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Home My WebLink About08-28-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE August 28, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Bill Peloza, and Councilmember Gene Cerino substituting for Vice-Chair Roger Thordarson whose absence was excused. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Traffic Engineer Laura Philpot, Senior Project Engineer Bill Helbig, Storm Drainage Engineer Tim Carlaw, Transportation Planner/Grants Manager Tiffin Goodman, Transportation Planner Joe Welsh, Interim Sewer Utility Engineer Ben Hennebert, General Services/Fleet Manager Wayne Knapp, Maintenance and Operations Manager Randy Bailey, Water Utility Engineer Jeff Roscoe, Project Engineer Scott Nutter, Project Engineer Robert Lee, Economic Development Planner AI Hicks, Financial Planning Manager Dawna Truman, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for August 14, 2006. Motion carried. B. INITIATE PROJECT NO. CP0635 - 2006 GATEWAY SIGN It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee does not support the current design and location and would like to see other considerations that would lower costs and allow better visibility further south. Motion carried. C. PERMISSION FOR MAYOR TO AWARD SMALL WORKS PROJECT NO. CP0605- CITYWIDE CHANNELIZATION TO THE LOWEST RESPONSIBLE BIDDER It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee recommend Council give the Mayor permission to award Project No. CP0606 to the lowest responsible bidder. Motion carried. D. AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES NO. AG-C-278 WITH NORTHWEST LAND & WATER, INC. It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee recommend Council approve Amendment No. 1 to Agreement for Professional Services No. AG-C- 278 with Northwest Land & Water, Inc. Motion carried. III. ISSUES A. RESOLUTION NO. 3920 AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN, THE CITY OF KENT, AND KING COUNTY WATER DISTRICT 111 ESTABLISHING WATER SERVICE BOUNDARIES Public Works Committee Minutes Auaust28,2006 The Committee received a revised resolution as the one in the packet contained a typo. It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee recommend that Council adopt Ordinance No. 3920. Motion carried. B. RESOLUTION NO. 4078 AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF AUBURN, TERRACE VIEW PROPERTIES LLC, AND CAMWEST COBALT, LLC, FOR REALLOCATION OF EQUIVALENT RESIDENTIAL UNITS OF WATER SERVICE This does not negate any of the normal development requirements to provide physical water system improvements to serve the site. It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee recommend that Council adopt Ordinance No. 4078. Motion carried. C. RESOLUTION NO. 4083 CALLING A PUBLIC HEARING FOR THE 2007-2012 SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) Chairman Wagner is not comfortable waiting until 2011 to fix the area on Auburn Way between 4th and 4th, and asked that staff look at options to advance its repair until it can be replaced in 2011. In response to a question on the future of R Street, Traffic Engineer Philpot explained that a study is necessary for R Street to determine what capacity improvements are needed. It was moved by Vice-Chair Peloza, seconded by Councilmember Cerino, that the Committee recommend that Council adopt Ordinance No. 4083. Motion carried. IV. DISCUSSION AND INFORMATION A. INTERLOCAL AGREEMENT WITH KING COUNTY FOR TRANSIT ORIENTED DEVELOPMENT PROJECT Economic Development Planner Hicks told the Committee that this agreement involves King County locating 100 Metro commuter spaces within 1 block of the transit station. This would be a collaborative project between Metro and the City to encourage residential, commercial or office development adjacent to transit centers. A developer would be able to use the parking during off peak commute periods to help support the larger project. The Committee expressed its concern that any funds used to acquire park and ride property to benefit the airport come from the airport enterprise fund. The Committee thinks the project is a good idea, but they would like more information once the details are known. B. RESOLUTION NO. 4081 AUTHORIZING THE CITY TO EXPEND FUNDS TO ABATE THE LITTER, JUNK AND WEED NUISANCE AT 11002 SE 313TH STREET, IN THE CITY OF AUBURN, AND AUTHORIZING A LIEN FOR LABOR AND MATERIALS This item was pulled from the agenda. C. 2007-2008 BUDGET REVIEW -102 ARTERIAL STREET FUND, 103 SOS PROGRAM, 101 LOCAL STREET FUND, GENERAL FUND BUDGETS FOR ENGINEERING AND STREET DIVISION, UTILITIES BUDGETS, AND EQUIPMENT RENTAL BUDGET Page 2 Public Works Committee Minutes Auaust28,2006 Traffic Engineer Philpot informed the Committee that staff will need permission from the full Council to spend unbudgeted funds in the 103 fund (2006) in order to process the change order for the additional streets as discussed at the August 14, 2006 Committee meeting. If the Committee concurs with the concept, Finance will request permission of the Council to spend $400,000 from the un budgeted funds taking it formally through the Finance Committee on September 5, 2006. The Committee concurred. The Committee noted that Water is still not able to cover depreciation. The water program improvement for Maintenance Worker 1 is to help with a new project of directional flushing of water lines. There was some discussion related to reducing the working capital balance in the Equipment Rental fund and the use of hybrids and other fuel alternatives. There was also some discussion regarding the working capital balance in the sewer fund and the status of West Nile Virus as it relates to the storm utility budget and the needs of the community. D. C525A, SOS WATERLINE IMPROVEMENT PROJECT CHANGE ORDER There have been a few sanitary sewer lines recently identified as needing to be repaired that are located within the currently proposed SOS overlay streets. In order to complete the overlays at the end of September, staff is working to include this additional work in an existing contract as a change order providing the Committee concurs. The Committee concurred with proceeding with a change order to complete this work. E. TRAFFIC CALMING PROGRAM MODIFICATIONS Transportation Planner/Grants Manager Goodman discussed suggestions for improving the program including implementing an additional phase that would allow staff to install temporary devices to allowing staff to analyze if the devices will actually alleviate the problem and that the neighborhood accepts them before spending the money to install permanent devices. Also, the current program requirements make it difficult for most streets to qualify so the proposal is to modify the number of vehicles exceeding 15 MPH over the speed limit in a 24 period on a given street from 10 per day to 5 per day. The Traffic Engineer would also have the ability to determine if a neighborhood is very close to meeting the requirements and has a legitimate safety issue to allow them to be eligible for traffic calming measures pending citywide funding availability and council priorities. Staff would also like to purchase one or two stationary radar signs to be used temporarily in neighborhoods with documented speeding problems. The Committee concurred with all of these suggestions. The Committee requested that staff install new traffic circle signs for existing circles be installed to help alleviate the confusion on left turns. F. TRAFFIC IMPACT FEES Transportation Planner Welsh provided a handout that stepped through the outline of the Traffic Impact Fee and how it is developed. The handout explained the methodology currently being used and showed the new calculated eligible fees. Chairman Wagner requested the BNSF overpass project be excluded from the calculation. The Committee requested additional time to review the document as well as the cost comparisons provided of various agencies' traffic impact fee rates in the region. The Committee also asked staff to include on the rates sheets non-profits and schools and provide as read ahead for the next meeting. This will come back to the next committee meeting for further discussion. Page 3 Public Works Committee Minutes Auaust28,2006 G. GUIDANCE ON STEEP STREET SLOPES City Engineer/Assistant Public Works Director Selle gave the Committee a handout listing some considerations and mitigation options for them to review and discuss at a later meeting. Traffic Engineer Philpot listed several examples of existing street grades around the City for reference. H. HAULING IMPACTS OF DEVELOPMENT The Committee reviewed a handout that includes a summary of 3 methods for mitigating hauling impacts associated with development projects. The options include the City's existing means of mitigation, an option (1) method that could be implemented relatively quickly and that would enhance the City's existing method, and an option (2) method based on some type of impact fee system. The Committee asked staff to come back at the next meeting with a proposal for option (1) including weight limitations. The Committee also asked staff to perform additional research to the legality and viability of implementing a fee based system that could be implemented by November. I. CAPITAL PROJECT STATUS REPORT Item 1, C1014 - Auburn Way South Safety Improvements: Staff will investigate the possibility of staining the pavers in the medians. Item 3, C510A - 3th Street SE Infiltration Facilitv: The Committee thinks it looks good. Item 6, C1006 3rd Street SE/Cross Street Improvement Project: Additional funds were identified in the #2 Budget amendments. Item 11, C327B - Green River Road Water Improvements: No detour will be necessary Item 13, CP0601 - C Street NW Improvements: The roadway will be open to traffic prior to final completion in early 2007. Item 33, C421A - M Street Reconstruction: will end up with a sidewalk on the west side through the LID process. Item 34, SR-164 Corridor Study: intend to issue the report by the end of the month Item 36, North Lake Tapps Service Area Studies: Staff may be ready to discuss item 1 in the beginning of Oct, but the other two items are on hold at this time. OTHER DISCUSSION A resident has asked to use City right-of-way for a block party. The Committee is okay with this, but asked staff to look into making the process easier especially in terms of insurance. Vice-Chair Peloza mentioned that he has approached King County Council member von Reichbauer requesting a street light near 31 ih, 11 ih, and Lea Hill Road. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:04 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on ~~t~ be.V \ \ I '7J)Olo File: 17 (17.2) REF. H:\PWCAgendaMinutes/082806Minutes Page 4