City on future Metro payments. The Committee believes Metro should concretely agree to give the City credit before the City gives the owner credit. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council approve this refund request subject to King County Metro agreement to cred it. 5. SOS CHANGE ORDERS Street Systems Engineer Wickstrom indicated the current budget, including the unbudgeted funds remaining from last year and the anticipated expenditures for both the patching and overlay contracts. The remaining balance should be enough money to complete the patching and overlays on additional streets including Dogwood. The overlay of 11 oth in Lea Hill should occur at the beginning of September and be prior to the developer's final paving work on 110th. 6. EXTENDING SEWER SERVICE BOUNDARY TO SOME UNSERVICED PROPERTIES ADJACENT TO THE JOVITA HEIGHTS DEVELOPMENT There is an area between the sewer service boundaries of Algona, Lakehaven, and Auburn, that is not in the service area of any of the agencies. The property owner wants to build a single family home there, but Algona and Lakehaven are not willing to serve the property, and King County will not approve a permit for a septic system unless the City states agrees they will provide sewer within five years. This could fit in with the Jovita Heights development in the area and be served with a gravity line that the property owner could extend. This will involve adjusting the camp plan, doing a franchise agreement, and creating a conditional service agreement with the property owner. The Committee wants the applicant to reimburse the City for staff time involved with this issue. The Committee was in support of the City providing conditional service to these properties. 7. COMPREHENSIVE TRANSPORTATION PLAN UPDATE - POLICY REVISIONS Page 4 Public Works Committee Minutes Auqust 14. 2006 The Committee reviewed the changes Transportation Planner/Grants Manager Goodman presented for consideration and supported all presented. 8. GRANT STATUS UPDATE The Committee would like to receive the grant briefing papers in their mailboxes. They reviewed the list thoroughly, and made suggestions for changes. 9. 2007-2012 SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) Traffic Engineer Philpot pointed out the changes she made since the last time the Committee saw the TIP. The Committee made further suggestions for modifying the TIP including changing the years that work is planned to be completed. The Committee will forward any other comments to her via email, and she will bring it back before the Committee a final time before taking it to Council. 10. ORDINANCE NO. 6042 FEDERAL WAY SCHOOL IMPACT FEE REQUEST The Committee agrees with the ordinance. 11. CAPITAL PROJECT STATUS REPORT Item 14. CP0630 - 2006 Sidewalk Improvements: The staff is working on repackaging and re- bidding, because the overlap with the SOS streets was removed, the work can be done in the fall and winter months. Item 23. C523A - 2006 Storm Pond Retrofit Proqram: The maintenance savings is hard to track, but it does appear to be helping. Item 34. SR-164 Corridor Study: There should be an update tomorrow at SCATbd, but report will probably not be available until September. (Note: Director Dowdy confirmed at the SCA TBD meeting on 8/15 that WSDOT expects to issue the Study by end of the month of August.) Item 36. North Lake Tapps Utilitv Service Area Studies: The staff will find out when the first report will be ready and continue working on getting reports two and three going. Item 33. C421A - M Street Reconstruction: Assistant City Engineer Gaub is anticipating the project bidding in September, award in October, and starting construction in November. OTHER DISCUSSION The Committee would like to discuss the process for insuring hauling within the City meets the Transportation Comprehensive Plan policies specifically as it relates to the grading work on the Kersey III development and impacts to the City's Street system at the next meeting. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:11 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on Cl~ 1-.8" '1-COG::> File: 17 (17.2) REF. H :\PWCAgendaMinutes/081406Minutes Page 5