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HomeMy WebLinkAbout11-13-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE November 13, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Construction Manager Larry Dahl, Development Review Engineer Correne Auer, Transportation Planner/Grants Manager Tiffin Goodman, Project Engineer Leah Dunsdon, City Attorney Dan Heid, Intergovernmental Services Coordinator Carolyn Robertson, Project Engineer Robert Lee, Director of Human Resources and Risk Management Brenda Heineman, Finance Director Shelley Coleman, Transportation Planner Joe Welsh, Planning Director Michael Davolio, Development Services Coordinator Steve Pilcher, and Engineering Aide Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for October 23, 2006. Motion carried. B. FINAL PAY ESTIMATE #2 TO CONTRACT 06-06 WITH VJM CONSTRUCTION, INC., AND ACCEPT CONSTRUCTION OF PROJECT NO. C327B, GREEN RIVER ROAD UTILITY IMPROVEMENTS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate #2, and accept construction of Project No. C327B. Motion carried. C. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 06-13 WITH DOOLITTLE CONSTRUCTION, LLC, AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0612, 15TH STREET SW PAVEMENT PRESERVATION It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate #1, and accept construction of Project No. CP0612. Motion carried. III. ISSUES A. RESOLUTION NO. 4055 RELATED TO A PUBLIC WAY AGREEMENT FOR ABOVENET COMMUNICATIONS Transportation Manager Welsh explained to the committee that in addition to the facilities Abovenet has in the City, they had also installed empty conduit under a previous Public Way Agreement for MetroMedia. The City determined that the empty conduit has been abandoned and the City will take over all of the abandoned conduit except one of the eight, which will be reserved for Abovenet. The City has not had any negative reports or problems with the previous agreement with Abovenet. Public Works Committee Minutes November 13. 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4055. Motion carried. IV. DISCUSSION AND INFORMATION A. ANNEXATION INTERLOCAL AGREEMENT This agreement will be effective January 1, 2008 and be valid for 5 years after annexation. However, if it does not go on the ballot by November 2007, it will be null and void. The City has received a letter of commitment from the County regarding the capital projects they are going to complete. City Attorney Heid feels this is enough of a commitment and action by King County that action by the King County Councilor a letter from Ron Sims will not necessarily be any better. Director Dowdy is working with them to ensure the projects are done to City standards. Member Peloza raised a concern about a specific property that has a lot of junk and garbage on it. Staff will check with King County to see where they are in the process of getting the homeowner to clean it up. Chairman Wagner is concerned about an area in the agricultural region that King County is supposed to maintain ownership of, but that is not clear in the agreement. Staff will review. The Committee went into executive session at 4:43 p.m. to discuss homeland security. The Committee ended the executive session at 4:50 p.m. The Committee went into executive session at 4:50 p.m. to discuss property acquisition. The Committee ended the executive session at 4:55 p.m. B. KERSEY 3 GRADING PERMIT City Attorney Heid reminded the Committee to be cautious in their discussion of the proposed plat as future actions may bring the plat back in front of the Council for a quasi-judicial action. At that time, council members would need to disclose any previous discussions. The nature of the discussions may then cause council members to recuse themselves from the future council action. Mayor Lewis suggested that this item be tabled for the time being. The Committee decided to table the issue. C. UTILITY ACCOUNT Mr. Thompson had a delinquent tenant, which he evicted, but they had run up large utility bills even after the City turned the water off. City records indicate that notices were sent to the owner and the tenant concerning the water shut off 5 separate times. Mr. Thompson contends that he never received notices regarding the water being shut off until October when he saw a notice on the door. He wants the City to take some ownership for not monitoring the water shut off closer because the tenant turned it back on themselves. Finance recommends that the utility rate amounts are owed to the City regardless of these circumstances and has already credited the late fees applied to the account. Due to the possibility of notification error during the City's conversion in billing software during the month of August, the Committee decided to half the original amount owed, resulting in an additional credit of $71 for a total bill of $511.00. D. KING COUNTY/PORT OF SEATTLE/BNSF LAND DEAL Page 2 Public Works Committee Minutes November 13. 2006 Intergovernmental Services Coordinator Robertson explained this complicated proposal, which King County Executive Sims is referring to as "Connections for Our Future". The deal involves acquiring and transferring land between entities to create a major trail. There are several things the City is interested in with this proposal. One is to have BNSF employees stationed in Auburn, along with several major improvements to rail crossings affected by the proposal within Auburn. The inter- modal station could move freight, but Auburn would not be interested in moving solid waste through the station. E. TRANSPORTATION COMPREHENSIVE PLAN Transportation Planner/Grants Manager Goodman reviewed the memo that the Committee received showing all of the proposed changes to the plan. One of the major changes was to the truck routes map and policy. Through truck traffic (trips that do not start or end in Auburn) would be discouraged from using the future truck routes until they are built to truck standards although access to businesses on those routes will be allowed. The ICON agreement is set up to coincide with the mining permit and will be good for five years after the permit expires. The ICON mining permit is up for a review next year to determine if the permit has had any problems or issues that need to be dealt with before it can be renewed. M Street is not built to truck standards and it is a future truck route because of the grade separated crossing. The Committee made recommendations for changes to the plan to increase clarity. Mayor Lewis mentioned that the City will need to look at the costs for repairing roads due to wear and tear from busses. F. SIDEWALK IMPROVEMENT PROJECT EXPANSION Street Systems Engineer Wickstrom told the Committee that staff would like to combine the sidewalk projects for this year and next year into one project under one contract. This may result in an economy of scale and reduce the overall contracts administered by staff. He showed the proposed additions to the Committee, which included adding wheelchair ramps in areas where work is already planned. The Committee agreed that this is a good plan and asked that staff look at safe walking routes within a few blocks of schools as well. G. TRUCK IMPACT FEES Transportation Planner Welsh went through the memo that was sent out to the Committee on November 9. The memo answers the questions the Committee had at the last meeting. This fee is separate from the traffic impact fee and the money collected will be used on a different and distinct set of projects than the traffic impact fee. The projects include constructing future truck routes as truck routes. This fee only applies to new development. This will be brought back to the Committee for one more discussion, where staff will provide details on how the truck percentages were calculated. Mayor Lewis explained an idea that the City should partner with businesses to get more money from the state for transportation projects and any increased dollars received from the state for building or restoration of our truck routes could lead to a reduction of the transportation impact fees. H. CAPITAL PROJECT STATUS REPORT Page 3 Public Works Committee Minutes November 13. 2006 Item 30 8th and R Street Traffic Sianal: Member Peloza asked if this could be expedited. Staff explained that due to the federal funding requirements and approval processes, January 2008 is a realistic and aggressive schedule for advertisement of the project. Item 24 Auburn Pacific Trail: Due to delays in obtaining rights by the City of Pacific for the trail south of Ellingson road, the dates will be changed. OTHER DISCUSSION Vice-Chair Thordarson mentioned a couple of areas along 104th and Green River road where street lights are needed because it is too dark at night to see the intersections of 104th and Green River Road and 100th and Green River Road. The committee also indicated a desire for appropriate signage for the clubhouse restaurant along Green River Road and 104th. v. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:25 p.m. Submitted by Megan Robel, Engineering Aide. Approved by the Public Works Committee on /VOVu-nW 1.}f 'LW~ . File: 17 (17.2) REF. H:\PWCAgendaMinutes/111306Minutes Page 4