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HomeMy WebLinkAbout12-11-2006CITY OF WASHINGTON 1. CALL TO ORDER MINUTES Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Planning Director Michael Davolio, Development Services Coordinator Steve Pitcher, Transportation Planner Joe Welsh, Senior Planner Elizabeth Chamberlain, Interim Chief of Public Safety Jim Kelly, General Services/Fleet Manager Wayne Knapp, Traffic Operations Engineer Scott Nutter, Environmental Protection Manager Aaron Nix, Project Engineer Leah Dunsdon, Assistant Finance Director Shawn Hunstock, Transportation Planner/Grants Manager Tiffin Goodman, Engineering Aide Megan Robel, and Secretary Kim Powell. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for November 27, 2006. Motion carried. B. RENEWAL OF RIGHT-OF-WAY USE PERMIT 01-23, SKIDOG SPORTS The Committee asked that the applicant be notified of the changes in fees for the street vacation process. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve renewal of Right-of-Way Use Permit 01-23. Motion carried. C. RENEWAL OF RIGHT-OF-WAY USE PERMIT 95-30, BURGER KING The insurance is more than adequate for the permit, and the applicant maintains lighting in the area. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve renewal of Right-of-Way Use Permit 95-30. Motion carried. D. DESIGN STANDARDS REVISIONS/TRAFFIC IMPACT ANALYSIS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve modifications to the City design standards relating to traffic impact analysis. Motion carried. E. ANNUAL ON-CALL CONSULTANT AGREEMENTS FOR 2007 CITY OF AUBURN PUBLIC WORKS COMMITTEE December 11, 2006 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve the Annual On-Call Consultant Agreements for 2007. Motion carried. Public Works Committee Minutes December 11, 2006 F. FINAL PAY ESTIMATE #5 TO CONTRACT 05-21 WITH RODARTE CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECT NO. C510A, 37T" STREET INFILTRATION FACILITY It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate #5, and accept construction of Project No. C510A. Motion carried. III. ISSUES A. RESOLUTION NO. 4120, CALL FOR PUBLIC HEARING FOR STREET VACATION V-02-06 LOCATED NEAR LAKE TAPPS PARKWAY EAST The Committee asked staff to research the ability of the City to charge the applicant for the value of this land, if vacated, since it was annexed from Pierce County. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4120. Motion carried. B. RESOLUTION NO. 4122, AMENDING SECTION H OF THE AUBURN FEE SCHEDULE ADOPTING TRUCK-DEPENDANT LAND USE TRANSPORTATION IMPACT FEES The project list includes projects planned as far out as 2020. Member Peloza had a couple of edits for the resolution and asked that the unit of measure for the truck trip rate, truck trips per 1000 square feet, be included on the chart. The Committee also asked that the title in the fee schedule be changed to say "Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate Schedule". Since this impact fee is intended to be additive to the impact fees already adopted, the Committee asked for this to be included in the recitals for clarity. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4122. Motion carried. IV. DISCUSSION AND INFORMATION A. ORDINANCE NO. 6068, AMENDING AUBURN CITY CODE SECTION 19.04.070 RELATED TO EXEMPTION OF TRANSPORTATION IMPACT FEES FOR DEVELOPMENT IN THE DOWNTOWN PLAN AREA The Committee asked that the statement "Auburn Downtown is willing to accept a lower level of service than other areas of the city" be changed to note the actual level of service identified on the plan, which is E. The Committee received a memo listing three options. Staff recommends creating a downtown zone with a special fee structure, but this needs more analysis so staff is requesting that the current exemption be extended as is for 6 months to give them time to do the analysis. The idea is that this would allow the money collected to be used only for downtown projects. The Committee agrees that this option is best. After discussion of the current budget allocations to the Downtown development of $500k the Committee is in favor of the proposed extension of the current exemption as long as it is paid from the budgeted $500K. Page 2 Public Works Committee Minutes December 11.2006 B. ORDINANCE NO. 6067, ADOPTING ZONING MAP AMENDMENTS TO IMPLEMENT THE COMPREHENSIVE PLAN AND AMENDING THE CITY'S ZONING MAPS ACCORDINGLY Senior Planner Chamberlain explained that these are rezones to implement the comprehensive plan changes for this year. Member Peloza asked how the taxation would be affected for areas that change from industrial to commercial. Since industrial is the lowest tax rate, the change would be positive to the City. However, the land use does not have to change from what is has been unless the landowner wants to expand their current business or if they sell the land to be used for a different purpose. The assessed value does not change unless the use changes. Two areas, area X and area AA, are scheduled for separate hearings on December 18, then these areas will come back to Council for a decision. C. PROPOSED DEVELOPMENT AGREEMENT FOR SUNNDALEN CONDO PROJECT The developer of this project, Mr. Jay Thorp, explained the plan to construct 48 residences in 8 buildings. The site plan includes more green space and fewer roadways than there would be in a single-family residence plat. The sight distance issue will be addressed by grading a portion of the property and installing an additional turning lane along 104th. Vice-Chair Thordarson wants to be sure that there is dedicated right of way for a sidewalk or trail in the future. The Committee made suggestions for changes to the developer agreement to make it clearer, but they were agreeable to the basic conceptual proposal. D. MILL CREEK RESTORATION PROJECTS UPDATE The Corps is looking for local sponsors to pick up 25% of the cost of projects. One idea is to enter into an agreement to get the 4 projects (Goedeke Reach, Wetland 5K Reach, Merlino Reach, and Schuler Brothers Reach) designed then do an agreement to pick up 25% of the cost to build the projects. This way, the City would have a better idea of how much they will need to contribute and can seek out grant funds to help cover the costs. E. BLACK AND WHITE PATROL VEHICLE OPTIONS The Police Department wants to change the police car fleet to a more traditional black and white fleet so they are more recognizable. There are several options for making the change that could take up to two years to implement. Staff recommends the cars to be changed over within a one year timeframe, either painted or replaced. The Committee agrees with the staff's recommendation. F. EASEMENT RELINQUISHMENT FOR AMB This is a clean-up item to relocate a waterline easement on the YMCA property associated with the development of AMB. The Committee concurred with this easement relinquishment. G. PROJECT NO. C322A, WEST MAIN STREET IMPROVEMENTS, BUDGET Project Engineer Dunsdon explained that this project will have a budget shortfall with the current scope. She gave the Committee a handout listing several options for handling this problem. The options involve changes to the scope. Traffic Engineer Philpot mentioned that there are also some funds budgeted for pavement preservation ($675K) and roadway safety improvements ($200K) for 2007, and some of these funds could be used for this project. The Committee requested not to change the scope of the project and consider bidding the pedestrian lights as an alternate bid item. This also allows the project to move forward and the decision to keep or delete the pedestrian lighting could take place after the bid proposals are received. H. CITY CODE AMENDMENTS Page 3 Public Works Committee Minutes December 11, 2006 Transportation Planner/Grants Manager Goodman asked the Committee for feedback on the proposed code amendments. The City Attorney had told her it was best to not list the speed limit in the transportation plan because it would be difficult to keep it updated. Instead the speed limit files will be kept in the traffic section so administrative changes can be made and justification for the speed limits can be kept with the files. The speed limits lisf will be posted to the website. The Committee was agreeable to all the amendments as proposed. I. CAPITAL PROJECT STATUS REPORT Item 7, C9056 -Auburn Wav South Sewer Improvements Phase 1: Still working on assigning staff to this project. The sewer portion should start up again in March and the water improvements are currently underway. Item 15, C229A - BNSF/EVH Pedestrian Undercrossing: Member Peloza shared his and Vice- Chair Thordarson's experience touring a project in Reno where they put in a trench for the railroad and built 11 bridges for the roads to cross over it. Reno spent over $270M on this project. Item 25. CP0634 - 4th Street NE Sewer Force Main: The start date will need to be updated when this project begins to move forward again. It is currently held upon the development of design standards for this type of low pressure system and the financial plan for the project. It is possible the City could create a special sewer zone that would pay a higher rate to pay for the cost to add the sewer. Item 31, CP0632 City-Wide Asphalt Overlays: This project is substantially completed with the exception of a few streets in the Terminal Park neighborhood. These roads were delayed until some emergency sewer work was completed. The sewer work has now been completed; now the asphalt work must wait for adequate weather to complete the thin overlays. Item 35, North Lake Tapps Utility Service Area Studies Phase 1: The final report for phase 1 should be ready in January. At that time, the Committee will need to discuss the scope for the next phases. Staff is also preparing to update water, sewer, and storm comprehensive plans so this could be part of that discussion. Item 36, FAC06-0024 -MIT Bingo Hall Signal on AWS: The proposed signal poles do not meet City standards or WSDOT pre-approved standards. The Tribe has already purchased the poles and they are already on site. Staff has not reviewed them in detail, but aesthetically they are significantly different from our standards. The Committee is not concerned about the look of the poles, but they are concerned about the safety, engineering, and potential maintenance impacts. If the poles are adequate from an engineering/safety point of view; the City may consider asking for maintenance money up front to offset any additional costs associated with different parts that might be needed. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:58 p.m. Submitted by Megan Robel, Engineering Aide. Approved by the Public Works Committee on: 01/08/07 File: 17 (17.2) REF. H:\PWCAgendaMinutes/121106Minutes Page 4