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HomeMy WebLinkAbout10-23-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE October 23, 2006 I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Transportation Planner/Grants Manager Tiffin Goodman, Transportation Planner Joe Welsh, Assistant City Attorney Stephen King, Apprentice Project Engineer Ryan Vondrak, Utilities Engineer Dan Repp, and Engineering Aide Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for October 9,2006. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 06-48, ANNUAL VETERANS DAY PARADE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-48. Motion carried. C. RIGHT-OF-WAY USE PERMIT NO. 06-49, ANNUAL SANTA PARADE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 06-49. Motion carried. D. AMENDMENT NO. 1A TO AGREEMENT FOR PROFESSIONAL SERVICES NO. AG-C-278 WITH NORTHWEST LAND AND WATER, INC. Director Dowdy explained the schedule related to Department of Ecology and why two of our options presented at the initial meeting are being dropped from further consideration for now. As Ecology explained the options involving reintroducing storm water for credit would not meet the legal tests since under the City's NPDES permit, the City would be expected to reinfiltrate stormwater whenever the opportunity allows for new development. Staff is scheduling a follow-up meeting to gain information regarding the remaining three options which appear to have the best chances of success from our initial meeting discussions. Our consultant will be assisting staff in preparation for the next meeting with Ecology. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Amendment No. 1A to Consultant Agreement No. AG-C-278 with Northwest Land and Water, Inc. Motion carried. E. AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES NO. AG-C-255 WITH INCA ENGINEERS, INC. This is necessary due to additional requirements from WSDOT for the environmental approvals. Public Works Committee Minutes October 23, 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Amendment NO.1 to Consultant Agreement No. AG-C-255 with Inca Engineers, Inc. Motion carried. F. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 06-14 WITH AA ASPHAL TING, INC., AND ACCEPT CONSTRUCTION OF PROJECT NUMBER CP0633, 2006 CITYWIDE ARTERIAL CRACK SEAL PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.1, and accept construction of Project No. CP0633. Motion carried. III. ISSUES A. RESOLUTION NO. 4106 AUTHORIZING THE MAYOR TO ACCEPT FHWA GRANT FUNDS FOR A TRAFFIC SIGNAL AT THE INTERSECTION OF 8TH AND 'R' STREETS NE Member Peloza requested FHWA be spelled out in the body of the resolution. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4106. Motion carried. B. RESOLUTION NO. 4107 AUTHORIZING THE MAYOR TO ACCEPT STATE GRANT FUNDS FOR A MID-BLOCK CROSSWALK ON AUBURN WAY SOUTH BETWEEN DOGWOOD AND FIR STREETS SE Chair Wagner expressed a concern that the project include sufficient advanced warning. Staff stated that there is enough funding to construct a pedestrian crossing similar to the one near the Post Office plus any additional features necessary to construct a safe crossing, including sufficient advanced warning. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4107. Motion carried. IV. DISCUSSION AND INFORMATION A. POTENTIAL ZONING CODE CHANGES AFFECTING THE DOWNTOWN AREA This item was deferred to the Council of the Whole meeting scheduled for next week. B. EASEMENT RELINQUISHMENT (COMCAST) - EXCHANGE FOR NEW WATER LINE EASEMENT The Committee concurs with the relinquishment of the existing easement. C. TRUCK IMPACT FEES Transportation Planner Welsh presented a handout to the Committee and presented some of initial considerations relating to the development of a truck impact fee. After some discussion, it was Page 2 .. .. Public Works Committee Minutes October 23, 2006 determined that Staff will further work on a truck impact fee proposal and return to the Committee for additional discussion. D. CAPITAL PROJECT STATUS REPORT Item 5 Auburn Way South Safety Improvements: Staff is working with WSDOT to address their punch list. Item 7 Auburn Way South Sewer Improvements: PSE power is needed for the flow meter. Item 10 Green River Road Water Improvements: The Contractor is working on final restoration and clean up. Item 11 C Street NW: the channelization will be for an arterial with 3 lanes including a center turn lane. Item 18 2006 Sidewalk Improvements: Some work on this project can be done in wet weather with some precautions so that work may start this winter. Item 31 2006 Traffic Siqnal and Luminaire Proiect: Vice-Chair Thordarson had hoped this would move forward sooner. Staff turn over has delayed this project which is now resourced and should move forward for bidding this year. Item 35 SR-164 Corridor Study: Chair Wagner requested a copy of the comments the City provided on the study. Item 36 SR-167 Corridor StudY: They are moving slow. RTID has not come up for a couple of weeks, but it looks like a lot of that money has been earmarked for the 405/167 interchange. Staff has been working with them to get Auburn's issues heard. Wetlands will create an issue for this project because a lot of mitigation is required. Item 37 North Lake Tapps Utility Service Area Studies: The final draft of item one should be close to finalization. Water Utility Engineer Ben Hennebert has been overlooking this project recently. The Committee would like to have information to report to Bonney Lake by the end of the year. OTHER DISCUSSION 1. The Committee would like to see the striping contract done earlier next year. 2. Kersey Way developer is complying with permit. 3. Staff have received no complaints over the counter regarding the striping for the C Street project. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:50 p.m. Submitted by Megan Robel, Engineering Aide. Approved by the Public Works Committee on -.lltNJlnhA 13, J. {)D~ , File: 17 (17.2) REF. H :\PWCAgendaMinutes/1 02306Minutes Page 3