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Home My WebLink About09-25-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE September 25, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Attorney Dan Heid, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Street Systems Engineer Seth Wickstrom, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, and Administrative Services Supervisor Pam Miller. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member'Peloza, that the Committee approve the Public Works Committee minutes for September 11, 2006. Motion carried. B. APPROVE FINAL PAY ESTIMATE #1 TO CONTRACT NO. 06-11 WITH LAKERIDGE PAVING AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0631, 2006 CITY-WIDE PAVEMENT PATCHING - LOCAL STREETS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate #1 to contract 06-11 with Lakeridge Paving and accept construction of Project No. CP0631, 2006 City-wide Pavement Patching - Local Streets. Motion carried. III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. TRAFFIC IMPACT FEES City Attorney Dan Heid reported that, per statute, the City can reduce or exempt traffic impact fees only for land uses that satisfy the definition of fitting a "broad public purpose." If the City does reduce or exempt a fee obligation under that definition, the City would be required to pay for the amount of the reduction or exemption using funds from another account. This is what the City has done with the downtown exemption. Following discussion, it was the consensus of the Committee that an ordinance be brought before the Finance Committee and City Council at their respective meetings on Monday, October 2, adopting the proposed option of $2,663 per PM Peak Trip. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve the forthcoming ordinance adopting a cost of $2,663 per PM Peak Trip. Motion carried. Public Works Committee Minutes September 25. 2006 It was also the consensus of the Committee to delay discussion of the existing downtown exemption until later in the year. B. OTHER DISCUSSION Member Peloza asked about the status of the all-way stop at the intersection of SE 320th and 110th. Traffic Engineer Philpot reported that the City is in the process of purchasing flashing lights that will be mounted on the new stop signs on 32oth, which will soon be relocated to their permanent positions. The stop signs will be installed in a manner similar to the ones at 53rd and Randall, where there are warning signs and yellow flashing lights installed in advance to the actual stop signs, which have red flashing lights on them. Member Peloza also asked about the procedure for citizens to submit requests for traffic calming. Traffic Engineer Philpot stated that citizens should be directed to contact Transportation Planner/Grants Manager Tiffin Goodman. Upon receipt of a request, an analysis is done to determine whether or not the request/complaint is valid. Staff are currently up to date on processing requests received thus far. C. CAPITAL PROJECT STATUS REPORT Senior Project Engineer Helbig handed out two spreadsheets: One was a list of 25 pending projects that are intended to be managed by the Public Works Department, while the other was a list of 13 projects that the Public Works Department is or will be providing support for other departments to complete the projects. Per the previous discussions with the Committee, these lists will be presented to the Committee on a quarterly basis. In response to a question from Chairman Wagner as to why there were no advertisement dates, Senior Engineer Helbig responded that the Division does not currently have enough staff to assign to the projects; therefore, an estimated advertisement date cannot be determined for many of the pending projects at this time until we can recruit additional resources. The Committee briefly discussed the following projects: Capital Projects - Pendina Public Works #2. CP0622. Vulnerabilitv Assessment Recommendations - Water System: The budget of $75,000 covers the first phase, which consists of addressing safety issues at a couple of reservoirs. #6. Eauipment Rental Bav Expansion: This project has been put on hold pending the outcome of a proposed development in that area. Capital Projects - Public Works Supported Senior Engineer Helbig noted that, as these projects move forward, they will not be seen on the Capital Projects Status Report because Public Works is not managing these project but is providing support services to other departments. #12. Airport Hanaars - Head Beam Repairs: Because Public Works is not the lead on this project, staff is not sure what the plan for replacement of the beams may be. #11. C521 A - Fenster Farm Site: The Committee asked staff to confirm with the Parks Department the accuracy of a cost of $600,000 for design only. Page 2 ~ Public Works Committee Minutes September 25. 2006 #3. CP0616. Wavfindino Sionaoe: Traffic Engineer Philpot updated the Committee on staff involvement in the project, stating that she, Engineer Robert Lee, and Street Supervisor Carlene Teterud had met with Senior Planner Mitzi McMahan to give her feedback on issues such as site visibility, readability from a moving vehicle, and keeping pedestrian areas clear. Senior Planner McMahon was to convey their feedback to the consultant and receive an updated report. Capital Proiect Status Report #1. 506A. Downtown Alley Underoroundina: The project exceeded the budget primarily due to the discovery of an underground storage tank and other underground conflict issues. #10. C516A. Auburn Way South Sewer Improvements. Phase 2: Assistant City Engineer Gaub stated that the goal is to reach Hemlock with the sewer construction prior to the winter shutdown and the contractor is required to complete paving prior to shutting down the work on Auburn Way. Thus far, the City has not received any complaints regarding noise at night. #24. C512A. Emeraencv Power Generators: The need to buy more generators was discussed. Assistant Director Selle stated that the department is currently assessing each pump station to determine what improvements are needed, including the potential addition of a generator. Level of service and needed redundancies during emergencies are also being considered. #34. C421A. M Street Reconstruction: Curbs and gutters are being constructed, and there is the potential for an LID so that sidewalks can be constructed along the west side of the street. It was noted that an open house on this project was being held the next evening. #7. PR529F. A Street SW Loop: The project is currently in suspension. Since there is no irrigation system, wet weather is needed so that landscaping can be installed. #11. Green River Road Water Improvements: The water line is being installed between the shoulder of the road and the fence. The contractor is using Isaac Evans Park to stage the waterline prior to their installation. #18. CP0630. 2006 Sidewalk Improvements: This project is being repackaged after all bids were previously rejected. It is anticipated the project will be advertised in October. Following discussion of the Capital Project Status Report, Director Dowdy apprised the Committee on the SR 164 Corridor Study draft report and the need to give WSDOT our comments by October 3rd, and issues related to the Regional Transit Improvement District (RTID). V.ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:17 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on October 9, 2006. File: 17 (17.2) REF. H:\PWCAgendaMinutes/2006/092506Minutes Page 3